Below is information concerning year end procedures for fiscal year 
2005-2006.  I hope that you find this information helpful when 
processing documents in the coming days prior to June 30.  If you 
have any questions, please contact Disbursements, Human Resources or 
the Budget Office.

Vanasia Parks
Assistant Vice Chancellor for Business Activities





MEMORANDUM



The Disbursements office is working diligently to process the many 
diverse documents received and processed by this office.  All 
disbursement items which are to be included in the current year 
activity, including travel, petty cash reimbursement vouchers, 
transfer vouchers and invoices must be received in the Disbursement's 
Office by the close of the business day, Friday, June 30, 2006.

Departmental deposits dated and received in the Bursar's office by 
June 30, 2006 will be processed in the current fiscal year 
2005-2006.  Deposits dated July 1, 2006 or afterwards will be 
credited to the new fiscal year, 2006-2007.

Our objective is to record all revenues and disbursements in the 
proper fiscal year.  Due to our volume, we urge you to arrange for 
frequent submission of all items to insure correct posting.  We will 
make every effort to process all items dated and received by June 30, 
2006 in the current fiscal year (2005-2006).

The deadline for departmental procurement card purchases was June 25 
to be included in this fiscal year.  Procurement card purchases made 
June 26 or afterwards will be charged to the new fiscal year.  The 
final date to distribute charges for the June purchases will be July 
12, 2006, or the default account will be charged.

If you need additional information to plan year-end activities, 
please contact Disbursements, Human Resources or the Budget Office.

cc:  Richard Brown
       Debbie Parker

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