(The NCAA Self-Study Steering Committee will next meet this Wednesday,
February 12, in the Chancellor's Conference Room at 3:30. All are welcome)

Minutes of the Committee Chairs Meeting
University of Tennessee at Chattanooga
NCAA Certification Self-Study Steering Committee Meeting

February 12, 2003

Attending Steering Committee Meeting:

Missy Breeden                                   Bill Miller
Susan Cardwell                          Matt Pope
Leroy Fanning                                   Bill Stacy
Mike Jones                                      Paul Watson
Laura Mincy                                     Barbara Wofford

Excused:
Debbie Ingram
Venessa Marsh
John Thornton

Dr. Paul Watson called the meeting to order by asking everyone to look over
the minutes from the last meeting, Wednesday, January 29, 2003, and asked
for approval.  Dr Leroy Fanning motioned for an approval with Barbara
Wofford seconding.  The minutes were approved.

Dr. Watson wanted to address the schedule he had developed for completing
the self-study report.  He handed out a copy of the schedule to each
committee member.  The schedule showed a final completion date of April 1,
2003, for the report to be sent to the NCAA.  He stated that he wanted to
give plenty of time for a widespread collection of input from the
university campus and from the general public.

Dr. Bill Stacy asked if it had been discussed on how to report to the
faculty.  He also stated it would be a good idea to reach out to outside
organizations such as the Quarterback Club.  Dr. Stacy asked Dr. Watson if
he would present a summary to the University Trustee Liaison Committee.
Dr. Watson said he had already spoken to Susan Cardwell concerning that
meeting and he would be unable to attend as it conflicted with a class.  He
said he would ask a member of the Steering Committee to attend and give an
update.  Laura Mincy stated she heard of some inquiries from the
Chattanooga Times Free Press and felt like they would run an article on the
report once it was released for feedback.

Dr. Watson said that adjustments will be made to the report from all the
feedback received from the public in a Steering Committee meeting on March
26, 2003.  He confirmed the next Steering Committee meeting would be held
on Wednesday, February 26, 2003 to approve the last subcommittee report,
Academic Integrity.  He asked Dr. Mike Jones to meet with him on Wednesday,
February 19, 2003, to go over that report.

Dr. Stacy stated that the schedule looked great and was very appreciative
of all the work that had been put into the self-study report.

Dr. Watson informed the committee of a need for an introduction for the
website posting of the report.  The introduction will give a summary of
what the report was and where hardcopies of the appendices could be found.
Dr. Watson had written a brief introduction and asked for any changes.
After the committee made minor changes, Laura Mincy made a motion to
approve the introduction with Leroy Fanning seconding.

Dr. Watson wanted then to go over some preliminary issues prior to
examining the two reports, which were up for approval, Fiscal Integrity and
Gender, Welfare and Sportsmanship.

a.) Measurable Goals - Dr. Watson asked Laura Mincy if she could rewrite
the Gender, Welfare and Sportsmanship report to show measurable goals.  The
goals currently were abstract and needed to be "action" goals.

b.) Plan Dates - Dr. Watson then asked Bill Miller if he would go back
through the Fiscal Integrity report and use plan dates of July 1, 2003,
which is the first day of the fiscal year.  The dates currently used were
sometimes past or never stated.

Upon looking over the Fiscal Integrity report Dr. Stacy asked about
Recommendation #3, page 1.  In the "Response," the last sentence should
state that the problem has been fixed if indeed fixed, but stating the
problem had been fixed due to the self-study review was incorrect.

Dr. Watson then asked if anyone else had any changes in the Fiscal
Integrity report Laura Mincy pointed out some grammatical issues and title
changes for several individuals in the Athletics Department.

Matt Pope revisited the issue Dr. Stacy had brought up concerning
Recommendation #3, page 1.  He felt that that response needed a specific
date as to when that particular problem was resolved.  Susan Cardwell
agreed that there was a need to give a date on this matter.

Mr. Pope was asked about Recommendation #4, page 1.  When was the Policy
and Procedures Manual update complete?  Dr. Fanning stated that the manual
was not simply updated, but Mr. Pope had done a complete revision.  What
the department had been using prior to the revision was not understandable
by all that needed to use the manual.  Mr. Pope stated that the manual
revision had been begun in June 2001, with the latest revision distributed
in February 2003.

Page 14, first paragraph, states that the THEC had a meeting in the summer
of 2003, which should state "the summer of 2002".

Dr. Watson warned the subcommittee chairs they might need to answer
questions that come up due to the posting of the report.  He asked the
chairs to please be prepared.

Pending any editorial changes, Dr. Fanning made the motion to approve the
Fiscal Integrity report with Laura Mincy seconding for posting on the
website. The motion passed without dissent.

The next order of business was examining the Equity, Welfare and
Sportsmanship report for any changes.  After some grammatical and title
changes for departmental personnel, Dr. Fanning made a motion to approve
report with Dr. Jones seconding.  The motion passed unanimously. Dr. Watson
asked Laura Mincy to make any changes in the document and e-mail the
information to Missy Breeden and him.

Dr. Watson brought the subject up of adding the "Code of Ethics" plan to
the Governance and Commitment to Rules report.  Dr. Jones made a motion to
add this plan with Laura Mincy seconding.

Dr. Watson asked Dr. Jones if he would make sure Jamie Webb and Molly
Kotarski would also attend the Academic Integrity meeting on February 19,
2003.

Dr. Watson asked for any Old Business.  Missy Breeden asked if Dr. Watson
had found out anything concerning the NCAA form which had been discussed in
the prior meeting for the Fiscal Integrity report.  Dr. Watson stated he
had not had the time to contact Paul Parker as to the forms; however, that
was on his "To Do" list.

Dr. Watson stated he had some New Business.  He asked Ms. Cardwell how long
it would take to have the report printed.  Ms. Cardwell said that would
depend on how the panel wanted the report presented.  There were different
preparation times for combed, bound or loose leaf.  Dr. Watson stated he
would consult Paul Parker as to the format needed.

Dr. Stacy asked everyone that will be editing the reports to set their
computers to "past tense" verbs only.  All issues should be fixed before
the peer review.  With that said, he again expressed appreciation as to the
report and all the hard work and time which had gone into the project.

The Steering Committee meeting was then adjourned at 4:57pm.

Respectfully Submitted,


Missy Breeden
Liaison to the NCAA Steering Committee