(Please find below the minutes from the January 15 meeting of the NCAA
Self-Study Steering Committee. The next meeting will be Wednesday
afternoon, January 29, at 3:30 in the Tower Room of Hooper-Race Hall. All
are welcome.)

UTC NCAA Certification Self-Study Steering Committee

January 15, 2003

Attending Steering Committee Meeting:

Missy Breeden      Mike Jones             Frederick O'Bear
Barbara Wofford
Leroy Fanning        Bill Miller                Matt Pope
Debbie Ingram        Laura Mincy            Paul Watson

Excused:

Venessa Marsh        John Thornton             Jennifer Wilson

Chairman Watson called the meeting to order by asking everyone to look over
the minutes from the last meeting, Wednesday, December 11, 2002, and called
for an approval, which Dr. Leroy Fanning gave and Dr. Mike Jones seconded.
The minutes were approved.

Dr. Watson discussed a form needed by Bill Miller's subcommittee, Fiscal
Integrity. The form was entitled "Part II for Division I Institutions Only
Division I Membership Requirements: Minimum Financial Aid Awards".  There
had been a problem with finding if, when, and by whom this form had been
sent by UTC to the NCAA.  Individuals contacted in the Athletics Department
had been at a loss.  Dr. Watson stated he would e-mail Paul Parker of the
NCAA, and find out exactly what information was needed by the committee and
if this particular form had been submitted by the university in the past.

Dr. Watson asked Bill Miller if the narrative text of his subcommittee
report was ready to be edited.  Mr. Miller stated that everything was ready
except for some problems with allocating some numbers that needed to be
corrected and the above mentioned form that presumably had been submitted
to the NCAA.  Mr. Miller gave Dr. Watson the go-ahead to edit the
narrative.  Dr. Watson asked for the final draft to be e-mailed to him
minus the appendices.

A discussion ensued concerning the Self-Study report being placed on the
university website and the extremely long length of all the appendices.
Laura Mincy stated that one EADA report was approximately 30 pages.  It was
decided that the report itself would be placed on the website; however, all
appendices will be in the library in hardcopy form.

The committee also discussed the need for a designated room on campus for
the Peer Review Panel to have access to all needed documents.  Dr. Watson
asked Missy Breeden to acquire a room that would accommodate this request.

Dr. Watson asked Dr. Mike Jones if he could find the time to meet with him
to go over what information is still needed to complete section 2.1 of the
Academic Integrity report.

Dr. Watson requested that once subcommittee chairs received the edited
subcommittee reports, they should please have the subcommittee approve the
edited version.  This could all be done by e-mail instead of long
subcommittee meetings if that was the preference of the subcommittee.  He
reminded the chairs that the approvals would need to be documented in the
form of e-minutes and given or sent by email to Missy Breeden to be placed
in the library.

Dr. Watson requested a paragraph to be written by each subcommittee
chairperson to be submitted as an introduction to the subcommittee's
checklist at the end of each section of the report.  He also mentioned the
page numbers for the report will be entered after the report is complete.

Dr. Watson spoke again concerning the information being placed on the
university website.  All website information will go through the same process:
1.      Report approved by the subcommittee.
2.      Report approved by the Steering Committee.
3.      Report then placed on the website for feedback from campus and community.

The university library will hold the following items:
1.      Minutes for all subcommittee meetings
2.      Minutes for all Steering Committee meetings
3.      Final Self-Study Report
4.      All Self-Study Appendices

Dr. Watson passed out a copy of the edited version of Section 4 - Equity,
Welfare and Sportsmanship, to the subcommittee chairs.  He wanted the
chairpersons to see how the report will be returned via e-mail and what
type of questions will need to be answered by the subcommittee.  The
updated version will then need to be resubmitted to Dr. Watson along with
the subcommittee's approval.

Dr. Watson stated to everyone, especially the subcommittee chairpersons,
that he can be contacted any time even at home.  He carries the information
with him at all times and can look at the report and answer any questions.

Dr. Watson stated the subcommittee would need to begin work on their
recommendations once the editing is approved.  He requested that all
recommendations should state the issues in simple terms.

Dr. Watson then asked for old business and new business.  There being none
he set the next Steering Committee meeting for Wednesday, January 29, 2003
at 3:30 pm in the Chancellor's Conference room. (NOTE ADDED LATER: A
conflict in the scheduling of this room means that the Steering Committee
will meet in the Tower Room of Hooper-Race Hall instead.) Missy Breeden
will confirm that date and time with everyone.

The Steering Committee meeting was then adjourned at 4:35pm

Respectfully Submitted


Missy Breeden
Liaison to the NCAA Committee