FACILITIES PLANNING COMMITTEE
MEETING MINUTES
THURSDAY, OCTOBER 11, 2001
MEMBERS PRESENT: Beth Dodd (for Dr. Marilyn Willis), Dr. Judy Fry,
Dr. John Fulmer (for Dr. Larry Ettkin), Dr. Douglas Kutz, Carol Oglesby
(for Dr. Gene Ezell), Nate Pinkard, Dan Quarles, Dr. John Trimpey, Dr.
Randy Walker, and Janet Spraker (for Tom Ellis)
GUESTS: Dr. Herbert Burhenn, Cindee Pulliam, Jim Pulliam, Doug Silver,
Monty Wilson
The minutes of the last meeting were reviewed and approved.
REQUEST TO EXPAND THE WRITING CENTER
Dr. Burhenn brought a request to the committee expand the Writing Center to
include both 119 and 119A Holt Hall. There will be no cost involved, and
all wiring has already been done. Dr. Quarles made a motion to approve and
it was seconded by Dr. Kutz.
PROPERTY ACQUISITON AND ZONING UPDATE
Acquisition of Ortwein & Barr Properties:
UTC has recently acquired these properties. The UT real estate office is
currently evaluating the possible acquisition of an adjacent property. Mr.
Quarles asked who would pay for any renovation to these buildings. Mr.
Wilson said the any additional communications and network wiring would
likely be funded by the Information Technology budget. Other renovations
would have to be funded by requesting departments. Requested uses were
discussed as separate agenda items.
Planned Unit Development Zoning:
Mrs. Spraker reported that the campus zoning has recently been updated to
include all new properties, property uses, construction plans, and parking
requirements. The revised campus map reflecting all of these changes was
approved by the Hamilton County Regional Planning Agency in September, and
adopted by the Chattanooga City Council October 9, 2001.
ORTWEIN BUILDING
The Southeast Center for Education in the Arts has requested the use of
this newly acquired property. The Director of the Fine Arts Center will
also be located here. After reviewing the proposed layout, the committee
approved this request.
BARR BUILDING (Old McCallie Bookstore)
This building has lease tenants currently seeking space elsewhere. Dr.
Trimpey is requesting this space for the new Metropolitan College. He
estimates that this use would need at least 12 offices and a conference
room for approximately 30 students for weekend use. Dr. Trimpey was
assured that some of the Lupton Gift Fund would cover renovation costs, but
he has $200,000 available to spend now. Other departments have requested
space in this building as well, including the Community Outreach
Partnership Center. Parking is an issue there as there are currently
approximately 15 spaces and a need for at least 40 spaces. The committee
voted to give Metropolitan College first right of refusal to use this
building. Dr. Trimpey is to report back to the committee by December with
an answer to questions regarding the sound structure of the building, and
the suitability for this use.
UTILIZATION OF 316 FLETCHER HALL
Dr. Casavant has requested this room be turned into a computer classroom
for the College of Business. Existing furnishings left by the College of
Education will remain. The committee approved this requested with the
stipulation that it be utilized for scheduled business classes, not as an
open lab.
CAPITAL PROJECTS UPDATE
Capital Project Amount Const. Start
Date Const. % Const.
Funded
Completion Complete
Eng. Math & Comp $28,800,000 August 2001 May
2003 2%
Science Bldg.
South Campus $18,000,000 June
2001 July 2002 10%
Student Housing Phase II
University Center $15,000,000 January
2001 August 2003 n/a
Expansion
Hunter Hall HVAC $ 1,600,000 July
2000 August 2001 99%
Renovation
Roof Replacement $ 1,200,000 June
2001 February 2002 50% *
Boling Apartments $ 3,500,000 July
2001 July 2002 25% **
Race-Hooper $ 1,370,000 March 2002 May
2003 n/a
Renovation Phase I
ADA Improvements $ 812,000 January
2002 September 2002 n/a
Upgrades
Race-Hooper $ 1,475,000 May
2003 July 2004 n/a
Renovations Phase II
Collins Street $ 8,000,000 June
2001 August 2002 n/a
Specialty Housing
Pre-K-5 Elementary School $ 8,000,000 June
2001 August 2002 15%
Total Capital Program $83,757,000
Engineering,Math &Computer Science Bldg-- Land disturbance and demolition
permit issued 9/13. Site to be fully mobilized for demolition, excavation,
and earthwork week of 9/17.
South Campus Housing, Phase II-- (Private developer) Phase II site work
underway. "Town Hall" to be completed in October.
University Center Expansion-- 50% construction documents submitted 8/16.
Costs and staging issues are a major concern. Meeting with UT officials
October 9 to finalize resolution.
Hunter Hall HVAC Renovation-- Project substantially complete. Final air
balancing and controls punchlist developed and in progress.
Roof Replacement-- Phase 1 roofs (Hunter, Cadek substantially complete.
Guerry & Metro to be bid ASAP. UC roof to be done with expansion project.
Boling Apartments Renovation-- Phase 1 25% complete. Demolition of old
balconies complete, new roofs and foundations for new balconies underway.
Race-Hooper Renovations, Phase 1-- Schematic design 90%
complete. Post-renovation floor plan resolved, mechanical and electrical
schematic design to be completed.
ADA Improvements & Upgrades-- Architect preparing construction documents
with Arena seating, Cadek and Guerry elevators top priorities.
Race-Hooper Renovations, Phase 2-- Project funded by State Legislature in
August, approved by the SBC week of September 10.
Collins Street Specialty Housing-- Project approved for feasibility study.
5 student groups signed on, further approval needed by SBC to proceed with
construction.
Pre-K-5 Elementary School/Children's Center-- Excavation, footings,
underground utilities underway.
Schematic Design Completion = 25%
Design/Development Completion = 60%
Contact Documents Completion = 100%
Standard Classroom SubCommittee
It has been recommended that a subcommittee formed by the Facilities
Planning Committee that would serve as ex-officio to the Classroom
Technology Committee. Members of this sub-group would serve as liaison to
the Facilities Planning group. The role of this subcommittee would be to
make recommendations on the following:
· Prioritization of classrooms for upgrades
· Feasibility of proposed upgrades
· Required equipment in standard classrooms
· Standard classroom furnishings
· Academic needs for standard classrooms
Records will provide a list of classrooms with their current installed
technology and furnishings.
Card Access/Building Security
The committee was advised that the administration is evaluating a card
access system for building entrances, with the goal of reducing theft and
vandalism. Ms. Oglesby stated that there have been numerous instances of
theft and vandalism in the Maclellan Gym. This gym is open to the public
and therefore not just faculty, staff and students use this facility. Card
access however, will not solve the issue completely and certain guidelines
would have to be followed. Mrs. Spraker stated that Mr. Brown has
requested further investigation into the costs and feasibility of such a
system. It was suggested that Fletcher Hall would be the most feasible and
least expensive building in which to install a test system.
A motion was made to adjourn and seconded.
Respectfully submitted,
Valerah Hodges
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Valerah Hodges 4461
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