FACILITIES PLANNING COMMITTEE
MEETING MINUTES
FRIDAY, APRIL 27, 2001
MEMBERS PRESENT: Brown, Casavant (sitting in for Ettkin), Ellis, Fry,
MacDougall, Parker, Walker, Willis
GUESTS: Ratchford, Spraker, Tanner
The meeting opened with Mr. Brown asking the committee to review the
February 1, 2001 minutes. A motion was made by Dr. Willis to approve and
seconded by Mr. Ellis. Motion carried.
HUNTER HALL PROJECT UPDATE & REQUESTS:
Review of CEAPS Renovation Plans:
Dr. Tanner and Mrs. Spraker reviewed projects in progress funded by CEAPS
which include:
· 1st floor Counseling Center in rooms 101 and 102
· 2nd floor office construction and renovation of rooms 201, 202 and 212
· 3rd floor office construction and renovation of rooms 301, 313/314
· 4th floor office renovation of 413/414; also on the 4th floor,
renovation of the rooms 401/401A funded by the Walker Teaching
Resource Center
Dr. Tanner submitted a request to convert several classrooms in Hunter to
table and chair configurations. After discussion, it was agreed that rooms
209E, 303, 304, 306, 307, 403 and 409 will be furnished with student desks
and rooms 208A, 210, 302, 309, and 402 will be furnished with tables and
chairs.
The group discussed several rooms in Fletcher Hall that were used as
classrooms during the Hunter renovation. Dr. Casavant suggested that he'd
like to have them remain. It was decided that rooms 206, 316, 317 and 321
will continue to be used as general classrooms in Fletcher Hall. The
Continuing Education Distance Learning Classroom in the Challenger Center
will be relocated to 205 Fletcher Hall. A motion was made by Dr. Fry to
approve the changes and seconded by Dr. Walker.
CEAPS REQUEST FOR OFFICE SPACE FOR GRANT PROGRAMS:
Dr. Tanner has requested office space for several grant programs for which
there is inadequate space in Hunter Hall. Options discussed were spaces
either in Metro Annex or Siskin Memorial. Mr. Brown asked Mrs. Ratchford
and Mr. Pulliam to respond back to the committee at the next meeting as to
which would be the best option. Mr. Brown asked Mr. Ellis to come back to
the committee next month with a cost estimate of the move. A motion was
made by Dr. Willis to approve and seconded by Dr. Casavant.
RELOCATION OF CHILDREN'S CENTER:
Due to the expansion of the University Center, the Childrens Center will be
permanently moved to the two downtown elementary schools being planned as
a partnership with the Hamilton County Schools. Temporarily, an agreement
has been reached with Siskin Hospital to lease space at Siskin that
formerly housed their childcare center. Siskin will take care of all
security and upkeep. UTC will pay approximately $85,000 for the leasing of
Siskin.
RELOCATION OF PURCHASING:
Mrs. Parker brought a request to the committee to relocate Purchasing to 50
Founders. The Help Desk is currently located in this area and would be
moved to the current location of Purchasing in the Administration Building.
This would also be an opportunity for the Help Desk to be a "central
receiving" area for computer equipment. These moves will also require the
relocation of Dr. John Schaerer's office and the Affirmative Action office
of Dr. Barbara Wofford. Final decisions on these moves have not been made.
When these decisions are made, the moves will be scheduled. Vendor
parking for Purchasing in the area of Founders Lot 1-A was discussed and
will be discussed at the next meeting. A motion was made by Dr. Casavant
to approve the move and seconded by Dr. Willis. Motion carried.
INSTALLATION OF BETA GAMMA SIGMA KEY:
Dr. Casavant submitted a request to place a bronze key statue which
represents membership in Beta Gamma Sigma, the honorary society for
accredited business programs. Dr. Casavant would like to see this statue
installed on the McCallie side of Fletcher Hall. Mr. Brown asked Mrs.
Spraker to get input on this topic from the architectural firm working on
the campus landscape Master Plan. Mr. Ellis asked what the guidelines are
for putting up signs or statues on campus. Mr. Brown requested that Mrs.
Spraker develop some draft guidelines for permanent installations of this
nature and report back to the committee at the next meeting.
APPROVAL OF SPACE REQUEST PROCESS FORM:
The group discussed the process used for any space requests by campus
departments. A formal process request form was developed during preparation
for the SACS accreditation visit. A motion was made by Dr. Willis to
approve and seconded by Mrs. Parker. Motion carried. The process
description and form will be made available to the campus through
Facilities Planning & Management.
POLICY FOR PERMANENT CHANGES TO CAMPUS SPACE:
This was postponed until the next meeting.
Respectfully submitted,
Valerah Hodges
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Valerah Hodges 4461
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