FACILITIES PLANNING COMMITTEE
MEETING MINUTES
THURSDAY, OCTOBER 21, 1999
MEMBERS ATTENDING: Brown, Davis, Beth Dodd sitting in for Marilyn
Willis, Ezell, Tony Lease sitting in for Bill
Aiken, MacDougall, Parker, Pinkard
GUESTS: Ellis, Graef, Pulliam, Ratchford, Swansbrough, Spraker,
Keilany
The meeting opened with Mr. Brown declaring a quorum and requesting members
to review the March 1999 minutes. Dr. Ezell made a motion to approve the
minutes. Ms. Davis seconded the motion. Minutes were approved. Mr. Brown
noted that replacements for members Dr. Barbara Anderson and Dr. Bill
Gurley would have to be sought soon, and asked Ms. Hodges to send him a
memo regarding this matter.
CHILDRENS CENTER:
Mr. Brown stated that the architects are moving forward with the renovation
of the University Center. We are attempting to enter a partnership with
Erlanger for a child care center if the price is low enough for the campus
to afford. A decision on this will be known within the next month.
Another possibility for the new site of the Childrens Center will be the
Sisken Memorial Building. It will take a substantial investment of
dollars to upgrade this building.
CLASSROOM SPACE:
Ms. Davis noted there are two major moves, Hunter Hall and the Computer
Lab. Hunter Hall will be available until Spring semester 2000. This will
mean the loss of six (6) classrooms. Hunter Hall contains 18 rooms used
for classes (regular and lab courses). Fletcher Hall has three (3)
classrooms not being used; 205, 206, and 316. These spaces could be used
as general classroom spaces. She stated that if departments have space not
being utilized that Health & Human Services needs space. Mr. Brown asked
Ms. Ratchford to find utilization data for the computer labs and report
back to him. Ms. Davis stated that the schedule of classes will be in
January and she will need an answer by then.
Regarding Hunter Hall renovations, Dr. Tanner asked for the air quality
measurement to be done per Dr. Benson's request. Mr. Pulliam assured her
that this is a part of the abatement process. Dr. Tanner stated that their
area will take responsibility for finding classroom space. Dr. Tanner
stated that the old City School has rooms as well as the All Saints Academy
on 8th Street and Child & Family Services. Mr. Ellis advised that the
building should be back on-line by Fall 2001.
Mr. Brown appointed a sub-committee which included Brenda Davis, Mary
Tanner, Jim Pulliam, Tom Ellis and Connie Ratchford to research
availability of space on campus to accommodate the Hunter move. Mr. Ellis
asked for Janet Spraker to serve in his place and this was agreed upon.
The results are to be discussed at the next meeting.
Dr. Tanner noted that her area is ready to relocate from Hunter Hall and
wanted to know how long will it be before this takes place. Ms. Spraker
stated that when she attends the Capital Projects Meeting this week in
Knoxville, she will know more then and report her findings back to the
committee.
Mr. Brown asked Mr. MacDougall to lead a committee for finding space for
labs to relocate from Hunter Hall - space will be reviewed in the
University Center.
MATH DEPARTMENT OFFICE REQUEST:
Dr. Graef, Department Head of Mathematics, has requested the use of Metro
359; but the room has no electrical outlets. Room 355 which is empty would
work well also as it could handle adjunct faculty and visitors. It was
suggested that 359 be used for storing files since it is a small room and
355 be used as needed. This is a temporary move until the new building
becomes available. Mr. Pinkard made a motion to approve the request.
Dr. Ezell seconded the motion. The motion carried.
ECONOMICS COMPUTER LAB SPACE:
Dr. Keilany, Head of Economics Department, requested computer lab space.
His request is to utilize room 380 in Metro which is located two offices
from his office and the faculty of Economics. This location would be ideal
for the students and would be a secure area. This room is assigned to
Health & Human Services but has remained vacant.
Ms. Ratchford advised that Dr. Janeksela was agreeable to trade Metro 380
for Metro 104 and 109 currently assigned and unused by Economics. Dr.
Janeksela and Dr. Burhenn have discussed utilizing 104 as a student lounge
and 109 as a seminar/conference room that would be shared by departments
under both deans. Ms. Ratchford advised that Dr. Janeksela was agreeable
to temporarily assign 104 and 109 as computer labs for CECA during the
Hunter Hall renovation. Mr. Pinkard made a motion to approve the request.
Dr. Ezell seconded the motion. The motion carried.
Mr. Brown requested that the newly appointed sub-committee look at every
building for areas not being utilized. These areas are to be inventoried
so it can be further determined what can be utilized for classroom space.
