UTCINFO Distribution List UTCINFO@RAVEN.UTC.EDU Mailing list to serve as a distribution for E-Mail to all known UTC E-Mail addresses for UTC Employees All requests to be added to or deleted from the list, problems, etc., should be sent to LISTSERV@RAVEN.UTC.EDU
UTC SICK LEAVE BANK OPEN ENROLLMENT APRIL 1 THROUGH JUNE 30
WHAT IS THE SICK LEAVE BANK?
The sick leave bank is a common pool of hours to which staff and 12-month faculty initially donate 24 hours of their accumulated sick leave for membership. If a member of the sick leave bank suffers a serious illness or injury and has exhausted all sick and annual leave, sick leave bank hours may be requested to cover the additional absences from work. All requests and appropriate medical documentation are reviewed by the sick leave bank trustees. Members who have been in the sick leave bank for at least 30 days are eligible to apply for sick leave days from the bank and may be eligible to receive up to 90 days from the bank per illness or injury per year.
HOW DO I ENROLL?
Complete the electronic Sick Leave Bank Enrollment<https://dynamicforms.ngwebsolutions.com/casAuthentication.ashx?InstID=f4e0faab-441e-4fc2-b57d-8ef9906f695d&targetUrl=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f316ea88d-68b5-4100-990c-fddfcc0f1052> form.
The electronic enrollment form must be submitted by June 30, 2024.
For additional information regarding sick leave bank eligibility and requirements, please visit the Sick Leave Bank<https://www.utc.edu/finance-and-administration/human-resources/total-compensation/benefits/sick-leave-bank> webpage. Questions regarding Sick Leave Bank may be directed to Jina Johnson at [log in to unmask]<mailto:[log in to unmask]> or (423) 425-4014.
Due to necessary construction, a complete electrical outage is planned for all arena facilities beginning at 7:00 AM on Monday, May 6. The outage is expected to take 5 days and will be complete by end of business on Friday, May 10th.
All necessary safety management has been notified. All students and departments should plan accordingly. If you have any questions or concerns, please reply to Sarah Roach in a separate email chain at [log in to unmask]<mailto:[log in to unmask]>
Thank you,
Michal W. Wells Michal Wells, MSgt, USAF (Ret), LSSGB Facilities Work Control Manager Facilities Planning and Management, Dept.3553 Administration Building Room 228-L University of Tennessee at Chattanooga Phone: (423) 425-4075 [cid:image001.png@01DA9B9D.763693F0] [cid:image002.png@01DA9B9D.763693F0]
Here is a quick Total Organizational Health (TOH) note to end this semester: Thank you to the more than 500 employees who responded to the recent TOH@UTC progress check evaluation earlier this month. Analyses of these data are underway, and reports will be prepared and shared with division/college and area/department leadership over the next month or so. Preliminary review of the data from this recent survey suggest that reporting will be possible to nearly 70 separate areas or departments across the UTC campus (wherever at least three employees responded, and their data can be deidentified and aggregated). This means that we will have TOH-specific data to work from for more than 50% of all campus areas and departments. This level of representative participation across campus literally could not happen without you; thank you again for your engagement in this ongoing initiative for our campus.
Please stay tuned for more updates RE the ongoing TOH@UTC initiative, especially when everyone returns to campus in August. If you have TOH-related questions or concerns, you can reach me directly at [log in to unmask]<mailto:[log in to unmask]> or at [log in to unmask]<mailto:[log in to unmask]>.
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We want you to know that Here4TN Employee Assistance Program (EAP) is now Emotional Wellbeing Solutions (EWS). The name has changed, but the services and resources are the same. Here is a reminder of the available benefits through Here4TN:
* Counseling - Here4TN offers telephone, in-person, and virtual in-network counseling options, including up to 5 no-cost short-term counseling visits per issue, per individual, per year at no cost to you. This service is available to you and your eligible family members. Preauthorization is required to use counseling services. You may also have access to additional support with long-term counseling through your behavioral health benefits<https://www.tn.gov/partnersforhealth/health-options/behavioral-health.html>, as needed.
* Financial Support - Learn how to increase savings, reduce debt, and improve credit, so you can dial down financial stress. Here4TN offers an online financial stress assessment; self-directed online learning; a 25% discount for the preparation of all personal income tax documents; and two calls with a money coach.
* Legal & Mediation services - Get free and discounted confidential access to local attorneys and professional mediators. Here4TN includes one 60-minute phone or in-person consultation with an attorney per issue per year at no cost. Plus, you can get ongoing representation by an attorney at a 25% discounted rate.
* WorkLife Services - Find support for parenting, eldercare, life learning, household services, pet sitting, and more convenience services. Request a consultation online or call. WorkLife specialists are available 24/7 to offer no-cost referrals to verified resources and deliver educational materials to help you.
Please join us on Tuesday, April 30, at 4:00pm in the UC Auditorium as UT President Randy Boyd and Carey Whitworth, Vice President of Government Relations and Advocacy, provide an update about the 2024 legislative session.
They will share information and answer questions about legislation affecting the University System and our campus.
I hope you will be able to join us for this important conversation.
Teresa F. McKinney, CPS Assistant to the Chancellor Office of the Chancellor University of Tennessee at Chattanooga | 615 McCallie Avenue | Dept. 5605 Chattanooga, TN 37403-2598 Office Location: 101 Founders Hall tel: (423) 425-4141 fax: (423) 756-5559 utc.edu/chancellor
Thank you for your engagement with the Ombudspersons candidates during their visits on campus.
Below you will find recordings of each candidate's open forum presentations as well as the respective confidential feedback form for each. The feedback forms will remain open until Wednesday, May 1st.
Thank you, again, for your time and consideration throughout this search process.
* Wednesday, February 28: Jason Ketelsen * Open Forum Recording: https://youtu.be/-cAFDGOiQjY * Confidential Feedback Form: https://utk.co1.qualtrics.com/jfe/form/SV_cGghzz6Xbrcdzn0<https://utk.co1.qualtrics.com/jfe/form/SV_cGghzz6Xbrcdzn0>
* Tuesday, April 23: Dr. Anovia Slaughter * Open Forum Recording: https://youtu.be/BshirdlXaiQ * Confidential Feedback Form: https://utk.co1.qualtrics.com/jfe/form/SV_diCOTcxEnJ59Kv4
* Thursday, April 25: Laurie King * Open Forum Recording: https://youtu.be/TiCLCP41DjY * Confidential Feedback Form: https://utk.co1.qualtrics.com/jfe/form/SV_0cWeMGQDRPRnu3Y<https://utk.co1.qualtrics.com/jfe/form/SV_0cWeMGQDRPRnu3Y>
* Friday, April 26: Dr. Schvalla Rivera * Open Forum Recording: https://youtu.be/1RS4gxn4DIo<https://youtu.be/1RS4gxn4DIo> * Confidential Feedback Form: https://utk.co1.qualtrics.com/jfe/form/SV_db8RmVyuYAID01w<https://utk.co1.qualtrics.com/jfe/form/SV_db8RmVyuYAID01w>
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May 2024
Staff Development Opportunities
[A person and person standing on a cliff Description automatically generated]Understanding your Individual Conflict Dynamics Profile
Wednesday, May 8th 2-3:30 pm Online (also offered June 4th 11-12:30)
From the Office of UT Ombuds
Have you felt uncomfortable in conflict? Feel like you want to lash out or avoid the situation altogether? Most people would say yes, and that is absolutely normal. Did you know that not all conflicts lead to destructive outcomes? Instead, many conflicts—when managed well—can lead you and others to growth, innovation, and improvement. Starting two weeks before the workshop, registrants will receive an email invitation to take the Conflict Dynamics Profile (CDP) survey <https://www.conflictdynamics.org/about-the-cdp/>for free<https://www.conflictdynamics.org/about-the-cdp/> <https://www.conflictdynamics.org/about-the-cdp/>. Complete this 20-25 minute online survey no later than the Sunday BEFORE the workshop. (You will receive your digital survey profile report & a Zoom link the morning of the session). Register Here<https://workshop.utk.edu/workshopinfo.php?workshop=1108>
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Making the Most of Your Working Day
Monday, May 13th 2-3 pm Online
Optum
How would you describe a productive day? A non-productive one? Understanding the importance of time management is central to success in all endeavors, as well as our overall sense of contentment.
This training helps you find ways to make the most of your time and, most importantly, make time for yourself. Register Here<https://eapworklife.my.site.com/USTrainingForm/s/newregistrationpage?c__recordId=a25UI000000ABVFYA4>
[A yellow umbrella with black text Description automatically generated]Self-Care: Small Changes for Positive Results
Tuesday, May 21st 3-4pm Online
Optum
Many people feel that they have to put other people’s needs before their own. But putting aside our own needs is a trap we can easily fall into with aging parents, young children or dependents relying on us. When we think about it our health and happiness are the basic foundations of our life and – just like a house – if the foundations are wobbly so too is the rest of the structure. Once you’ve grasped this fact you then turn to: ‘but when do I have time!?’. We get it. In this module we address both these issues; the need for self-care and the time you can find to do it. Register Here<https://eapworklife.my.site.com/USTrainingForm/s/newregistrationpage?c__recordId=a25UI000000ABS1YAO>
Sent on behalf of Provost Jerold Hale: Greetings UTC faculty and staff, I am pleased to inform the campus community that Tim Gritten has been named UTC's new Dean of Library, effective July 1. Tim has worked in various roles with ascending levels of responsibility and leadership over many years, and what stood out to me was the breadth of his experiences. Most recently, he was able to transform a library at a relatively new university-Texas A&M University-San Antonio-and turn it into a facility that the entire Texas A&M University System could be proud of. Tim joined Texas A&M University-San Antonio as executive director of the library and special collections in 2018 after spending two years at Wayne State University in Detroit, Michigan, as associate dean of university libraries. His work experience began during his undergraduate days at the University of Illinois and has included stints at the Urbana (Illinois) Free Library, the Athens (Ohio) Public Library, the University of Notre Dame Law School's Kresge Library, the Cunningham Memorial Library at Indiana State University, and the University of Wisconsin-Milwaukee. He now comes to UTC after seeing how libraries work from various perspectives. He also has experience with strategic long-range library planning, which is essential-as our library is currently going through a strategic planning process of its own. So, his work experiences have mirrored what we're going through and how we're trying to project what the library might look like in the future. Tim strikes that right balance of being a very person-centered leader and someone with the proper task orientation who can get things done while marshaling the support of the people around him. During the due diligence process, it was clear that Tim had the confidence of the people he worked with; they appreciated his leadership style and ability to get things done. Given the varied experiences that Tim has had, it has positioned him well to help us define what the library should be for our campus moving forward. Tim was a Chancellor's Scholar in the University of Illinois' Honors Program, graduating in 1992 with bachelor's degrees in anthropology, classics, and history. He received a Master of Library Science from Indiana University in 2003. We had a large and robust applicant pool compared to most library dean searches during this national search, which I think speaks to the quality of the UTC Library and the power of Chattanooga. I am grateful to the search committee, led by College of Health, Education and Professional Studies Dean Valerie Rutledge, for selecting a talented set of finalists for this crucial position. I am thankful to the faculty and staff in the library for the time they spent meeting with the candidates, especially through Tim's two visits to campus. I would also like to thank Theresa Liedtka for all of her work as she transitions out of her position as dean of the UTC Library to take on other responsibilities on campus. Theresa has been the face of the library since coming
On behalf of the Chancellor's Office and the Ombudsperson Search Committee, we are pleased to announce three candidates for the Ombudsperson role at UTC will visit campus this week. The CV for each candidate is attached to this announcement.
We invite the campus community to attend the candidates' public presentations which will be held in the University Center.
Please see below for further details, which include links for viewing the presentations virtually and confidential feedback forms.
* Candidate Name: Dr. Anovia Slaughter * Date: Tuesday, April 23 * Time: 10:30 am * Location: UC Signal Mountain Room * Livestream Link: https://livestream.com/utc/omsbud-1<https://livestream.com/utc/omsbud-1> * Confidential Feedback Form: https://utk.co1.qualtrics.com/jfe/form/SV_diCOTcxEnJ59Kv4
* Candidate Name: Laurie King, J.D. * Date: Thursday, April 25 * Time: 10:30 am * Location: UC Chattanooga Room A * Livestream Link: https://livestream.com/utc/omsbud-2<https://livestream.com/utc/omsbud-2> * Confidential Feedback Form: https://utk.co1.qualtrics.com/jfe/form/SV_0cWeMGQDRPRnu3Y<https://utk.co1.qualtrics.com/jfe/form/SV_0cWeMGQDRPRnu3Y>
* Candidate Name: Dr. Schvalla Rivera * Date: Friday, April 26 * Time: 10:00 am * Location: UC Chattanooga Room A * Livestream Link: https://livestream.com/utc/omsbud-3<https://livestream.com/utc/omsbud-3> * Confidential Feedback Form: https://utk.co1.qualtrics.com/jfe/form/SV_db8RmVyuYAID01w
As the semester ends and you prepare to go home or go on vacation, please review some of the following information on Measles (Rubeola):
A health advisory was issued on March 18th regarding the dramatic rise in cases of Measles in the United States and other countries, urging those who are unvaccinated to get a measles vaccine, especially before any travel abroad (https://www.cdc.gov/globalhealth/measles/data/global-measles-outbreaks.html).
