FACILITIES PLANNING COMMITTEE
MEETING MINUTES
TUESDAY, JULY 30, 2002




MEMBERS PRESENT:        Richard Brown, Dr. Beth Dodd, Dr. Gene Ezell, Dr.
Judy Fry, Dr. Douglas Kutz, Richard MacDougall, Deborah Parker, Nathaniel
Pinkard, Doug Silver (sitting in for Tom Ellis)

GUESTS: Mary Scott, Janet Spraker

Minutes from the March 19, 2002 meeting were reviewed and a motion made to
approve  by Dr. Ezell and seconded by Dr. Dodd.

Capital Projects Status Report
Mrs. Spraker reviewed the current status of capital project work as
summarized below:

Engineering, Math, and Computer Science Building - Mrs. Spraker stated that
the project is slightly ahead of schedule due to good weather permitting
the work to proceed.  The building is due to be completed by May 2003 with
about 60% of the construction complete.  Mr. Brown commended the Facilities
Planning Committee for providing input on the architectural design of the
building.

South Campus Student Housing, Phase II - Mr. MacDougall reported that
construction of UTC Place Phase II is also going well with students set to
move in next month.

University Center Expansion & Renovation - The existing building demolition
work is proceeding with the site preparation for the expansion underway.

Roof Replacement  Mrs. Spraker reported that the roofing jobs are 100%
complete and final inspection will take place before school
starts.  Hunter, Guerry, Cadek, Metro, and Grote 129 received new roofs as
part of this project.

Boling Apartments  The renovation, with the exception of nine apartments,
should be ready for occupancy prior to fall semester.  Mr. MacDougall
stated that there would be no students in hotel space this year.

Race-Hooper Renovation Phase I  Asbestos removal is being done now in this
area.   Floor plans for this renovation will be reviewed with the committee.

ADA Improvements  The work to install handicapped seating platforms in the
McKenzie Arena and elevators for Cadek Hall and Guerry Center will begin
next month.
Collins Street Specialty Housing  - Mr. MacDougall stated that the
Fraternity Housing project goes before the State Building Commission next
week.  Mr. Brown asked Mrs. Spraker to present the site plan to the
committee at the next meeting.

Race-Hooper Renovation Phase II  The Hooper renovation phase has been
approved by the state.  Mr. Brown would like for the Committee to have a
say in what departments are located in the renovated building.

Intramural Development  This project will go forward following the approval
of the Engel Property acquisition, also going before the Building
Commission next week.  Mr. Brown stated we need access to the land and this
should happen within the next 30 days.

Energy Savings Performance Contract - Mr. Silver stated that they have been
working on this for the last three years. Funding for this work will have
to come from utility savings, a budget cut so drastically that there may
not be funds to pay debt service.  THEC is considering reinstating these
funds next year, with support from the Legislature and Building Commission.

Additional Projects
2002-03 Capital Maintenance  Mrs. Spraker presented the 2002/03 THEC
recommendations for Capital Maintenance projects.  UTC was funded for two
projects, those being Repairs to Building Exteriors and Electrical
Distribution System Upgrade.  Mr. Brown asked for a motion to accept the
funding for these projects.  Mr. Pinkard made a motion to approve and it
was seconded by Dr. Kutz.

Guerry Center Food Service   Mrs. Parker invited everyone to come and see
the newly converted Food Service operation, (formerly Bookstore textbooks)
at Guerry Center.  Opening Fall Semester, it will serve hot food, including
Pizza and Subway and will provide full catering services.  Also included
are a private dining area that will seat up to 150 people and an outside
patio.  Aramark is paying for the renovated space.  The Bookstore will
continue to sell retail items in this location, and is already open for
business.

Grote 129 Auditorium Renovation - Mr. Brown encouraged the committee to
check out the renovated auditorium when fall classes begin.  The room has
new lighting, seats, flooring, and wall finishes.

Campus Planning Charrette - Mr. Brown a Campus Planning Charrette to be
held August 28-29 at the McKenzie Arena to discuss the many changes
occurring at UTC.  Issues to be covered include campus landscaping,
lighting, changes on certain streets, parking, new building locations,
etc.  He encouraged the Committee to attend this important function and to
take part in the planning process.  He also noted  that the city is wanting
to open Vine Street again, but the campus is fighting this.  Dr. Kutz asked
Mr. Brown what the situation was with making McCallie and MLK Streets into
two-way streets?  Mr. Brown stated that the State does not want this but
the city does.  The issue is still on-going.
Annual Capital Submittal
Mrs. Spraker reviewed the current capital submittal with the
Committee.  The top capital outlay project continues to be the Lupton
Library Expansion & Renovation.  Capital maintenance priorities include a
Chiller Addition at the Central Energy Plant to ensure adequate cooling
capacity for the new buildings, and a two-phased Renovation to Grote Hall
to better address laboratory and classroom needs once Engineering and
Computer Science move out.

Mr. Brown asked the Committee to vote to accept the proposed
prioritization.  Dr. Kutz made a motion to approve and Dr. Dodd
seconded.  Motion carried.

Facilities Budget Presentation
Mr. Silver and Mrs. Spraker reviewed a PowerPoint presentation of the
2002-03 Facilities budget request.  Figures were presented that show campus
square footage has increased 41% in the past ten years, with support staff
reduced 36% and maintenance staff reduced due to reduced levels of funding
campus wide.  Mrs. Parker stated that the Facilities Planning Committee
should support Facilities concerning their "budget crunch".  Much money is
needed to keep services operational as they are down to bare necessities
now.  Mr. Silver stated that the Facilities Department  has made a special
effort to save in every way possible.  Buying natural gas in bulk created a
significant savings for the campus.  Mr. Brown and Mrs. Spraker both noted
that a good number of minority vendors are utilized on campus
projects.  Mr. Brown commended the Facilities and Purchasing departmental
staff for striving to obtain quality minority vendors.  The African
American Chamber has played a key role in training and preparing minority
vendors to succeed in business.

Mr. Brown concluded the meeting by commenting on the SACS Accreditation
process and encouraged the Committee to take a more formal approach towards
evaluating the maintenance and upkeep of the campus.  The Committee will
continue to be an active part of this process.  He feels it is important to
note that the students want to attend a University in a clean environment,
which includes both exterior and interior maintenance.

A motion was made to adjourn the meeting at this time and was
seconded.  Copies of the Facilities Budget Request/PowerPoint presentation
are available in the Facilities Planning & Management Department.


Respectfully submitted,
Valerah Hodges, Recording Secretary





Valerah Hodges
Purchasing Control Coordinator
The University of Tennessee at Chattanooga
Purchasing Department
Phone # (423) 425-4461; Fax #  (423) 425-5332
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