In an effort to assist departments with processing financial transactions
in the new IRIS system, the following information is provided.  These
changes are effective immediately and will begin to be processed on
Tuesday, May 1.

Invoices, Travel Expense Report (T-3), Petty Cash Reimbursements (T-4),
Transfer Vouchers (T-16), Travel Authorization (T-18), Request for Special
Payment (T-27), and Special Remittance (T-29) will be processed centrally
in the Disbursements office.  The Report of Collections (T-33) will be
processed through the Bursar's Office.

Departments will use current procedures to submit their financial
transactions, however, the new IRIS cost center (account number) and G/L
account (object code) must be inserted on all financial documents
processed.  (Look up function for new IRIS cost centers/WBS elements and
Funds are available at http://www.tennessee.edu/iris).

The rule of thumb is: seven (7) digit "E" cost centers (account numbers)
will not change.  All nine (9) digit "A", "E", "R" or "I" etc. will have a
zero (0) added as the eighth digit.  Examples are, E04014601 would become
E040146001 or I04010001 would become I040100001.

The rule of thumb for G/L accounts (object codes) is:  add a four (4)
before the three digit G/L account and zero, zero (00) at the end.
Examples are, 462 would become 446200 or 391 would become 439100.

If you currently use a five (5) digit G/L account, it would become six (6)
digits by adding a four (4) as the first digit.  An example would be, 35903
would become 435903.

"I" Cost Centers with no revenue code in legacy must now use the 800000 G/L
account in IRIS.  An example would be, I04010001 would become
I040100001(800000).  An "I" cost center with a revenue code in legacy would
use the eight (8), three zero's (000) and the two digit revenue code.  An
example would be, I04010011(23) would become I040100011(800023).

I hope that this will clarify some of the questions that we have received.
Please make a mental note of these changes or refer to the Iris web site as
noted above.  You may also call the Disbursements office at (4536) for
related questions.  Plans for an open session is forthcoming.