In less than one month the number of cases in the US has more than doubled.
As of April 18th there are 125 measles cases were reported in the US by 18 jurisdictions: Arizona, California, Florida, Georgia, Illinois, Indiana, Louisiana, Maryland, Michigan, Minnesota, Missouri, New Jersey, New York City, New York State, Ohio, Pennsylvania, Virginia, and Washington.
Measles is a highly contagious, vaccine-preventable disease. One person infected with measles can infect 9 out of 10 unvaccinated individuals with whom they come in close contact. If you have not been vaccinated or have not previously contracted the disease, you are at risk of getting the Measles infection if you travel internationally to areas where measles is spreading or are exposed to it here in the US.
What can you do to protect yourself:
If you were not vaccinated for Measles with the MMR vaccine as a child, it is suggested that you consider this two-dose MMR vaccine series to provide immunity and protect you from this virus, especially before any international travel. Vaccines can be given at most pharmacies.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, April 23, 2024. Payroll approvers will need to go to their IRIS inbox and approve bi-weekly time after it has been released. Employee time entries that do not appear in the approver's inbox may be approved using the ZCAP - Time Approval for Supervisors<https://tennessee.enable-now.cloud.sap/wa/h771df2c4/~tag/published/media/M_4D06793D1A743A88/document.pdf> time approval transaction in IRIS.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
Non-exempt/bi-weekly employees may not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent. As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records not managed through Employee Self Service (ESS) in IRIS must be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
Strategy 2030 Work on Strategy 2030 continues to progress. Last week, the Steering Committee met to discuss feedback from the survey and to continue to discuss mission, vision and values. Some of the discussion themes based on your feedback were as follows:
* A desire was communicated to streamline our mission, vision and values and work towards being as concise and clear as possible. * Be bold in our vision and embrace our role in Chattanooga (community)/region. * As a regional comprehensive, education/teaching, research and service will always be central to our mission. * Our current values in large part are an accurate depiction of what we hold high as a campus community. There is opportunity to elevate the critical role faculty and staff play in moving us forward. These are just a few of the key takeaways from the discussion. We will use this to refine our vision, mission and values as needed. Please reach out with any questions. Thank you, Bryan
Please share your thoughts and suggestions to help make the Library even better. Your input is highly valued and will be thoughtfully considered in operational decisions; previous survey responses have directly led to improvements in the library's collection, services, schedule, and spaces.
Click here for the UTC Library survey<https://www.surveymonkey.com/r/SYSZJQN>.
As a bonus, you will have the chance to enter a prize draw for a $50 Starbucks gift card when you complete the survey before April 22.
Thanks for reading,
Chantelle Swaren Assessment and Outreach Librarian UTC Library
A quick reminder that Coffee with the Chancellor will be held tomorrow, April 17th, from 8:15-9:30 am in the lobby of Fine Arts, near the Institute of Contemporary Art. ICA will have the gallery open with the current exhibition, BFA Senior Thesis, comprised of graduating BFA studio majors.
See you tomorrow,
Tonya
Tonya Love Director of University Events Office of the Chancellor The University of Tennessee at Chattanooga 104A Founders Hall<http://www.google.com/maps/dir/35.1123243,-85.2825928/Founders+Hall,+615+McCallie+Ave,+Chattanooga,[log in to unmask],-85.334012,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e71c9411a0b:0x358c74cc1e39b62b!2m2!1d-85.300332!2d35.0460382> 615 McCallie Avenue, Dept. 5605<http://www.google.com/maps/dir/35.1123243,-85.2825928/615+McCallie+Ave+%235605,+Chattanooga,[log in to unmask],-85.3224764,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e6de3f4aa25:0x32b5fc011743f428!2m2!1d-85.298305!2d35.0479452> Chattanooga, TN 37403-2598 p) 423-425-4203| c) 423-596-0596 [log in to unmask]<mailto:[log in to unmask]>
"The only way to do great work is to love what you do." - Steve Jobs
The UTC Honors College would like to welcome to our staff and campus Dr. Jordan King who will be assuming the role of Director of the Innovations in Honors Program and Professor of Practice on July 1 of this year. Dr. King recently defended his dissertation, “Assessment in sustainability education: Learning towards innovations in transdisciplinary” at Arizona State University where he holds a doctorate in Sustainability. He also has degrees from the University of Wisconsin-Stevens Point (M.S. in Human Dimensions of Natural Resource Management: Environmental Education and Interpretation) and the University of Wisconsin-Oshkosh (B.A. in History). His research has included a focus on amplifying student voices in the classroom, scaling e-learning in African higher education, developing design and evaluation strategies for sustainability programs, and facilitating community sustainability solutions. He also co-edited the 2023 Teaching and Learning Sustainable Consumption: A Guidebook (Routledge). He brings with him a passion for innovation, experience in teaching with design thinking, and expertise in the critically relevant field of sustainability. Dr. King will teach two Innovations Labs in the Honors College in the fall and will develop a faculty development program for those interested in exploring the innovation pedagogies utilized in them. Welcome to UTC, Dr. King!
Linda Frost, Ph.D. Pronouns: she, her, hers Dean of the Honors College The U. of Tennessee at Chattanooga Dept. 1101 615 McCallie Avenue Chattanooga, TN 37403-2598 [log in to unmask]<mailto:[log in to unmask]> Office: (423) 425-5922 Cell: (423) 364-9692 Via Zoom: https://tennessee.zoom.us/j/4252895373 Follow us on social media @UTCHonors [signature_1278698060]
This is a final reminder to all UTC employees to respond by April 17 to the current Total Organizational Health initiative progress check survey for our campus.
Between now and April 17, all UTC employees have an opportunity to share their current thoughts about what is going well and what needs more attention as efforts continue to improve the Total Organizational Health of our university. Here is the link that will take you to this brief progress check survey (average completion times are about 3 to 4 minutes): https://utk.co1.qualtrics.com/jfe/form/SV_5b68YXrVsoUtKvk
Since this progress check survey opened last Monday, more than 400 staff and faculty have already responded to this brief survey. This is a strong response rate but our target is at least 50% of all employees - you can help us reach this target by responding yourself and by encouraging your colleagues to respond sometime today or tomorrow.
Thank you in advance; if you have questions or concerns, please contact me at [log in to unmask]<mailto:[log in to unmask]> or x4264.
It has come to our attention that some users may have received unauthorized Duo Two-Factor Authentication (2FA) pushes. We would like to remind all employees about how to keep your account secure with 2FA:
Review 2FA pushes before approving them: If you receive a notification from Duo, you can open the application and review where the request is coming from. If you do not recognize the location, do not approve that request. Instead, call the UTC Help Desk at (423)425-4000 to alert them of this activity. They will assist you in resetting your password.
Do not approve 2FA pushes you did not request: If you receive a 2FA push notification that you did not initiate, do not approve it. This could indicate unauthorized access to your account.
Report any unusual activity: If you notice repeated unwarranted 2FA pushes or any other suspicious account activity, please contact the Help Desk. As a reminder, report suspicious emails to [log in to unmask] or check https://phishbowl.utc.edu for updated phishing attempts.
Remember: Approving a Duo push notification you did not initiate may grant an attacker access to your account and data.
For any questions or concerns regarding 2FA, your account, or other security-related issues, contact the UTC IT Help Desk.
This is a reminder to all UTC staff, faculty, and administration employees to respond soon to the current Total Organizational Health initiative progress check survey for our campus. Details are below.
Between now and April 17, all UTC employees have an opportunity to share their current thoughts about what is going well and what needs more attention as efforts continue to improve the Total Organizational Health of our university. Here is the link that will take you to this brief progress check survey (average completion times are about 3 to 4 minutes): https://utk.co1.qualtrics.com/jfe/form/SV_5b68YXrVsoUtKvk Or, you can use the attached QR code to access the survey easily on a smartphone or tablet.
Since Monday morning this week, more than 200 staff and faculty have already responded to this brief survey. This is a great start, but our goal is at least a 50% response rate among all UTC employees. Thank you for helping to make this happen by responding to this survey yourself and by encouraging your UTC colleagues to do likewise.
If you have any questions or concerns about this Total Organizational Health progress check evaluation, please feel free to contact me at [log in to unmask]<mailto:[log in to unmask]> or x4264.
We wanted to provide a brief update on Strategy 2030 progress:
* Subcommittee chairs and co-chairs met last week to discuss overall progress and clarifications that may be needed. * Subcommittees continue to work towards the development of preliminary draft goals. Preliminary drafts should be in hand by early May after the May Steering Committee meeting. * The Steering Committee will meet again this week (April 11) to discuss your feedback from the survey around mission, vision and values. Thank you for your involvement in the process. Please feel free to reach out to me or a member of the Steering or Subcommittees with any questions.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, April 9, 2024. Payroll approvers will need to go to their IRIS inbox and approve bi-weekly time after it has been released. Employee time entries that do not appear in the approver's inbox may be approved using the ZCAP - Time Approval for Supervisors<https://tennessee.enable-now.cloud.sap/wa/h771df2c4/~tag/published/media/M_4D06793D1A743A88/document.pdf> time approval transaction in IRIS.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
Non-exempt/bi-weekly employees may not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent. As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records not managed through Employee Self Service (ESS) in IRIS must be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
I am pleased to introduce you to Beverly Kemp, who has joined the Office of Research Integrity (ORI) as our new Senior Compliance Officer focusing on Research Security. Beverly will build upon and develop ORI’s capabilities in Export Control, Research Information Security and Research Conflict of Interest. Beverly has over 14 years of research administration experience from Lamar University, in which she managed their research information technology infrastructure and implemented several software platforms to improve efficiency across the University.
I would like to thank Chris Godfrey, Export Control Officer at UTK, who has been serving as ORI’s Interim Export Control Officer for the past year. Chris has provided critical guidance and expertise for ORI during this time and provides a strong foundation for Beverly to expand upon.
I am very excited Beverly has joined our Office as she will be a significant asset and resource for UTC’s research community. Please join me in welcoming Beverly to her new role in the Office of Research Integrity.
Cheryl A. Murphy, PhD (she/her) Director, Office of Research Integrity Dept. 4915 | 615 McCallie Avenue The University of Tennessee at Chattanooga Chattanooga, TN 37403 Phone: 423.425.4443 [log in to unmask]<mailto:[log in to unmask]>
This message is your invitation to respond to the Spring 2024 Total Organizational Health survey for our campus. Thank you for reading this brief message and taking a few minutes to respond to this survey by April 17.
Between today and April 17, all UTC employees have an opportunity to share their current thoughts about what is going well and what needs more attention as efforts continue to improve the Total Organizational Health of our university. Here is the link that will take you to this brief progress check survey (less than 10 minutes needed to complete): https://utk.co1.qualtrics.com/jfe/form/SV_5b68YXrVsoUtKvk Or, you can use the attached QR code to access the survey easily on a smartphone or tablet.
Our previous campus progress check was conducted in early November 2023 and nearly 600 employees responded (300 staff and 300 faculty). The information gathered from that previous survey was used to generate nearly 50 division, area, and/or department reports that were distributed earlier this semester to leaders across campus. Those reports have led to numerous discussions, workshops, and planning meetings to better understand and continue responding to identified Total Organizational Health needs on our campus. The Spring 2024 Total Organizational Health survey is a chance to see how things are going now, as we near the end of this semester. To enable as much area/department-level reporting as possible, we are hoping to reach at least a 50% response rate among all UTC employees. Thank you for helping to make this happen by responding to this survey yourself and by encouraging your UTC colleagues to do likewise.
Celeste Friend, CFP®, your locally based ORP and 403b Voya representative, is available by appointment to UTC employees to discuss your State of Tennessee ORP and 403b retirement plan options. Since the State of Tennessee rebid the retirement plans last year, Voya now has very competitive plan fees and highly rated investment options. Research indicates that lower fees can increase a retiree’s assets by tens of thousands of dollars. Any money you save from fees can result in additional assets in YOUR retirement account.
Celeste will be on campus on Tuesday, April 9th, in Room 429 of the Library from 10:00 am to 4:00 pm. To schedule a private and confidential consultation with a Certified Financial Planner, email Celeste at [log in to unmask]<mailto:[log in to unmask]> or call her at 423-777-1591. She will meet with you either in-person on the 9th or at your convenience via Zoom or telephone to discuss your ORP and 403b accounts and what retirement looks like for you.
Celeste Friend, CFP®
Certified Financial Planner
Voya Financial Advisors, Inc.
8827 Finney Point Drive, Ooltewah, TN 37363
Phone: 423-777-1591
E-mail: [log in to unmask]<mailto:[log in to unmask]>
Investment adviser representative and registered representative of, and securities and investment advisory services offered through, Voya Financial Advisors, Inc. (member SIPC).