Classroom space will have priority use before any other usage. The
committee will report its findings at the next Facilities' meeting.
OTHER REQUESTS:
School of Nursing
Dr. Janeksela has made a request on behalf of the School of Nursing.
School of Nursing was given a section of rooms on the 2nd floor of Metro in
an area that had not been renovated. The University was seeking to locate
funds for that renovation. The most expensive costs will be enlarging the
classrooms; this is a requirement for their accreditation. They would like
additional rooms on the 2nd floor of Metro adjacent to the areas already
being renovated. The request is for rooms 264 and 264A for faculty and
resource area.
Dr. Wertenberger received four (4) rooms (faculty & office space) on the
1st floor of Metro and will give these areas up for space on the 2nd
floor. With Hunter coming off-line, the CECA division area could possibly
be moved into the space on the 1st floor. Dr. Lease made a motion to
approve the request with the understanding that the funds for the
renovation be external and not done with state funds. Secondly, that they
are to relinquish the rooms on the 1st floor for other use. Ms. Ratchford
stated Dr. Wartenberg agreed to this in her memo. The motion then carried.
Fitness Facility
Dr. Ezell stated that in the Faculty Council Executive Committee meeting
with the Chancellor, they discussed the potential cost for the fitness
center to be approximately $800,00 to $1,000,000. This is one of the
students' top priorities for renovation to the University Center expansion.
His concern is how much money will be spent on the fitness facility versus
the University Center expansion. The students feel this facility should be
close to the University, and not where the new dorms will be built. This
is not a convenient location for the majority of the students. He feels it
would be far less expensive to expand the facility at Maclellan Gym, and it
could be used for classroom use as well as recreation. EHLS could then
supervise the use of the equipment to ensure safety. Dean MacDougall has
talked with the architects about the design of the project for Student
Housing, and including the fitness facility into the project. This area
would be a space utilized by the community as well. The space would
include meeting rooms for student use, a snack bar and fitness machines.
One-half would be funded by Housing and one-half funded by the University
Center. This involves two (2) 4,000 square feet of space. Mr. Brown will
keep Dr. Ezell abreast of further developments of the expansion project.
CAPITAL PROJECTS UPDATE:
Ms. Spraker said the following projects are under way:
1. University Center Roof Replacement completed
2. Central Energy Plant Improvement completed
3. J. Gilbert Stein Instructional Suite started October 1999 with
completion date of February 2000
4. Engineering, Math & Computer Science Building, start date of
February 2001 with completion date of August 2002
5. Phase III Student Housing, start date August 2000 with completion
date of February 2002
6. Central Energy Plant Distribution Expansion, start date of July
2000with completion date January 2001
7. Hunter Hall HVAC, start date of September 2000 with completion
date of July 2001
8. University Center Expansion, needs additional programming, but
with January 2000 design start anticipated
Mr. Brown commented that he is still in sensitive negotiations with the
church at the corner of Vine and Palmetto to relocate so the space can be
used for campus expansion if the state approves funding.
Mr. Brown announced that he had met with the architects concerning Phase II
- Student Housing for the building design, and it is 10% complete; and by
late Summer 2000, it will be well underway.
HUNTER HALL RELOCATION:
One of the major issues still pending is where will student labs and
teaching labs relocate? A special committee will address this issue.
Mr. Brown noted that Ms. Hodges will send out to each member, along with
the October minutes, a package entitled "Technical Memorandum Three -
Departments & Entities - Projections of Campus Expansion". It will detail
all of the campus space projections currently going on, and that will be
going on the next ten years.
On November 11, 1999, Mr. Brown announced that the RM Plan Group will have
a "visioning session" and "Parking Charrette" meeting at the University
Center in Chattanooga Rooms A & B concerning the expansion of the campus;
and he would like for as many committee members as possible to be at the
meeting, as it would be very beneficial to them in understanding all the
expansion that will take place on the campus. Ms. Davis said that this
date is the Faculty Meeting. Mr. Brown asked her to check with Barbara
Verhine and see if this could be rescheduled. Ms. Davis to get back to the
committee on this.
Dr. Tanner asked if Hunter Hall people will go to the portable buildings on
Vine Street and will Hunter Hall be totally emptied? Mr. Ellis said it
would. She needs this information to prepare the faculty as to how they
should prepare for moving. The portable buildings will also be utilized as
faculty offices.
Meeting adjourned.
Respectively submitted;
Valerah Hodges
-----------------------------
Valerah Hodges 4461
-----------------------------
|
