Request for Space In Maclellan Gym or use of the Intramural, Instructional
field (across from the Arena), or Chamberlain can be made through the EHLS
Department, Contact me, Mark Swafford, at 4064.

I must reiterate what Ms. Gehron said, the space available, especially when
our kids are on campus, is very limited. These spaces are allocated for
Academic, Athletic, Recreational, and other programs that support the
mission of the University.




At 02:52 PM 6/21/99 -0400, Linda Gehron wrote:
>        Periodically, we remind members of the University Community of the
>procedures that are necessary to reserve space for activities that are not
>regularly scheduled classes.  With the recent addition of new classrooms
>and facilities, there has been some confusion about the reservation of
>space on the campus.
>
>With very few exceptions, there are two agencies that handle space
allocation.
>
>1. The Records Office schedules all UTC academic classes and changes of
>assignment.  Requests for such space comes through the Departments and Deans.
>2. The Facilities Use Committee is charged with the allocation of space for
>specific short term activities in classroom buildings and other meeting
>facilities e.g. (University Center, Maclellan Gym, Amphitheater).
>
>Fees are assessed for all non-University use of any campus facility.
>
>The University Center Office under the policies set by the Facilities Use
>Committee is responsible for scheduling all these latter programs.  This
>requires checking all schedules, reservations, and classes to determine if
>space is available.  It is obvious, therefore, that advanced planning and
>consideration of the staff and others doing programs are essential to
>making this process work.
>
>To reserve a space, please follow these procedures:
>
>1. A phone inquiry to the University Center secretary will advise you if a
>particular space is                   available.  If you need many spaces
>or multiple dates, you should send an e-mail or written inquiry.  Remember
>to give the staff and the process enough time to adequately handle your
>request.
>2. As soon as you are advised of the availability, submit the application
>for Use of Facilities Form to the University Center Office.  Fill out the
>application completely, listing all sponsors and co-sponsors.  Have the
>responsible party (including budget authority) sign the request.
>3. You will receive a confirmation in the mail.  Do not take a space in
>"your" building without
>checking, even if it appears to be unused.
>4. These steps will make for a smoother process, satisfied clients, and
>avoid the frustration and poor relations that result from the confusion
>that we would otherwise experience.
>
>Linda Gehron
>Administrative Aide
>Student Affairs
>216 University Center
>615 McCallie Avenue
>Chattanooga, TN  37403
>(423) 755-4534
>[log in to unmask]
>

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Mark Swafford
Operations Manager
Maclellan Gym
423-755-4064

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