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, comprising of past winners and appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by the end of the day on Friday, April 12th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely. If you have any questions, please feel free to contact [log in to unmask] or (423) 425-4221.
UTC SICK LEAVE BANK OPEN ENROLLMENT APRIL 1 THROUGH JUNE 30
WHAT IS THE SICK LEAVE BANK?
The sick leave bank is a common pool of hours to which staff and 12-month faculty initially donate 24 hours of their accumulated sick leave for membership. If a member of the sick leave bank suffers a serious illness or injury and has exhausted all sick and annual leave, sick leave bank hours may be requested to cover the additional absences from work. All requests and appropriate medical documentation are reviewed by the sick leave bank trustees. Members who have been in the sick leave bank for at least 30 days are eligible to apply for sick leave days from the bank and may be eligible to receive up to 90 days from the bank per illness or injury per year.
HOW DO I ENROLL?
Complete the electronic Sick Leave Bank Enrollment<https://dynamicforms.ngwebsolutions.com/casAuthentication.ashx?InstID=f4e0faab-441e-4fc2-b57d-8ef9906f695d&targetUrl=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f316ea88d-68b5-4100-990c-fddfcc0f1052> form.
The electronic enrollment form must be submitted by June 30, 2024.
For additional information regarding sick leave bank eligibility and requirements, please visit the Sick Leave Bank<https://www.utc.edu/finance-and-administration/human-resources/total-compensation/benefits/sick-leave-bank> webpage. Questions regarding Sick Leave Bank may be directed to Jina Johnson at [log in to unmask]<mailto:[log in to unmask]> or (423) 425-4014.
The Dr. Carolyn Thompson and Dr. Roger G. Brown Community Engagement Award
The Faculty Senate invites nominations for the Dr. Carolyn Thompson and Dr. Roger G. Brown Community Engagement Award. Nominees should demonstrate sustained and/or significant community engagement within the metropolitan Chattanooga community including:
* Participation of the faculty member as a member, volunteer, or board member with at least one local civic organization.
* The faculty member’s interactions with community organizations, businesses, or other partners that facilitate the university’s engagement in or enhancement of life in our region.
* The faculty member’s community activities that influence, engage, or support our students’ understanding of the importance of civic participation . * The award recipient will have demonstrated a commitment to the success of UTC students which ultimately leads to improved student retention and graduation rates.
All University faculty are eligible to be nominated for this award. Nominations should include the following:
Name of Nominator
Contact information for nominator
Name of Nominee
Contact information for nominee
A brief (1 page maximum) summary of the community engagement (based on items 1-4, above, for which the person is being nominated).
Nominations should be emailed to [log in to unmask]<mailto:[log in to unmask]> <mailto:[log in to unmask]> no later than Friday, April 5, 2024.
Jennifer Boyd, Ph.D. ESA Southeast Chapter Chair UTC Faculty Senate Past President Guerry Professor Dept. of Biology, Geology, and Environmental Science University of Tennessee at Chattanooga
Please join us on Tuesday, April 30, at 4:00pm in the UC Auditorium as UT President Randy Boyd and Carey Whitworth, Vice President of Government Relations and Advocacy, provide an update about the 2024 legislative session.
They will share information and answer questions about legislation affecting the University System and our campus.
I hope you will be able to join us for this important conversation.
Teresa F. McKinney, CPS Assistant to the Chancellor Office of the Chancellor University of Tennessee at Chattanooga | 615 McCallie Avenue | Dept. 5605 Chattanooga, TN 37403-2598 Office Location: 101 Founders Hall tel: (423) 425-4141 fax: (423) 756-5559 utc.edu/chancellor
This message explains an upcoming opportunity for all UTC staff, faculty, and administrators to share input related to the ongoing Total Organizational Health initiative on our campus. Thank you for reviewing this message and responding to this evaluation when prompted in early April.
All non-student UTC employees will soon have an opportunity to anonymously share input regarding the ongoing Total Organizational Health (TOH@UTC) initiative. This initiative involves gathering and applying evidence to improve our personal health, safety, and well-being, as well as our university's overall resilience.
This upcoming Total Organizational Health progress check evaluation survey is straightforward and should require only about 5 minutes to complete. Here are a few additional details to note:
1. This survey is for all non-student UTC employees - it is designed to provide information that can be helpful in addressing our shared health, safety, and well-being needs as the people who make UTC possible. 2. This progress check is administered two times each year: once in early November and once in early April. Please do your best to share your perspective and voice by responding to this survey during at least one of these yearly administrations. 3. Unlike other surveys that are managed by external consulting or media organizations, this evaluation is purpose-built and managed in-house to support our Total Organizational Health efforts. The questions in this brief survey focus on the 10 factors targeted in our guiding Total Organizational Health framework. These data will provide the clearest and closest indication of the extent to which this initiative is moving in the right direction (or may need to make adjustments to be more impactful). 4. Because this survey is managed in-house by the team leading the Total Organizational Health initiative, your feedback will be received and reviewed very quickly.
Please note an update from the Centers for Disease Control and Prevention (CDC).:
A health advisory has been issued about the dramatic rise in cases of Measles in the United States and other countries, urging those who are unvaccinated to get a measles vaccine before any travel abroad (https://www.cdc.gov/globalhealth/measles/data/global-measles-outbreaks.html).
Measles (rubeola) is a highly contagious, vaccine-preventable disease. One person infected with measles can infect 9 out of 10 unvaccinated individuals with whom they come in close contact.
If you have not been vaccinated or have not previously contracted the disease, you are at risk of getting the Measles infection if you travel internationally to areas where measles is spreading or are exposed to it here in the US.
As of March 14, 2024, a total of 58 measles cases were reported by 17 jurisdictions: Arizona, California, Florida, Georgia, Illinois, Indiana, Louisiana, Maryland, Michigan, Minnesota, Missouri, New Jersey, New York City, Ohio, Pennsylvania, Virginia, and Washington.
This is equivocal to the 58 cases that were reported in ALL of 2023 in just the first three months of 2024.
What can you do to protect yourself:
If you have not been vaccinated for Measles with the MMR vaccine as a child, then you can receive this two-dose vaccine series to provide immunity and protect you from this virus, especially before any international travel.
A quick reminder that Coffee with the Chancellor will be held tomorrow, March 27th, from 8:15-9:30 am in Lupton Hall 120, Common Area outside of Office of Multicultural Affairs and Student & Family Engagement.
See you tomorrow,
Tonya
Tonya Love Director of University Events Office of the Chancellor The University of Tennessee at Chattanooga 104A Founders Hall<http://www.google.com/maps/dir/35.1123243,-85.2825928/Founders+Hall,+615+McCallie+Ave,+Chattanooga,[log in to unmask],-85.334012,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e71c9411a0b:0x358c74cc1e39b62b!2m2!1d-85.300332!2d35.0460382> 615 McCallie Avenue, Dept. 5605<http://www.google.com/maps/dir/35.1123243,-85.2825928/615+McCallie+Ave+%235605,+Chattanooga,[log in to unmask],-85.3224764,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e6de3f4aa25:0x32b5fc011743f428!2m2!1d-85.298305!2d35.0479452> Chattanooga, TN 37403-2598 p) 423-425-4203| c) 423-596-0596 [log in to unmask]<mailto:[log in to unmask]>
"The only way to do great work is to love what you do." - Steve Jobs
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Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
Dear Campus Community,
During the Fall 2023 semester, we held several budget input sessions to obtain input from stakeholders across campus. We also deployed a budget input survey during November 2023. The input received is being used to develop our FY 2025 budget, which begins July 1, 2024, and ends June 30, 2025.
Today I am sharing the attached infographic to communicate what we heard back to campus. This one-page infographic includes themes captured from the budget input sessions (which we have grouped into seven categories), as well as results from the budget input survey.
In the coming weeks, we will share more information related to our proposed budget for FY 2025, which will include specific allocations for priorities identified through the budget input process.
If you have any budget related questions, please submit them using our Budget Chatt<https://www.utc.edu/finance-and-administration/budget-and-finance/budget-chatt> feature.
Go Mocs! Brent
Brent Goldberg, MAcc, CPA, CGFM | Vice Chancellor [utclogo1] Finance & Administration The University of Tennessee at Chattanooga 103 Founders Hall, Dept. 5505 615 McCallie Avenue Chattanooga TN 37403-2598 Office (423) 425-4393 | Cell (423) 298-5971 [log in to unmask]<mailto:[log in to unmask]>
The Dr. Carolyn Thompson and Dr. Roger G. Brown Community Engagement Award
The Faculty Senate invites nominations for the Dr. Carolyn Thompson and Dr. Roger G. Brown Community Engagement Award. Nominees should demonstrate sustained and/or significant community engagement within the metropolitan Chattanooga community including:
* Participation of the faculty member as a member, volunteer, or board member with at least one local civic organization.
* The faculty member’s interactions with community organizations, businesses, or other partners that facilitate the university’s engagement in or enhancement of life in our region.
* The faculty member’s community activities that influence, engage, or support our students’ understanding of the importance of civic participation . * The award recipient will have demonstrated a commitment to the success of UTC students which ultimately leads to improved student retention and graduation rates.
All University faculty are eligible to be nominated for this award. Nominations should include the following:
Name of Nominator
Contact information for nominator
Name of Nominee
Contact information for nominee
A brief (1 page maximum) summary of the community engagement (based on items 1-4, above, for which the person is being nominated).
Nominations should be emailed to [log in to unmask]<mailto:[log in to unmask]> <mailto:[log in to unmask]> no later than Friday, April 5, 2024.
Jennifer Boyd, Ph.D. ESA Southeast Chapter Chair UTC Faculty Senate Past President Guerry Professor Dept. of Biology, Geology, and Environmental Science University of Tennessee at Chattanooga
Campus Community- Thank you so much for your feedback and engagement around the mission, vision and values survey. We wanted to provide you with some updates and visibility on that survey and some additional information about what to expect as next steps:
* Subcommittees- Subcommittees have been identified. Please see the subcommittees participants by logging onto the Strategy 2030<https://www.utc.edu/chancellor/strategies-and-initiatives/strategic-plan-2030> webpage. Thank you to the many faculty, staff and students that have agreed to support this effort. The committees’ work will be fairly intense over the next month as they work to get some initial draft thoughts to paper. Many of you should expect to be engaged formally and/or informally by these groups as they do this important work. * Survey Themes- An overview of survey response themes can also be found on the Strategy 2030<https://www.utc.edu/chancellor/strategies-and-initiatives/strategic-plan-2030> webpage. I appreciate OPEIR and its usage of AI to help generate themes from this qualitative information. * The steering committee has two more meetings before the end of the academic calendar. They meet on April 11th to have more discussion around campus feedback on mission, vision and values. They also meet on May 2nd to discuss first drafts of subcommittee goals. We will communicate and desire feedback from you (on numerous occasions) as we return in the Fall of 2024. Please always reach out with any questions as we continue to work through this process. Respectfully, Bryan
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, March 26, 2024. Payroll approvers will need to go to their IRIS inbox and approve bi-weekly time after it has been released. Employee time entries that do not appear in the approver's inbox may be approved using the ZCAP - Time Approval for Supervisors<https://tennessee.enable-now.cloud.sap/wa/h771df2c4/~tag/published/media/M_4D06793D1A743A88/document.pdf> time approval transaction in IRIS.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
Non-exempt/bi-weekly employees may not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent. As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records not managed through Employee Self Service (ESS) in IRIS must be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
Dear Faculty and Staff, Below are several important and upcoming dates to remember as you work with students.
March 25: Last day to withdraw from any Full term course on a course-by-course basis with a grade of W (one or more courses)
March 25: Publication of Fall 2024 class schedule
March 25: Registration timetickets assigned (https://myutcportal.utc.edu/pages/how-to-view-time-tickets)
March 26 - April 22: Students who wish to withdraw from the university (withdraw from all classes) may submit a Late Semester Withdrawal form<https://dynamicforms.ngwebsolutions.com/casAuthentication.ashx?InstID=f4e0faab-441e-4fc2-b57d-8ef9906f695d&targetUrl=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f3730dc2a-16a9-4067-b04f-ab6968bb0a47>
March 29: Spring Holiday (no classes)
April 3: Last day to withdraw from any Part of Term 2 course on a course-by-course basis with a grade of W (one or more courses)
April 10-18: Fall 2024 registration for currently enrolled UTC students
Rebecca R. Dragoo Associate Registrar Office of the University Registrar University of Tennessee at Chattanooga 125 University Center, Mail code 5155 P: (423)425-4031 www.utc.edu/registrar
How am I doing? Provide feedback to my supervisor: Joel Wells<mailto:[log in to unmask]>
The University of Tennessee at Chattanooga (UTC) is committed to maintaining a safe and healthy environment for all students and employees. This message serves as the annual reminder of that commitment.
