MEMORANDUM


TO:             Deans, Directors and Department Heads

FROM:   Vanasia C. Parks
                 Assistant Vice Chancellor for Business Activities

DATE:           June 16, 2003

RE:             Year-end Reminder

The end of fiscal year 2002-2003 is upon us.  Many diverse documents must
be received and processed by this office.  All disbursement items which are
to be included in the current year activity including travel, petty cash
reimbursement vouchers, transfer vouchers and invoices must be received in
the Disbursement's Office by the close of the business day, Monday, June
30, 2003.  T-27 miscellaneous payroll (not processed by the Payroll office)
for this period must be received in this office no later than Thursday,
June 26, 2003.

Departmental deposits dated and received in the Bursar's office by June 30,
2003 will be processed in the current fiscal year 2002-2003.  Deposits
dated July 1, 2003 or afterwards will be credited to the new fiscal year,
2003-2004.

Please remember that our objective is to record all revenues and
disbursements in the proper fiscal year.  We urge you to arrange for
frequent submission of all items to insure correct posting.  We will make
every effort to process all items dated and received by June 30, 2003 in
the current fiscal year (2002/2003).  All items dated July 1, 2003 or
afterwards will be posted to the new fiscal year (2003/2004).

All undelivered payroll checks that will be more than twenty-one days old
as of June 30, 2003 must be returned to the Human Resources department for
cancellation.

If you need additional information to plan year-end activities, please
contact the Disbursements, Human Resources or Budget offices.

Cc:     Richard Brown
         Debbie Parker