(Please find below the minutes from the October 30 meetin of the NCAA
Self-Study Steering Committee.)

Minutes of the Committee Chairs Meeting
UTC NCAA Certification Self-Study Steering Committee


October 30, 2002

Attending:
Paul Watson             Leroy Fanning                     Missy Breeden
Laura Mincy             Debbie Ingram                     Susan Caldwell
Steve Sloan             Mike Jones                           Vanessa Marsh
John Thornton             Bucky Wolford                     Matt Pope

Chairman Watson called meeting to order by again thanking everyone for his
or her presence and hard work that had already been done on the NCAA
Certification Self-Study report.  He was also happy to announce the
addition of Missy Breeden as liaison for the Chancellor's office.  Her duty
will be to keep the Steering Committee meeting minutes, copy subcommittee
minutes, and post all in a notebook to be kept in the Chancellor's office,
library, Raven and UTC website.  Mrs. Breeden will be on campus one day a
week, but can be reached at her home, cell phone and/or e-mail address.
She stated she would send that information to the subcommittee
chairpersons.  Mrs. Breeden will also use her day on campus to contact
subcommittee chairpersons to see if he or she is in need of her help.

Dr. Watson stated a need to find the April 2002 meeting minutes.  Dr.
Ingram found the minutes in her notebook and handed them to Mrs. Breeden to
be filed.

Dr. Watson stated that a revised timeline had been sent to the NCAA for
approval.  The NCAA had sent a letter stating the Peer Review Committee
will be on campus June 10 - 13, 2003.  Susan Cardwell suggested that all
subcommittee chairpersons inform each of their committee members are aware
of the dates as soon as possible so vacations and leave will not be
scheduled during this time as the Review Committee will need to speak to
individuals directly.

Laura Mincy stated that an example of a successful Self-Study plan can be
found on Appalachian State University's website.

Dr. Watson referred to the revised self-study plan.  Laura Mincy brought up
a question as to page 4, recommendation #6 on the self-study plan.  The
item referred to a committee being established in 1997.  Ms. Mincy stated
her committee had not found any evidence of this committee.  Ms. Cardwell
stated that the committee was founded, but probably never met.  Dr. Watson
stated that when replying to the section of the self-study plan concerning
"previous certification recommendations" it is possibly that these
recommendations could have "fallen through the cracks".  The best way to
answer these questions would be to state the truth, with the wide turnover
and department switching these recommendations were never carried out.

Dr. Watson asked if the Steering Committee would approve the revised
Self-Study Plan?    Dr. LeRoy Fanning - approved with Dr. Debbie Ingram
seconding the approval.

Dr. Watson wanted everyone to know that Eileen, who would be writing the
report would be out-of-the-country December 5 - 17, 2002.  Upon her return
Dr. Watson and she would write the report by the beginning of January.
There must be time between writing and forwarding the report to the NCAA to
give time for feedback from the UTC campus and community.  Report must be
forwarded to the NCAA ten weeks prior to the Peer Review on June 10, 2002.

Dr. Watson questioned the times of Steering Committee meetings being held
every other Wednesday afternoon at 3:30pm.  This time was agreed upon.

The meeting was then turned over to Dr. LeRoy Fanning with his presentation
of his subcommittee on Governance and Commitment to Rules Compliance.  Dr.
Fanning stated he had used the Appalachian State University's model of
their Self-Study report.

Dr. Fanning began the presentation by stating that the University and
Athletic Department's mission statements had been revised as of April 2002.
 Beginning January 2003 the mission statement will be on all brochures for
athletes and in the student handbooks.  The report also stated that all
committee chairs within the Athletics department will forward minutes to be
placed on the website and to the Athletic Board chairs beginning January 2003.

An organizational chart has been created for the Athletics Department with
oversight responsibilities falling to:

1.      Athletics Board
2.      FAC
3.      FAR
4.      Registrar
5.      FAD
6.      Athletics Director

The hiring procedures of athletic personnel was written by Matt Pope.  A
search committee will be formed for higher-ranking athletic personnel i.e.
head coaches, athletic directors, etc.

John Thornton, Board Trustee, asked if the University of Tennessee at
Chattanooga was currently in NCAA violation?  Dr. Watson and Coach Sloan
both stated the answer was "No".  Upon hearing that no violation had taken
place Mr. Thornton excused himself from the meeting.

Upon completion of Dr. Fanning's presentation Dr. Watson stated what a
wonderful report Dr. Fanning's committee had presented and he had found it
quite hard to find anything to "pick on", but this was a learning session
for the other committees as to what is expected in their report.  Dr.
Watson stated several general principles for each subcommittee report:

1.      Specificity and exhaustive detail (e.g. in this subcommittee report,
list all relevant materials as to where information was obtained.
2.      Linkages of responses to content of items (e.g., listing
African-American percentages which are athletes versus general student body).
3.      Accuracy and precision of all statements
4.      Key university figures should review each report.  i.e. the Chancellor
and any personnel that will be effected by said report.  Once an individual
has reviewed the report have them sign off on the report stating they have
reviewed item and agreed to the findings
5.      Report style - Dr. Watson presented to the committee as to how the
report should be presented in each report - the committee decided to have
evaluation stated then recommendation right after.

Dr. Ingram asked if it were suitable for subcommittees to reiterate
recommendations?  Dr. Watson stated that should be done, but only had to be
detailed in one section.  However, subcommittee should have notes where
detailed information can be found in another section.

Dr. Watson called for any old business.  There being none he asked for any
new business which involved the reminder of the new Steering Committee
meeting which is scheduled for November 13, 2002 at 3:30pm in the
Chancellor's Conference Room.



Respectfully Submitted


Missy Breeden
Liaison to the Chancellor