In compliance with the Drug-Free Schools and Communities Act (DFSCA)<https://law.justia.com/codes/us/1995/title20/chap27/subchapxii/sec1145g> and U.S. Department of Education, General Administrative Regulations, Part 86<https://www.ecfr.gov/current/title-34/subtitle-A/part-86?toc=1> (commonly known as "EDGAR Part 86" or "EDGAR 86"), the University has adopted and implemented programs to prevent the use of illicit drugs and alcohol abuse by students and employees.
* In compliance with applicable state and federal laws, the UTC Student Code of Conduct<https://www.utc.edu/studentcode> prohibits the unlawful use, manufacturing, possession, distribution, selling, or dispensing of illegal drugs and alcohol by students on University-controlled property or in connection with a University-affiliated activity. * In compliance with applicable state and federal laws, UT System Human Resources Policy 720<https://policy.tennessee.edu/policy/hr0720-drug-free-campus-and-workplace/> prohibits the unlawful use, manufacture, possession, distribution or dispensing of drugs ("controlled substances" as defined in the Controlled Substances Act, 21 U.S.C. 812) and alcohol by employees on University-controlled property or during University-affiliated activities.
Additionally, the University has conducted and published its Biennial Review<https://www.utc.edu/sites/default/files/2024-03/UTC%20Biennial%20Review%202020-2022_0.pdf> of our drug and alcohol prevention programs. This document includes information regarding (1) University policies related to illicit drugs and alcohol abuse; (2) state and federal legal sanctions for the unlawful possession or distribution of illicit drugs and alcohol; (3) the health risks associated with the abuse of alcohol or use of illicit drugs; (4) a list of drug and alcohol programs, treatment, and rehabilitation services for students and employees; and (5) University disciplinary sanctions for students and employees who violate drug and alcohol policies.
[A person and person sitting at a table with megaphone heads Description automatically generated]Dignity: A Key to Constructive Conflict Management
Friday, April 5th 10-11:30am, Online
From the Office of Ombuds UT
What is Dignity and how does it relate to communication & conflict? We all have an inherent value (dignity) that drives our need to matter and belong. Attending to feelings and experiences of dignity is crucial to building relationships of trust and mutual understanding. Violations of dignity are often the root cause of anger, resentment, mistrust, and destructive conflict.
In this session, you will explore the importance of dignity in workplace relationships; discuss how to honor dignity & avoid violations; and strategize ways to uphold the dignity of yourself and others. This interactive workshop includes self-reflection, breakout discussion, and action planning activities.
Register via link on the workshop calendar HERE<https://workshop.utk.edu/calendar.php?id=22>
[cid:1e1672d5-935c-4e30-8120-b2b0bb42c5aa]Creating a Dignity-Conscious Work Environment
Wednesday, April 10th 2-3:30p, Online
From the Office of Ombuds UT
Based on Donna Hicks' Leading with Dignity: How to create a culture that brings out the best in people (2018), this session will briefly summarize key concepts of dignity* and ask you to share your recent efforts in developing your dignity-consciousness. We will then focus on six strategies for fostering the dignity-consciousness of others in campus settings. Topics include: fostering a growth mindset, modeling vulnerability, activating empathy, cultivating trust, & taking responsibility as a leader. This interactive workshop includes self-reflection, breakout discussion, and action planning activities.*Highly recommended pre-requisite: Completion of ombuds' Dignity: A Key to Conflict Management workshop, or having read either of Donna Hicks' books on dignity (at least chapters 1-3 of Leading with Dignity) Register via link on the workshop calendar HERE<https://workshop.utk.edu/calendar.php?id=22>
The Dr. Carolyn Thompson and Dr. Roger G. Brown Community Engagement Award
The Faculty Senate invites nominations for the Dr. Carolyn Thompson and Dr. Roger G. Brown Community Engagement Award. Nominees should demonstrate sustained and/or significant community engagement within the metropolitan Chattanooga community including:
* Participation of the faculty member as a member, volunteer, or board member with at least one local civic organization.
* The faculty member’s interactions with community organizations, businesses, or other partners that facilitate the university’s engagement in or enhancement of life in our region.
* The faculty member’s community activities that influence, engage, or support our students’ understanding of the importance of civic participation . * The award recipient will have demonstrated a commitment to the success of UTC students which ultimately leads to improved student retention and graduation rates.
All University faculty are eligible to be nominated for this award. Nominations should include the following:
Name of Nominator
Contact information for nominator
Name of Nominee
Contact information for nominee
A brief (1 page maximum) summary of the community engagement (based on items 1-4, above, for which the person is being nominated).
Nominations should be emailed to [log in to unmask]<mailto:[log in to unmask]> <mailto:[log in to unmask]> no later than Friday, April 5, 2024.
Jennifer Boyd, Ph.D. ESA Southeast Chapter Chair UTC Faculty Senate Past President Guerry Professor Dept. of Biology, Geology, and Environmental Science University of Tennessee at Chattanooga
The front door entrance of the Human Resources building, located at 720 McCallie Avenue, will be closed today due to roofing repairs. Visitors for Human Resources or the Office of Equal Opportunity and Accessibility may enter the building through the left side entrance. Thank you, and have a great day.
The Graduate School is searching for an Interim Assistant Dean to join their team. The Interim Dean of the Graduate School invites applications for a Limited Duration Appointment (LDA) as the Interim Assistant Dean of the Graduate School with a minimum term of one year. Eligible individuals must have a tenured faculty appointment at UTC and hold active graduate faculty status. It is expected that the successful candidate will continue duties in their department, including teaching and research. The initial Limited Duration Appointment will begin as soon as possible and will be 12-month on-campus appointment. The successful candidate will devote 25% of their effort to the Graduate School and the remaining 75% on their faculty member appointment in their department. The successful candidate will work with the Interim Dean with the day-to-day activities of the Graduate School and lead certain projects within the Graduate School. This internal posting is open to current term and regular UT employees.? Please visit the Staff Job Openings<https://www.utc.edu/finance-and-administration/human-resources/work-utc/staff-job-openings> page and click on "Apply - Current UT Employees" to view the full job description and apply.
For questions regarding the application process, please contact Rachel Riehle<mailto:[log in to unmask]> in the Office of Human Resources.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon Tuesday March 12, 2024. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
On Friday, March 1st, the CDC released new recommendations for COVID-19. These recommendations now follow those of other respiratory viruses such as Flu and RSV.
Isolation:
* If you are positive for COVID-19, stay home and away from others until symptoms have improved for at least 24 hours. If the fever is present, stay home until the fever has been gone without the use of fever-reducing medication (ie. Tylenol or Ibuprofen) for at least 24 hours. These recommendations remove the previous 5-day isolation period. * Once returning to work or school, it is recommended to take additional precautions for 5 days following to curb disease spread such as good ventilation in spaces, washing hands and surfaces well and often, wearing a well-fitting mask, and keeping a distance from others. * Click here<https://www.cdc.gov/respiratory-viruses/guidance/respiratory-virus-guidance.html> for more information.
Vaccination:
* It is recommended to stay up to date with your COVID-19 and Flu vaccines. * A COVID-19 booster is available to those who have not received the newest booster released in September 2023. * Adults 65 years or older are now recommended to receive an additional COVID-19 booster. * Use this vaccine finde<https://www.vaccines.gov/>r to locate a pharmacy near you. * Follow the CDC for other general recommendations on immunization<https://www.cdc.gov/respiratory-viruses/prevention/immunizations.html>.
Appointments are available at health services for the evaluation and treatment of any respiratory illness. Call 423-425-2266 to schedule an appointment.
We wish you the best in health!
Jordan Jacobs FNP-C | Infectious Disease Nurse Practitioner
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2023 Annual Staff Performance Reviews
The 2023 annual performance review (January-December cycle) should be completed in the Online Performance Review (OPR)<http://opr.utk.edu/> system for all eligible staff members by March 31. Use of the OPR requires accurate Reporting Relationships in the OrgChart Manager system. If any direct report information is incorrect when you access the OPR, supervisors must log in to OrgChart Manager or use the IRIS Position Change E-Form (ZPPOSITION000) to update the reporting structure appropriately. Please visit the UTC Staff Annual Performance Review<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/performance-management/staff-annual-performance-review> website for additional guidance and resources related to utilizing the OPR. Additional important reminders regarding the review process and UT System Policy HR0219 - Performance Reviews for Regular Staff Employees<https://policy.tennessee.edu/policy/hr0129-performance-reviews-for-regular-staff-employees/> are outlined below.
* Review Period: Staff employees will be evaluated based on the calendar year (January 1 through December 31, 2023). * Performance Review Deadline: Online performance reviews should be submitted through the online platform no later than March 31, 2024. * Self-Reporting of Accomplishments and Goals: Supervisors should ask employees to self-report accomplishments and progress towards goals for the 2023 calendar year using the Staff Performance Report and Development Form<https://www.utc.edu/sites/default/files/2020-05/staffperfdev125.pdf>. Information provided by the employee should be considered when completing the online performance review form. Please note, the OPR will allow employees and supervisors to propose goals for the 2024 review period. * Required Signatures: Upon supervisor submission of the OPR, the form will be routed electronically for next level administrative review and approval, before releasing the OPR for employee review and signature. The employee should not digitally sign the OPR until the annual review meeting has taken place. Once signed by the employee, the completed review will be routed back to the supervisor and next level of administration for final signatures.
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, comprising of past winners and appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by the end of the day on Friday, March 15th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely. If you have any questions, please feel free to contact [log in to unmask] or (423) 425-4221.
Today is the last day to complete the survey and share your thoughts.
The mission, vision, and values of UTC are key to ensuring we establish a strategic direction as a campus community. We would like to get your thoughts on the current vision, mission, and values. We would also like your input on what makes UTC unique and what opportunities lie ahead that we should pursue as a campus community. Please complete the survey below sharing your thoughts and ideas by Monday, March 4. We appreciate your input in advance as we begin this foundational work. We will share common themes once the survey is completed.
Mission, Vision, and Values Survey<https://utk.co1.qualtrics.com/jfe/form/SV_070XElZaf9Gmdzo>
Sent on behalf of Vice Provost Shewanee Howard-Baptiste:
Greetings Campus Community,
On February 28th, Jason Ketelsen, a candidate for the Ombudsperson position at UTC, had his campus interview. The recording of his presentation during the visit is accessible through the link<https://www.youtube.com/watch?v=-cAFDGOiQjY> provided below. You will also find an attachment of his CV for your review. We value your input and would appreciate if you could provide your feedback on Mr. Ketelsen's by using the link below.
Recording of Campus Presentation: https://www.youtube.com/watch?v=-cAFDGOiQjY
If you have questions, please contact: [log in to unmask]<mailto:[log in to unmask]>
Christy Waldrep Assistant to the Provost and Senior Vice Chancellor of Academic Affairs The University of Tennessee at Chattanooga 102 Founders Hall/Dept. 5555 615 McCallie Avenue Chattanooga, TN 37403-2598 Office: (423) 425-4633 Fax: (423) 756-5559
Celeste Friend, CFP®, your locally based ORP and 403b Voya representative, is available by appointment to UTC employees to discuss your State of Tennessee ORP and 403b retirement plan options. Since the State of Tennessee rebid the retirement plans last year, Voya now has very competitive plan fees and highly rated investment options. Research indicates that lower fees can increase a retiree’s assets by tens of thousands of dollars. Any money you save from fees can result in additional assets in YOUR retirement account.
Celeste will be on campus on Monday, March 4, 2024, in Room 429 of the Library from 10:00 am to 4:00 pm. To schedule a private and confidential consultation with a Certified Financial Planner, email Celeste at [log in to unmask]<mailto:[log in to unmask]> or call her at 423-777-1591. She will meet with you either in-person on the 4th or at your convenience via Zoom or telephone to discuss your ORP and 403b accounts and what retirement looks like for you.
Celeste Friend, CFP®
Certified Financial Planner
Voya Financial Advisors, Inc.
8827 Finney Point Drive, Ooltewah, TN 37363
Phone: 423-777-1591
E-mail: [log in to unmask]<mailto:[log in to unmask]>
Investment adviser representative and registered representative of, and securities and investment advisory services offered through, Voya Financial Advisors, Inc. (member SIPC).
Sent on behalf of Vice Chancellor Artanya Wesley and Provost and Senior Vice Chancellor Jerold Hale:
The Read to Achieve Steering Committee is pleased to announce the selection of Waste: One Woman's Fight Against America's Dirty Secret, by Catherine Coleman Flowers, as the Read to Achieve text for 2024-2025.
New Press writes, "Catherine Coleman Flowers, a 2020 MacArthur "genius," grew up in Lowndes County, Alabama, a place that's been called 'Bloody Lowndes' because of its violent, racist history. Once the epicenter of the voting rights struggle, today it's Ground Zero for a new movement that is also Flowers's life's work-a fight to ensure human dignity through a right most Americans take for granted: basic sanitation. Too many people, especially the rural poor, lack an affordable means of disposing cleanly of the waste from their toilets and, as a consequence, live amid filth. Flowers calls this America's dirty secret.
