(The NCAA Self-Study Steering Committee will next meet this Wednesday,
February 12, in the Chancellor's Conference Room at 3:30. All are welcome)


Minutes of the Committee Chairs Meeting
UTC NCAA Certification Self-Study Steering Committee


January 29, 2003


Attending Steering Committee Meeting:

Missy Breeden      Mike Jones          Laura Mincy               Barbara Wofford
Leroy Fanning        Bill Miller               Matt Pope
Debbie Ingram        Venessa Marsh          Paul Watson

Excused:
Frederick Obear      Steve Sloan             John Thornton


Chairman Watson called the meeting to order by asking everyone to look over
the minutes from the last meeting, Wednesday, January 15, 2002, and called
for an approval, which Dr. Leroy Fanning gave and Laura Mincy seconded. The
minutes were approved.

Dr. Watson stated he wold like to have the four subcommittee reports posted
on the university website by the third week of February.

Dr. Watson announced there would be no Steering Committee meeting next
week, February 5th, but he would like to meet with Dr. Jones's
subcommittee, Academic Integrity, during that time.  He asked Dr. Jones to
please ask Sandy Zitkus in the Records Department to attend the meeting.
Dr. Watson asked Laura Mincy to attend this meeting due to the fact that
Missy Breeden will be out-of-town, and Mrs. Mincy will take the meeting
minutes in her stead.

Dr. Watson expressed to the committee his continued effort to standardize
each subcommittee report.  Each subcommittee has its own way of doing
things, i.e. tables, no tables, charts, etc.  He has been spending quite a
bit of his time getting each report to look and flow the same.

Dr. Watson asked the three subcommittees that had yet finished their
reports to please use the example of the Governance and Commitment to Rules
report as to completing the checklist portion of their reports.  All
Steering Committee members had received a copy of the Governance and
Commitment to Rules report via e-mail.  He then passed out to everyone a
copy of the Gender, Welfare and Sportsmanship plan.  He asked the remaining
three subcommittees to use this as an example as to how the "plan" section
of the report should look.

Missy Breeden will collect all appendices from the subcommittee chairs to
file and distribute to the library once a subcommittee report is approved
for submittal to the university website.
Dr. Debbie Ingram asked if she could get an individual to type the new
checklist for her subcommittee.  Barbara Wofford stated she had someone in
her office that would type it.

Dr. Watson asked that all subcommittee plans supply comments, page numbers
and section numbers.

Dr. Watson had one last detail to address with the Governance and
Commitment to Rules report.  On page 25 of the report, section 1.1.a,
number 3, he wanted the committee to consider the word "support" and its
meaning.  Did the committee see the definition as "non-compliance to gender
equity" or "ongoing changes to meet gender equity".  The committee decided
the wording should reflect the later definition.

Bill Miller brought up a problem with the "Recommendation" section of the
report.  He demonstrated that the numbering was off.  Dr. Watson realizing
this problem stated he would match-up each recommendation and make sure the
information was correct.

Laura Mincy brought up the question as to the Policy and Procedures manual
and if it had been indeed been published as the Governance and Commitment
to Rules report states.  Matt Pope stated that the manual had been
completed as of December, 2002, but the manual will be revised continually.
 It was decided on by the committee to publish the manual and revise when
necessary.

Dr. Watson asked each subcommittee chairperson to e-mail their
subcommittee's final report with "Final - Subcommittee" as the subject of
the e-mail.  It was reiterated that all final reports would be brought
before the Steering Committee for approval.

Dr. Watson asked Dr. Fanning to make any editorial changes in the
Governance and Commitment to Rules report and e-mail him the final report.
Dr. Ingram moved to approve the report, pending any editorial changes.
Laura Mincy seconded.  Report was approved, pending any editorial changes,
to move onto the university website.

Dr. Watson presented forms that were sent from the NCAA concerning the
demographics form for the Fiscal Integrity report.  Dr. Watson stated that
each year consisted of three pages with the third page being a summary.  He
asked the committee to discuss if the third page of the report could be
used to represent the whole.  He also mentioned the problem of no data
being sent to the NCAA during the years of 1999-2000 and 2000-2001.  Data
had been sent the last year, 2001-2002.  Due to high turnover in the
athletics department this had been omitted in the previously mentioned two
years.  However, the report was currently being sent and will continue to
be sent by the department.  There was some confusion as to if this was the
correct form that was being asked for in the Fiscal Integrity report.  Dr.
Watson said he would contact the NCAA to double check to see if this indeed
was the correct form.

Dr. Watson then asked for an update from Dr. Ingram as to the status of
Equity, Welfare and Sportsmanship report section 4.3. Dr. Ingram asked
Laura Mincy to get with her and do finish the question together.  Dr.
Ingram stated she had pulled Appalachian State's
 reply and knows what needed to be done.

With that said Dr. Watson, asked for any old business or new business.
With there being none, he stated that the next Steering Committee meeting
would be held on February 12, 2003, at 3:30pm, hopefully in the
Chancellor's Conference room.  Missy Breeden will send a reminder out to
everyone as to the place.

The Steering Committee meeting was then adjourned at 4:35pm

Respectfully Submitted



Missy Breeden
Liaison to the NCAA Committee