In this 'powerful and moving book' (Booklist), she tells the story of systemic class, racial, and geographic prejudice that foster Third World conditions not just in Alabama, but across America, in Appalachia, Central California, coastal Florida, Alaska, the urban Midwest, and on Native American reservations in the West."
The Read to Achieve Selection Committee felt that Waste would introduce UTC students to conversations in and around environmental justice. The committee felt that this text is rich for program development and has a connection to multiple programs and minors, such as political science and public service, environmental science, civil engineering, and economics, to name a few. Committee members are considering a speaker series with the author and one or more of the figures featured in the book itself. If you have suggestions, please reach out to us!
The Steering Committee held its first meeting on Friday, February 16th. There was robust discussion around the biggest opportunity that lies ahead for UTC. There was also deep recognition that engagement of the campus community is vital to developing a plan that positions us for success. The first formal opportunity for engagement is to help shape our mission, vision, and values.
The mission, vision and values of UTC are key to ensuring we establish a strategic direction as a campus community. We would like to get your thoughts on the current vision, mission, and values. We would also like your input on what makes UTC unique and what opportunities lie ahead that we should pursue as a campus community. To set context, we want to ensure that we operate with common vocabulary around mission, vision, and values. For purposes of this survey:
• Mission is a summary of aims and values. It is a statement of why we exist, what we provide and how we will achieve our goals. • Vision articulates where we are going as an institution. It is aspirational and communicates what we desire to become. • Values are guiding principles that shape the culture, decisions, and behavior of the university.
We ask that you complete the survey below sharing your thoughts and ideas by Monday, March 4, 2024. We appreciate your input in advance as we begin this foundational work. We will share common themes once the survey is completed.
As we engage in the development of the strategic plan, we felt it important to identify co-chairs that would represent three distinct groups (faculty, staff, advancement/community). Dr. Valerie Rutledge, Brandalyn Shropshire and Amy Donahue have agreed to serve in this capacity through this process. They will play key roles in keeping our process on track and ensuring there is a deep level of transparency and engagement from the campus and community. Learn a little more about each of them below.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon Tuesday February 27, 2024. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
[A person and person standing on a cliff Description automatically generated]Understanding your Individual Conflict Dynamics Profile
March 6 2-3:30 pm Online
From the Office of Ombuds UT
Have you felt uncomfortable in conflict? Feel like you want to lash out or avoid the situation altogether? Most people would say yes, and that is absolutely normal. Did you know that not all conflicts lead to destructive outcomes? Instead, many conflicts—when managed well—can lead you and others to growth, innovation, and improvement. Note that space is limited, but there is another offering in May.
This 90-minute workshop is designed to enhance your personal ability to navigate conflict. You will learn about both helpful and unhelpful behaviors in conflict as well specific “hot buttons” that tend to draw out unhelpful behaviors. This online interactive session provides both in-depth information as well as an interactive debriefing of your CDP survey results. Register on the Ombuds Website<https://workshop.utk.edu/workshopinfo.php?workshop=1108>
Registration Closes one week before the workshop date. Starting two weeks before the workshop, registrants will receive an email invitation to take the Conflict Dynamics Profile (CDP) survey <https://www.conflictdynamics.org/about-the-cdp/>for free<https://www.conflictdynamics.org/about-the-cdp/> <https://www.conflictdynamics.org/about-the-cdp/>. Complete this 20-25 minute online survey no later than the Sunday BEFORE the workshop. (You will receive your digital survey profile report & a Zoom link the morning of the session).
[A group of people with speech bubbles Description automatically generated]Navigating Difficult Conversations: Turning Tension into Progress
Thursday, March 7th 3-4pm Online
Training Magazine Network
According to a recent study, 65% of people worry about how the other person will react to having a difficult conversation. It’s common for people to avoid difficult conversations or handle them poorly because they feel unprepared or afraid to address challenging issues. While avoiding difficult conversations may lead to temporary relief, the true underlying issues persist, eventually building into larger problems. Growth happens in effectively addressing challenging issues—both for individuals and organizations. Register HERE<https://www.trainingmagnetwork.com/events/3685?gref=SG_SA1_21524>
Jeff Flowers CRPC®, our Retirement Plan Advisor with Empower Retirement (aka Retire Ready Tennessee), the 401k and 457 provider will be visiting campus on February 22nd, March 7th and 26th and April 10th and 25th for in person retirement planning meetings. Meetings will be held in the UTC Library Room 429. Virtual meetings are also available.
During the meeting with your dedicated RPA, they will:
* Answer your questions during these times of market volatility and see whether any changes in your strategy are appropriate to keep you on track for your future. * Review your savings level and investments and determine whether it might be appropriate to make any changes. * Help you determine a possible retirement age if you’re considering retirement in the near future. * Help you look at all of your income sources to give you a complete picture of your progress towards your future needs.
To schedule an appointment with Jeff, please follow this link<https://urldefense.com/v3/__https:/jeff-flowers.empowermytime.com/__;!!PRtDf9A!sELcgrnvYRRWfYMG8xGNsJL7vZmjHTe5GqKAe24Sg6foNsTpaGGCigywPc6bfQkYJxoj6pzPaQst7UH7W0weuujnYt8kAqo$> to see available times.
Retirement education, planning and counseling services are offered at no charge to all members of the retirement plan. RetireReadyTN Plan advisors are employees of Empower Retirement and are the only representatives authorized to review member specific information. Additionally, RetireReadyTN Plan Advisors are required to work in the best interests of each member, do not sell other financial products and do not receive compensation for any actions.
Let's talk about your financial future. Schedule a meeting today at https://jeff-flowers.empowermytime.com<https://jeff-flowers.empowermytime.com/>
On behalf of the Chancellor's Office and the Ombudsperson Search Committee, we are pleased to announce the first candidate for the Ombudsperson role at UTC will visit campus on Wednesday, February 28, 2024.
We invite the campus community to attend the candidate's public presentation which will be held in the University Center's Raccoon Mountain Room at 10:30 am.
Please see below for further details, which includes a link for viewing the presentation virtually and the feedback form.
Candidate Name: Jason Ketelsen (CV attached) Date: Wednesday, February 28 Time: 10:30 am Location: University Center - Raccoon Mountain Room
This message is to share additional updates since last fall's campuswide email on the University's response to the growth of Artificial Intelligence.
Access to a general-use AI platform that protects data and intellectual property is now available to faculty, students and staff. The platform, "UT Verse," is a resource furnished and shared by the UT System Office of Information Technology. A link to the platform and more information is below:
The UT Verse: Artificial Intelligence and Innovations - University of Tennessee<https://utverse.tennessee.edu/>
Faculty are encouraged to take questions of how to use this technology in their classrooms to the Walker Center for Teaching and Learning, which will offer multiple orientation and training sessions for faculty. As they are developed, the Walker Center will share the schedule for these sessions on its Canvas page <https://utchattanooga.instructure.com/courses/8652> and in the Walker Center Weekly (email that comes out at the beginning of each week).
Students should seek guidance from each of their course instructors on permitted use of Generative Artificial Intelligence (AI). The use and/or inclusion of any materials derived by a Generative AI tool is strictly prohibited unless explicit permission is granted by a course instructor. All coursework must be the student's own original work. Inclusion of proper citations, using the accepted citation style, is required per the UTC Honor Code.
Staff are encouraged to explore this innovative technology to learn more about professional topics or seek guidance related to matters they may be currently facing. It is the perfect time of year for us to be thinking about feedback and professional development. To practice using this platform, log into the UT Verse<https://utverse.tennessee.edu/> with UTCID and copy/paste in these prompts to see how it works:
Last week, we communicated that we would share Steering Committee members. Below, you will find the list of committee members that deans or other senior leaders recommended. Our goal is to develop a plan that is clear, concise, measurable, and representative of what we collectively believe to be critical to the success of our campus community. This committee’s first meeting will take place this Friday (Feb. 16), with future meeting dates to be determined.
In the next couple of weeks, we will release a campus-wide survey to get feedback on our mission, vision and values. We know these are foundational to developing a strategy propelling us into the next decade. We look forward to your engagement in the survey. We will also communicate subcommittee members over the coming weeks. As always, please reach out with any questions!
Bryan Johnson
Name Dept/Area Role John Freeze Academic Affairs Director, Center for Professional Education Matt Matthews Academic Affairs Vice Provost Shewanee Howard-Baptiste Academic Outreach Vice Provost Stacy Lightfoot Access and Engagement Vice Chancellor Susan Eckelmann Access and Engagement/ Honors College Chair, Status on the Commission of Women Brandalyn Shropshire Admissions Assoc Director Engagement Amy Donahue Advancement Assistant Vice Chancellor of Communications & Constituent Relations Melita Rector Budget & Finance Accounting Specialist Angie To CAS Department Head - Art Chris Cunningham CAS I-O Psychology Graduate Program Director Michelle Deardorff CAS Department Head - Political Science & Public Service Jennifer Goodrich CECS Lecturer - Engineering Management Joe Dumas CECS Interim Associate Dean Mina Sartipi Center for Urban Informatics and Progress Director Brooke Epperson CHEPS Associate Director, Undergraduate Program Coordinator - Nursing David Rausch CHEPS Associate Dean Marisa Colston CHEPS Department Head- Health and Human Performance Valerie Rutledge CHEPS Dean Artanya Wesley Enrollment Management Vice Chancellor Stacie Grisham Enrollment Management Interim Vice Chancellor Anthony McClellan Facilities Executive Director Chris Sherbesman Finance & Admin. Associate Vice Chancellor Ethan Carver Graduate School Interim Dean Laure Pou Human Resources Assistant Vice Chancellor John "Trey" Straussberger Office of National Scholarships Honors College Director Sherry Marlow-Ormsby OPEIR Executive Director Katrina Craven RCOB Director of Mar/Com RCOB Rebecca Shortridge RCOB Dept Head Accounting Thomas Lyons RCOB Clarence E. Harris Chair of Excellence in Entrepreneurship, Professor of Marketing and Entrepreneurship Reinhold Mann Research Interim Vice Chancellor Chamyra Teasley Student Government Association Student
The search committee continues to move forward with the Ombuds search. The committee has identified a number of qualified candidates and hopes to invite several for campus interviews this semester. We will communicate campus interview dates and provide opportunities to engage with each candidate. In the interim, the UTK Ombuds services remain available. Please reach out to Shewanee Howard-Baptiste, chair of the search committee, or Bryan Johnson if you have any questions. [log in to unmask]<mailto:[log in to unmask]> or [log in to unmask]<mailto:[log in to unmask]>.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon Tuesday February 13, 2024. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Celeste Friend, CFP®, your locally based ORP and 403b Voya representative, is available by appointment to UTC employees to discuss your State of Tennessee ORP and 403b retirement plan options. Celeste will be on campus on Wednesday, February 14, 2024, in Room 202 of the Library from 10:00 AM - 4:00 PM. To schedule a private and confidential consultation with a Certified Financial Planner, email Celeste at [log in to unmask] or call her at 423.777.1591. She will meet with you either in-person on the 14th or at your convenience via Zoom or telephone to discuss your ORP and 403b accounts and what retirement looks like for you.
Celeste Friend, CFP®
Certified Financial Planner
Voya Financial Advisors, Inc.
8827 Finney Point Drive, Ooltewah, TN 37363
Phone: 423.777.1591
Email: [log in to unmask]
Investment adviser representative and registered representative of, and securities and investment advisory services offered through, Voya Financial Advisors, Inc. (member SIPC).
We are excited to begin the strategic planning process that will set the direction of the campus for the remainder of the decade and build on the strong work already underway. The goal of the process is to build a strategic plan that is clear, concise, measurable and representative of what we collectively believe is critical to the success of the campus. We also hope this plan lays out a BOLD vision that positions UTC to capitalize on the talent possessed within the student, faculty, staff, alumni and broader community.
We will soon communicate steering committee members that were recommended to serve in this capacity by their Deans or other senior leaders. Subcommittees focused on the four focus areas communicated in the State of the University—Creating the Mocs Experience, Leveraging Our Special Place as Chattanooga’s University, Cultivating a Culture of Innovation and Operating with Excellence— will also be identified over the coming weeks. The steering committee, as well as the subcommittees, will be charged with leading strategic goal development, input gathering, etc. Additionally, there will be numerous opportunities for campus-wide feedback via surveys and forums/meetings throughout the process.
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A tentative timeline for plan development is listed below. The goal is to develop a document that we ALL feel propels us towards the best decade in the history of UTC. Please know that this will be a fluid process and dates will be adjusted as we continue to work through the year with a final version of the strategic plan ready to present to the UT Board of Trustees by early 2025.
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, comprising of past winners and appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by the end of the day on Monday, February 12th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely. If you have any questions, please feel free to contact [log in to unmask] or (423) 425-4221 .
Greetings faculty and staff colleagues, I am pleased to inform the campus community that Dr. Ethan Carver has officially been appointed interim dean of the Graduate School. Dr. Carver was the logical choice-and the best choice-to transition into the interim role of the Graduate School after Dr. Joanne Romagni rotated back into a faculty role. We need to continue to move graduate education forward and build on Dr. Romagni's successes, and there is nobody on campus better suited to move into that role than Dr. Carver, who has worked closely with graduate programs and the Graduate School since 2016-first as assistant dean and then as associate dean. While he has an interim title, I have empowered Ethan to engage the Graduate School as though he has the regular appointment. We are at an essential time in the University's trajectory where we need to move graduate education forward. There are specific targets and goals that we're trying to meet related to graduation, year-to-year retention, and enrollment, and Dr. Carver will be playing a pivotal role in reaching those objectives. He has been given the power to do what needs to be done and is well-suited to do it. Ethan has nearly 20 years of faculty and administrative experience at UTC, and his research background includes stints at Oak Ridge National Laboratory, Lawrence Livermore National Laboratory and the Jackson Laboratory. He first came to UTC as an undergraduate, receiving a bachelor's degree in biology in 1991. He later earned a Ph.D. from the University of Tennessee-Oak Ridge Graduate School of Biomedical Sciences. In 2005, he returned to UTC as an assistant professor of biology-and was promoted to associate professor in 2011 and professor in 2017. He has been Lewis and Robert Collins Professorship for Distinguished Teaching in Biological and Environmental Sciences since 2013. Highlights of his time at UTC have included serving on six master's student committees, 28 undergraduate Honors student committees, as chair of the Institutional Animal Care and Use Committee, and in an oversite role for all graduate programs-leading graduate recruitment and marketing efforts. Please join me in congratulating Dr. Carver as he assumes this essential position. Considering his proven leadership qualities and unwavering commitment to academic success, I am confident he will provide the Graduate School with crucial guidance and leadership. Thank you, Jerold L. Hale Provost and Senior Vice Chancellor for Academic Affairs
Do you find receiving workplace feedback a challenging experience? Are you comfortable requesting and holding feedback dialogues? What strategies do you use to advocate for your career goals and needs? If receiving feedback is unpleasant, frustrating, or simply missing in your workplace experiences, you are not alone!
Join us for a 90-minute virtual session where we will discuss the receiver's role in fostering constructive feedback experiences. Register vis link on the workshop calendar HERE<https://workshop.utk.edu/calendar.php?id=22>
[A yellow post-it note with blue text]Creating a More Psychologically Safe Working Environment
Wednesday, February 14th 2:00-3:30 Online
From the Office of Ombuds UT
~ How can you support others in your workplace to improve their own feelings of psychological safety?
~ What can you do to create workplace change that strengthens psychological safety for all?
Note: this session is not only for managers but will be
This session, presented by UT Ombuds, will briefly summarize key concepts of psychological safety* and ask you to share your recent efforts in strengthening psychological safety at work. We will then examine key strategies for creating a more psychologically safe working environment. Topics include: appreciative listening, clarifying shared expectations & purpose; pro-active inquiry; destigmatizing failure; modeling inclusivity; & continuous renewal. Register for this and more workshops HERE <https://workshop.utk.edu/workshopinfo.php?workshop=1248>
[cid:image005.jpg@01DA5413.23F8F140]Dignity: A Key to Constructive Conflict Management
Wednesday, February 21 2-3:30 Online
From the Office of Ombuds UT
What is Dignity and how does it relate to communication & conflict? We all have an inherent value (dignity) that drives our need to matter and belong. Attending to feelings and experiences of dignity is crucial to building relationships of trust and mutual understanding. Violations of dignity are often the root cause of anger, resentment, mistrust, and destructive conflict.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon Tuesday January 30, 2024. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
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Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
The Fiscal Policy team has issued a new fiscal policy, FI0436 -- Sponsorship of External Non-Profit Organizations<https://policy.tennessee.edu/policy/fi0436-sponsorship-of-external-non-profit-organizations/>. The key concepts in the policy are:
* The University may not make financial donations to non-profit organizations (but it may make sponsorship commitments). The difference being that, with a donation, the University would receive nothing in return from the non-profit. See Section 1, sub-section II (A) (1). Whether UT may make a donation is a very common question. * The policy contains a GL code number that departments need to use to classify sponsorships of non-profit organizations. Classifying these expenses properly will help the University when it comes to filing federal tax returns. See Section 4.
Brent Goldberg, CPA, CGFM | Vice Chancellor [utclogo1] Finance & Administration The University of Tennessee at Chattanooga 103 Founders Hall, Dept. 5505 615 McCallie Avenue Chattanooga TN 37403-2598 Office (423) 425-4393 | Cell (423) 298-5971 [log in to unmask]<mailto:[log in to unmask]>
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2023 Annual Staff Performance Reviews Now Available as an E-form!
UTC Human Resources is excited to announce that the annual staff performance review for the 2023 review cycle is available as an e-form in the Online Performance Review (OPR)<http://opr.utk.edu/> system. The OPR is made possible by partnership with the UTK campus to provide an introduction to a more streamlined electronic workflow experience, in preparation for the DASH implementation later this year.
2023 performance reviews are due no later than March 31, 2024, and will only be accepted through the OPR system. The OPR is confirmed to meet accessibility standards, but you may contact the UTC Office of Human Resources if you require access to an alternative format for accessibility purposes.
Use of the OPR requires accurate Reporting Relationships in the OrgChart Manager system. The OPR provides a list of direct reports populated from OrgChart Manager and completed forms route back and forth between the supervisor, next level of administration and the employee before transitioning into IRIS for record. If any direct report information is incorrect when you access the OPR, supervisors must log in to OrgChart Manager or use the IRIS Position Change E-Form (ZPPOSITION000) to update the reporting structure appropriately (instructions below).
o Log in to OrgChart Manager<https://orgchart.utk.edu/>
o Org Chart Manager Help<https://orgchart.utk.edu/OrgchartHelp.pdf>
Additional instructions and information about the new OPR process are available on the UTC Staff Annual Performance Review<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/performance-management/staff-annual-performance-review> webpage.
Important Performance Review Reminders
Below are some important reminders regarding the review process and UT System Policy HR0129 - Performance Reviews for Regular Staff Employees<https://policy.tennessee.edu/policy/hr0129-performance-reviews-for-regular-staff-employees/>:<http://policy.tennessee.edu/hr_policy/hr0129/>
Come have lunch and meet the three candidates for Director of the Innovations in Honors Program in the Honors College! Come, eat, and let us know your thoughts about our three finalists!
All candidate luncheon presentations are from 11:30-12:30 pm in the Guerry Center Reading Room (the “Flag Room”).
Hope to see you there!
Friday, Jan 19th: Baker Lawley, Clinical Associate Professor of Experiential Learning Opportunities, Boise State University
Monday, Jan 22nd: Ashleigh Pipes, Lecturer of Theatre and Speech, UTC
Wednesday, Jan 24: Jordan King, PhD Candidate in Sustainability, Arizona State University
Linda Frost
Linda Frost, Ph.D. Pronouns: she, her, hers Dean of the Honors College The U. of Tennessee at Chattanooga Dept. 1101 615 McCallie Avenue Chattanooga, TN 37403-2598 [log in to unmask]<mailto:[log in to unmask]> Office: (423) 425-5922 Cell: (423) 364-9692 Via Zoom: https://tennessee.zoom.us/j/4252895373 Follow us on social media @UTCHonors [signature_2824014252]
Sent on behalf of Provost Jerold Hale and Dr. Cindy Williamson:
We just received the written notification that our SACSCOC Reaffirmation is official! We want to thank everyone for their support and diligent work during the entire process.
We are responsible for submitting a monitoring report, which many of you have already contributed to, regarding standard 8.2.a (Student outcomes: Education programs). In this report, we have been asked to provide an additional cycle of evidence of our outcomes assessment process. While we already provided two years of cycle information, this additional evidence of continuous improvement is needed to affirm our compliance with this particular standard. This report is due April 1, 2024, but we will be submitting it soon, as we asked academic programs and departments to make changes and submit any necessary information by January 16.
Our next reaffirmation will take place in 2032, with our Fifth-Year Interim Report due in 2027. We will be notified 11 months in advance of the specific due date of the Fifth-Year Interim Report. Additional information will be provided to the campus as we embark on that process.
We appreciate your attention to SACSCOC requirements and your commitment to compliance!
Jerry and Cindy
Jerold Hale, Provost and Senior Vice Chancellor for Academic Affairs Cindy Williamson, Director of Assessment and SACSCOC Liaison
Thank you for taking a few minutes to review these important and encouraging updates regarding the ongoing Total Organizational Health (TOH) initiative here at UTC. Real progress is being made and you can help this momentum to continue in 2024.
First, here's a quick summary of the TOH-related work done in 2023:
* Engaged and worked with staff, faculty, and executive leader task forces to examine existing TOH-related data and develop initial areas of emphasis and strategies to address TOH needs across campus * Introduced campus to the TOH initiative and its core factors through overview and discussion meetings with multiple groups, including: all campus-level leaders, full faculty and faculty senate, most (90%+) department heads, all college deans, five academic departments, more than half of campus' division-level manager/supervisors, and multiple existing employee wellness and advocacy committees. * Formalized and solidified our TOH initiative as a model approach to responding to UT system-level surveys and priorities addressing employee engagement throughout our system. * Developed and presented a courageous leadership retreat for campus-level leadership, building on the principles of Brené Brown's Dare to LeadTM work * I am pleased to report that there will soon be a campus website dedicated to this TOH initiative. This new website will provide updates regarding this initiative and provide a space for sharing TOH-related resources and data with our campus community.
Second, thank you for your patience as we worked to analyze, organize, and summarize the data gathered this past semester from the annual McLean Engagement survey (for staff) and the Total Organizational Health (TOH) progress check evaluation (for all employees). We had access to the data from both of these surveys in November and have worked since then to process the large amount of information from each survey that is linked to our ongoing efforts to build and sustain a culture and work environment here at UTC in which all employees can engage and thrive. Here are some key highlights from these recent surveys:
Bi-Weekly Time Entry and Approval Deadline is WEDNESDAY-JANUARY 17 at 12:00PM
Despite the inclement weather closure, the bi-weekly payroll deadline will remain the same with all time entry required to be approved no later than 12:00pm on January 17, 2024. Payroll approvers will need to access IRIS and approve bi-weekly time after it has been entered and released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
Non-exempt/bi-weekly employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent. As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Sent on behalf of Provost Jerold Hale: Greetings UTC faculty and staff, I am excited to announce to the campus community that UC Foundation Associate Professor Liz Hathaway and Theresa Blackman, assistant director of pre-health student services and an advisor in the College of Arts and Sciences-have been selected to the 2023-2024 All-Southern Conference Faculty and Staff Team. Hathaway and Blackman joined representatives selected from each of the 10 member schools on the all-conference team. All recipients share the characteristics of demonstrated service to their institution through vital contributions to service, campus life, teaching and research. Hathaway and Blackman will receive an engraved plaque presented by Southern Conference Commissioner Michael Cross at the Mocs men's basketball game on Feb. 28 at McKenzie Arena. Hathaway is a professor in the Department of Health and Human Performance and, for the last two years, has served as a faculty in residence at West Campus Housing-a residence hall with 600 first-year students. Passionate about providing mentorship opportunities, she invites students to connect with her weekly through a morning walk, dinner at the campus dining hall and open "pop by" office hours. She also serves the College of Health, Education and Professional Studies residential college as the Healthy Eating and Active Living Through HHP (HEALTH) Residential Learning Community coordinator. She has more than 30 published articles and 40 presentations and includes current and former students in her research. In addition, she is an associate editor for the American College of Sports Medicine's Health & Fitness Journal. Hathaway earned bachelor's degrees in both economics and sports studies from the University of Georgia, a master's degree in public health from Georgia Southern University, and a master's in kinesiology from Georgia College. She returned to the University of Georgia for her doctoral degree in kinesiology before arriving at UTC in 2016. Blackman first came to UTC in 2017. Since adding pre-health advising to her repertoire in 2019, her leadership has resulted in a 25% increase in professional health care program acceptance. Highlights of her time at UTC have included creating the MEDIC residential learning community in partnership with the Department of Chemistry; collaborating on the creation of a multidisciplinary MCAT prep course slated to debut in spring 2024 with the support of faculty members across multiple disciplines in the College of Arts and Sciences; and establishing partnerships with UT Health Science Center and Erlanger Hospital. Blackman is a two-time graduate of Lee University in Cleveland, Tennessee, earning a bachelor's degree in European history and a master's degree in college student development. Please join me in congratulating Liz and Theresa on this fantastic accomplishment. Thank you, Jerold L. Hale Provost and Senior Vice Chancellor for Academic Affairs
I am reaching out with information about next summer's orientation dates for students entering Fall 2024. The freshman orientation experience is moving to a 1-day session with no overnight component. This is a significant change in how we have traditionally hosted orientation for freshmen. This decision was made based on student orientation surveys, national orientation trends and upcoming space and logistic changes on our campus. I want to ensure our campus that we will continue to offer a robust and comprehensive orientation experience that will properly onboard all of our new students to UTC.
We are developing a pre-orientation component that will include online modules to acquaint our new students on UTC's resources and services. We anticipate that the pre-orientation modules will be available at the beginning of May and our students will be required to complete the modules before they attend their orientation session. Parents and guests will have the option to view the modules as well. We will use our in-person and day of sessions to provide more in-depth information to students and guests. We feel confident that our new students, parents and supporters are going to get the same essential content that they always have but in a more dynamic and timely method! Registration for Fall 2024 orientation will open on January 20th and students can register through our website: www.utc.edu/orientation.
Over the coming weeks and months I will be in touch to schedule info meetings with offices and departments that are involved with orientation and the new pre-orientation modules.
With the return from the holidays, the United States is seeing a general increase in viral illness, especially Flu and COVID-19. There has been a greater than 6% increase in general respiratory viruses, with a greater than 17% increase in Flu. These trends<https://www.cdc.gov/flu/weekly/index.htm> are expected to continue to increase.
Here are a few things to note as we enter into this respiratory disease season!
1. There is still time to get your flu vaccine and COVID-19 booster. Vaccines are offered at most local pharmacies. Use this vaccine finder<https://www.googleadservices.com/pagead/aclk?sa=L&ai=DChcSEwjO98aMhJKDAxWNWQ8CHfAXD0oYABAAGgJ0Yg&ase=2&gclid=Cj0KCQiAj_CrBhD-ARIsAIiMxT_RC7_A2ex2wU5yYcZOjnrxGw22cyL1dCvoEfVV4KtQ3SPP1KWRZzUaAjMiEALw_wcB&ei=lpV8ZeflNrvliLMP_eewsA8&ohost=www.google.com&cid=CAESVuD2OBJKnIbujZTyKNcsFUeZWwYToy8B_0fDkZDJrTxNrkQAfA5VyG4O36KMC3qQ3y5QuB98YoxA6ortkXvfFUy36udCcZT2tUSVnNlcUWEnd8BEJrSM&sig=AOD64_2zRtVHLJdqPHX0Pls2KoBKBXocvw&q&sqi=2&nis=4&adurl&ved=2ahUKEwjniLeMhJKDAxW7MmIAHf0zDPYQ0Qx6BAgLEAE> to find one convenient for you.
2. If you feel ill, stay home. If you are unable to stay home wear a mask around others while you are sick.
3. University Health Services is available by appointment for the evaluation and treatment of your illness. Call 423-425-2266 for an appointment Monday through Friday, 8 am - 5 pm. More information on the services offered can be found on our website<https://www.utc.edu/enrollment-management-and-student-affairs/university-health-services> as well as information on when to seek care for your Upper Respiratory Symptoms<https://www.utc.edu/enrollment-management-and-student-affairs/university-health-services/Upper-Respiratory-Infections>.
4. If you have documentation from a healthcare provider that you should stay home, submit this to the Office of Student Outreach and Support (SOS) here<https://cm.maxient.com/reportingform.php?UTChattanooga&layout_id=68)> and make sure it includes a date when you can return to school. This must come from a healthcare provider for an academic absence notification to be sent to your professors.
Wishing you the best in health, University Health Services
[cid:be5311af-8500-4f8f-8582-36d1805a955e]
Jordan Jacobs FNP-C | Infectious Disease Nurse Practitioner
Ombuds is proud to offer a 2024 spring event schedule of communication & conflict management professional development opportunities! View the Ombuds Events Google calendar.<https://calendar.google.com/calendar/embed?src=c_df526fe8684604bdb46599f9296d4f1983ec5cdcd654f74090bc9070011e7dff%40group.calendar.google.com&ctz=America%2FNew_York>
Registration is now open for all these January 2024 events. Space is limited.
Date
Time
Workshop Title & Registration Link (descriptions linked and also listed below)
Location
10-Jan
2:00-3:30 pm
Working together on Psychological Safety: Discussions on Belonging<https://workshop.utk.edu/workshopinfo.php?workshop=1184>
Virtual-Zoom
11-Jan
11:30 am-12:15 pm
Getting Unstuck: Intro to Ombuds Services<https://workshop.utk.edu/workshopinfo.php?workshop=1118>
Virtual-Zoom
11-Jan
12:00-1:30 pm
Receiving Feedback: Crafting a Constructive Response - Register via K@TE<https://kate.tennessee.edu>
Virtual-Zoom
23-Jan
10:00-11:30 am
New Leader Advantage - The Empowered Workplace: Clearly Communicating Expectations. Register via K@TE<https://kate.tennessee.edu> (New Leaders Academy)
Getting Unstuck: Intro to Ombuds Services<https://workshop.utk.edu/workshopinfo.php?workshop=1118>
Virtual-Zoom
PLEASE NOTE: For the sessions with registration in K@TE, you will need to search the titles, the above do not contain direct links to the courses.
Also remember, you can request ANY Ombuds workshop or session to be offered specifically for your group or unit at your preferred time & location!
Questions? Contact [log in to unmask]<mailto:[log in to unmask]>.
Working together on Psychological Safety: Discussions on Belonging Have you ever felt afraid to speak up or share your ideas for fear of repercussions or causing conflict? Do you feel uncomfortable expressing or being yourself in the workplace? Are you concerned about staff or peers who have expressed similar concerns? You are not alone!
In this virtual session, you will discuss the importance of psychological safety in open and honest workplace communication, take steps to self-assess your own psych safety needs, and learn strategies to engage in respectful dialogue with peers about increasing psych safety in the workplace. Topics include: workplace culture, belonging, interpersonal risk-taking, compassionate dialogue, and the effects of increased psychological safety on workplace effectiveness and innovation. This interactive workshop includes self-reflection, breakout discussion, and action planning activities.
Celeste Friend, CFP®, your locally based ORP and 403b Voya representative, will be on campus this Thursday, January 11th from 10:00 – 4:00 in the UTC Library Room 202 for UTC employees to discuss your State of Tennessee retirement plan options. Since the State of Tennessee rebid the ORP and 403b plans last year, Voya now has very competitive plan fees and highly rated investment options. Research indicates that higher account and investment fees can negatively impact a retiree’s assets by tens of thousands of dollars over time. Any money you save from smaller fees with Voya can result in additional assets in YOUR retirement account.
To schedule a private and confidential consultation with a Certified Financial Planner, email Celeste at [log in to unmask]<mailto:[log in to unmask]> or call her at 423-777-1591. She will meet with you at your convenience either in-person on January 11 or via Zoom or telephone at your convenience to discuss your ORP and 403b accounts and what retirement looks like for you.
Important information is provided below regarding access to W-2s (Employee Wage and Tax Statements) for current and former University employees, and completing/updating W-4s (Employee Withholding Certificates) for current and new University employees.
Employee Wage and Tax Statements (W-2s)
W-2 statements will be available to current University employees no later than Wednesday, January 31, 2024.
* Employees may access their W-2 statements online by following the instructions outlined below: * Log in to My IRIS Web Portal<https://irisweb.tennessee.edu/> using your NetID and Password * Choose Employee Self-Service * Select Benefits and Payment * Click the W-2 Statement option * The 2023 W-2 statement should auto populate for you, but you may also select previous years utilizing the Date Selection: W-2 Year navigation options. Password/Login Help: If you have trouble logging in to the My IRIS Web Portal<https://irisweb.tennessee.edu/> because your password has expired, please contact the IT helpdesk at x4000 for assistance with resetting your password for these purposes.
* If a current University employee has not opted to discontinue receipt of paper W-2s, a hard copy will be mailed to their home/U.S. Postal Service address as recorded in the IRIS Payroll System. If the address on file in the IRIS Payroll System is incorrect and the W-2 is returned as undeliverable mail to the University of Tennessee, an electronic copy or corrected W-2 can be requested by emailing [log in to unmask]<mailto:[log in to unmask]> for assistance from the UT System Payroll, Benefits & Retirement Office. Please include your full name, last 5 digits of your social security number, and date of birth in e-mails requesting copies of your W-2 to assist with identity confirmation. UTC Human Resources does not have access to employee W-2 documents. All requests for copies must be made by following the instructions outlined above. Current University employees may update their address on file in the IRIS Payroll System by submitting an updated Personnel Data Form<https://www.utc.edu/sites/default/files/2022-01/PersonalDataForm_1.pdf> to Human Resources. * Current University employees may opt out of receiving paper W-2s for future calendar years by following the instructions outlined below:
Spring semester dates for Lunch with the Chancellor have been set. The lunches have been very popular and have had waiting lists, I am asking that if you had an opportunity to attend one of the lunches last semester that you allow your colleagues the chance to attend this semester. If you are on the waitlist, I will be contacting you the week of the lunch if spaces need to be filled or if all spaces are confirmed.
Faculty Dates January 17, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_0Mo0cVqHVXCvktU> February 13, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_7PdjvMTneAuiVDM> March 20, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_5C2wUtkfFJp83Vc> April 3, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_ahqL67zNvfB55jw>
Staff Dates January 31, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_9AECTB4X3r2oJGS> February 27, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_3IPCEoEeOPTtBtk> March 25, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_9XfxYwjl8I48FIa> April 16, 2024 Sign up<https://utk.co1.qualtrics.com/jfe/form/SV_5C71aAC6Q4TOlj8>
If you have any questions, please feel to reach out.
Thank you,
Kristi Schneider Assistant to the Executive Vice Chancellor Office of the Chancellor University of Tennessee at Chattanooga 615 McCallie Avenue 101B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 P: 423-425-5530 [log in to unmask]<mailto:[log in to unmask]>
Below is a list of upcoming important dates and deadlines pertaining to registration. Please note, the deadlines below include dates for Part of Term 1 and Full Term:
Wednesday, January 10
Part of Term 1: Last day to register for classes including to add a section or change sections
Thursday, January 11
Part of Term 1: Last day to drop a class before a grade of W (withdrawal) is recorded
Friday, January 12
Full Term: Last day to change any registrations from credit to audit or from audit to credit. You must contact the Mocs One Center by 5:00 p.m.
Sunday, January 14 Full Term: Last day to register for courses including to add a section or change sections (Currently enrolled graduate students and seniors may add additional courses through the 2nd Week Late Add Request<https://dynamicforms.ngwebsolutions.com/casAuthentication.ashx?InstID=f4e0faab-441e-4fc2-b57d-8ef9906f695d&targetUrl=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f7d437d08-1fce-43de-b884-ee3dadb50b6c>).
Friday, January 19 5:00 p.m.
Full Term: Last day for currently enrolled graduate students, seniors, and anyone adding contract courses to finalize registration. Registration form(s) for Individual Studies Contracts<https://www.utc.edu/enrollment-management-and-student-affairs/registrar/individual-studies-contracts> or 2nd Week Late Add Request<https://dynamicforms.ngwebsolutions.com/casAuthentication.ashx?InstID=f4e0faab-441e-4fc2-b57d-8ef9906f695d&targetUrl=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f7d437d08-1fce-43de-b884-ee3dadb50b6c> approved by the instructor must be submitted before 5:00 p.m. If any overrides are required, they must be entered by the department before the registration can be processed.
Sunday, January 21
Full Term: Last day to drop a class before a grade of W (withdrawal) is recorded (one or more courses)
Tuesday, February 6
Part of Term 1: Last day for official withdrawal on a course-by-course basis with a grade of W (one or more courses)
Monday, February 26
Part of Term 1: Last day to withdraw from all Part of Term 1 courses through the Late Semester Withdrawal form (all Full Term courses will need to be dropped within the registration portal).
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 5 p.m. Tuesday January 2, 2024. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, comprising of past winners and appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by Friday, January 12th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely.
University Health Services (UHS) is offering FREE COVID-19 antigen testing to all faculty, staff, and students while testing supplies last.
When: Walk in between 9:00 AM and 3: 00 PM from December 18 - December 21
Important Note: If you currently have symptoms of COVID-19, please call UHS at 423-425-2266 to schedule an appointment.
Where: At UHS in Maclellan Gymnasium across from the Mocs One entrance to the University Center (UC). Testing takes 15 minutes, and results will be given to you before you leave.
Click here<https://www.cdc.gov/coronavirus/2019-nCoV/index.html> for more information on COVID-19 symptoms, isolation, and exposure.
[cid:1e6b24d6-c2f2-4c5b-84a3-6262c664ad8b]
The University of Tennessee at Chattanooga University Health Services 615 McCallie Avenue, Room 205 Chattanooga, TN 37403 Fax: 423-425-2305 Office: 423-425-2276
University Health Services (UHS) is offering FREE COVID-19 antigen testing to all faculty, staff, and students while testing supplies last.
When: Walk in between 9:00 AM and 3: 00 PM from December 18 - December 21
Important Note: If you currently have symptoms of COVID-19, please call UHS at 423-425-2266 to schedule an appointment.
Where: At UHS in Maclellan Gymnasium across from the Mocs One entrance to the University Center (UC). Testing takes 15 minutes, and results will be given to you before you leave.
Click here<https://www.cdc.gov/coronavirus/2019-nCoV/index.html> for more information on COVID-19 symptoms, isolation, and exposure.
[cid:f7480a9d-49f0-4a14-b140-1bf5332fc132]
The University of Tennessee at Chattanooga University Health Services 615 McCallie Avenue, Room 205 Chattanooga, TN 37403 Fax: 423-425-2305 Office: 423-425-2276
IMPORTANT CHANGE IN BI-WEEKLY AND MONTHLY PAYROLL DEADLINE: FRIDAY, DECEMBER 15, 2023
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for both the bi-weekly pay period ending 12/17/2023 and the December monthly payroll. Please note that bi-weekly and monthly payroll must be entered and fully approved no later than 5:00 pm on Friday, December 15, 2023. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
IMPORTANT CHANGE IN BI-WEEKLY AND MONTHLY PAYROLL DEADLINE: FRIDAY, DECEMBER 15, 2023
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for both the bi-weekly pay period ending 12/17/2023 and the December monthly payroll. Please note that bi-weekly and monthly payroll must be entered and fully approved no later than 5:00 pm on Friday, December 15, 2023. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
Dr. Joanne Romagni, University of Tennessee at Chattanooga Vice Chancellor for Research and dean of the Graduate School, has decided to leave that position and return to the faculty as a professor in the Department of Biology, Geology and Environmental Science. This change will be effective Jan. 1, 2024, and Deputy Vice Chancellor Reinhold Mann will serve as UTC Vice Chancellor for Research for a period of two years starting Jan. 1.
Dr. Romagni and I have been talking about this for some time. She has shared with me that family needs requiring her support make this change necessary and I support her decision.
Since Dr. Romagni joined UTC in 2015 as the University's first vice chancellor for research, sponsored project award dollars have increased 76%, research and development expenditures have increased 105%, UTC has established a presence in the Edney Building in downtown Chattanooga's Innovation District and launched the UTC Research Institute on campus. Expanded opportunities over the same time period for undergraduate research, such as through the annual spring ReSEARCH Dialogues event, have enriched our students' academic experience and better prepared those entering graduate school.
Dr. Romagni has been supported by a hardworking, dedicated team whose contributions and commitment to the University's research and graduate school endeavors have been pivotal in our continued progress. I am grateful to both this team and Dr. Romagni for their efforts to grow the UTC research portfolio, community engagement and undergraduate research opportunities. Our 2021-2025 strategic plan<https://www.utc.edu/chancellor/strategic-plan> calls for expanding research capacity and we are well-positioned for the key role research will increasingly have in UTC's strategic direction.
IMPORTANT CHANGE IN BI-WEEKLY AND MONTHLY PAYROLL DEADLINE: FRIDAY, DECEMBER 15, 2023
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for both the bi-weekly pay period ending 12/17/2023 and the December monthly payroll. Please note that bi-weekly and monthly payroll must be entered and fully approved no later than 5:00 pm on Friday, December 15, 2023. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
IMPORTANT CHANGE IN BI-WEEKLY AND MONTHLY PAYROLL DEADLINE: FRIDAY, DECEMBER 15, 2023
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for both the bi-weekly pay period ending 12/17/2023 and the December monthly payroll. Please note that bi-weekly and monthly payroll must be entered and fully approved no later than 5:00pm on Friday, December 15, 2023. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
Below are upcoming important dates as we continue to prepare for the spring semester.
December 14, 5:00 p.m. Official deadline to pay Spring 2024 fees. Registration offline for fee processing. December 18, 2:00 p.m. Spring 2024 registration and waitlist notifications will resume. Students given 24 hours to register. December 20, 9:00 a.m. Students on a waitlist will be dropped from the waitlist and notified by email. The waitlist option will no longer be available to students and departments can issue closed class overrides.
Rebecca R. Dragoo Associate Registrar Office of the University Registrar University of Tennessee at Chattanooga 125 University Center, Mail code 5155 www.utc.edu/registrar
The Department of Health and Human Performance is searching for a Financial Associate (Financial Associate 2 - MR05) to join their team.
The Financial Associate works with all aspects of the budget, including contracts and grants for the department, and each of the 6 academic programs. The position closely collaborates with the College of Health, Education and Professional Studies (CHEPS) staff on financial matters through departmental purchasing, grants, contracts, etc., and regularly interacts external to the HHP department and external to UTC.
This internal posting is open to current term and regular UT employees.? Please visit the Staff Job Openings<https://www.utc.edu/finance-and-administration/human-resources/work-utc/staff-job-openings> page and click on "Apply - Current UT Employees" to view the full job description and apply.
For questions regarding the application process, please contact Rachel Riehle<mailto:[log in to unmask]> in the Office of Human Resources.
IMPORTANT CHANGE IN BI-WEEKLY AND MONTHLY PAYROLL DEADLINE: FRIDAY, DECEMBER 15, 2023
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for both the bi-weekly pay period ending 12/17/2023 and the December monthly payroll. Please note that bi-weekly and monthly payroll must be entered and fully approved no later than 5:00pm on Friday, December 15, 2023. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
Facilities will be doing a repair on the high temperature hot water system on Cardiac Hill.
We will begin digging on the west side of the sidewalk to make repairs to the HTHW piping beginning on Monday December 11th.
This work should not impede any pedestrian traffic or block any ADA access.
At the time we do not have an estimated completion date, as this might continue into the winter. We will not be digging after Thursday due to commencement.
If you have questions, please contact Facilities Planning and Management at ext. 2254
Michal W. Wells Michal Wells, MSgt, USAF (Ret) Facilities Work Control Manager Facilities Planning and Management, Dept.3553 Administration Building Room 228-L University of Tennessee at Chattanooga Phone: (423) 425-4075 [cid:image001.png@01DA2927.F5C87770] [cid:image002.png@01DA2927.F5C87770]
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Understanding how to comply with and report violations of laws, policies and related procedures is critical in protecting our faculty, staff and those we serve as a demonstration of our University Values<https://www.utc.edu/about> of Pursuing Excellence and living with Integrity and Civility. Our commitment to upholding these standards shapes the experiences of those around us and our ability to Build Community, Make Connections and Develop Careers.
Our annual Campus Compliance Training Curriculum<https://www.utc.edu/finance-and-administration/human-resources/campus-compliance-training-curriculum> launched September 14 with recurring e-mail communications distributed to notify employees of required compliance training assignments. The curriculum is comprised of Six Core Compliance Programs with one annual participation window to streamline training requirements for our campus employees.
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The online curriculum will be open for completion in the K@TE learning management system until December 31 and we need you to help us achieve 100% completion for our campus by the December 31 deadline! Please refer to the e-mail you received or visit our Campus Compliance Training <https://www.utc.edu/finance-and-administration/human-resources/campus-compliance-training-curriculum> website for instructions for accessing and completing your assigned training.
Thank you to our compliance leaders! The following departments will receive vouchers to our campus Starbucks store for achieving 100% completion by December 1:
* Center for Women and Gender Equity * Military Science / ROTC * Multicultural Affairs * New Student and Family Programs * Office of Human Resources * Office of Planning, Evaluation and Institutional Research * Office of the Registrar * Veteran Student Services
Questions? Please refer all questions related to employee assignments for compliance programs to the Campus Compliance Lead identified as a Point of Contact on the Compliance Training Curriculum<https://www.utc.edu/finance-and-administration/human-resources/campus-compliance-training-curriculum> website.
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Greetings,
The University's GE0002 - Conflicts of Interest & Commitment<https://policy.tennessee.edu/policy/ge0002-conflicts-of-interest-commitment/> policy requires employees to file a disclosure of outside interests and activities to help the University identify and manage conflicts between an employee's outside interests and his or her University responsibilities.
The comprehensive outside interest disclosure (OID) form collects information regarding employee's outside activities, interests, commitments, compensation, and foreign relationships. Collecting this data enables the University to enhance our assistance to individuals and more efficiently address federal reporting requirements.
Who is required to submit an OID form?
* All regular (benefits-eligible) faculty and staff * All temporary adjunct faculty and staff * All Graduate Teaching Assistant (GTA), Graduate Research Assistant (GRA) and Graduate Assistant position holders
Exclusions to the OID form requirement exist only for seasonal employees, event staff, undergraduate students, and students enrolled in graduate school holding student worker (non-GA) positions.
When are employees required to complete an OID form? All employees outlined above as being covered by this policy must complete an OID form according to the schedules below, even if no activities exist to be disclosed.
* New University employees and current University employees in a new University position must complete the form and disclose outside activities within 30 days of their effective employment date.
* University employees and researchers must complete the form and disclose outside activities annually by December 31, and then again, prior to engaging in a new outside activity (but no later than 30 days after engagement).
* Researchers must complete the form and disclose outside activities prior to commencing a sponsored project.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon Tuesday December 5, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
[A chalkboard with text on it Description automatically generated]Making the Holidays Happier
December 7th 3-4:00 pm Online
"Making the Holidays Happier" helps employees identify some of the factors that contribute to holiday stress. We are offering this again as a resource for those unable to make it for the November offering. This will be a different presenter, so if you liked the first one, feel free to join us again! This session explores a variety of ways to create the kind of holiday celebration that meets individual needs. Attendees will be able to make better choices for the holidays while lowering stress levels, improving family relationships and having more fun.
This session aims to educate on the basics behind the science and benefits of happiness. We are offering this again as a resource for those unable to make it for the November offering. This will be a different presenter, so if you liked the first one, feel free to join us again! Measuring happiness, the psychology and symptoms of happiness, and strategies to choose happiness are all covered. This course encourages introspection into your own perceptions and feelings of happiness to help determine how you can encourage and embrace happiness in your life. The focus in this session will specifically in relation to the holiday season.
A Guide to Workplace Professionalism<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d662f69fb-9956-4eb0-81a2-ca6dc7d8f290> - 1 hour course
How to Build Better Relationships with Your Manager and Coworkers<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dfa95d22d-01d5-474d-aba0-27b4040d4dbb> - 1 hour course
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Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
Dear Campus Community,
As we strive to operate with excellence, I am writing to announce changes focused on enhancing public safety on campus. Effective November 20, 2023, UTC Emergency Services was reorganized as UTC Public Safety. This reorganization was necessary to achieve the following goals:
* Modernize our strategy for mitigating public safety risks * Streamline protocols and processes * Reduce administrative costs * Increase operational capacity
Chief Ratchford will retire after 42 years of service to UTC. We have asked him to serve as a special advisor until February 15, 2024. As part of the reorganization, the positions of Assistant Vice Chancellor for Emergency Services, Police Chief, and Police Captain were eliminated as of November 20, 2023.
The Assistant Vice Chancellor, Police Chief, and Police Captain positions are being combined into one new position - Associate Vice Chancellor for Public Safety/Police Chief. We will soon begin a national search for this position.
This reorganization allows us to use administrative cost savings to expand operational capacity within the division of Public Safety as follows:
* New position responsible for safety in academic affairs, especially laboratory safety * New police officer position * New security officer position * Additional operating needs to be determined by new Police Chief
UTC Public Safety includes the following functions:
* UTC Police * Clery Compliance/Records Management * Emergency Management * Environmental Health & Safety * Physical Security
Lieutenant Matt Holzmacher has been named Interim Police Chief and Bob Jackson continues to have responsibility for emergency management, environmental health, and safety.
The Office of Multicultural Affairs seeks the submission of engaging and collaborative programs for UTC Black History Month 2024. Follow the link, to apply HERE<https://mocsyncorgs.utc.edu/submitter/form/start/615542>. The proposals should provide the UTC community with knowledge, resources, and experiences that can apply to their everyday lives. We strongly encourage these events to be educational as well as engaging, interactive and creative. We encourage programs that foster collaboration with two or more faculty, staff, or university departments in planning the event. This year the Office of Multicultural Affairs has selected the theme of "African Americans and the Arts". There will be emphasis on the transformative experiences created by African Americans - past, present, and future pertaining to the artistic expression. This month will showcase the intellectual and collective impact of African Americans in music, dance, art, fashion, literature, theater, film, storytelling, spoken word, poetry, song, entertainment, innovation, arts education, and more.
Topics for program proposals could range from, but are not limited to the following:
* Empowering and Encouraging African American through art * Black Health & Wellness through artistic expression * Influence of African Americans on the arts in popular culture * Role of social media in promoting the African American artistry * Current thought leaders, creatives, cultural figures, and social media influencers in the arts * Current events & contributions that emphasize the importance/contributions of African American Art * Wild Card- This area can focus on the contributions of African American Artists/Art through various avenues (e.g. music, arts, dance, science, education, finance, medicine, entrepreneurship, technology, etc.)
Those who are submitting program proposals are responsible for the planning and implementation of the program (e.g. reserving facilities, ordering refreshments, and marketing.) The Office of Multicultural Affairs will award $250 to programs that exhibit the most promise for engaging participants and strong collaboration..
Greetings, Spring 2024 is around the corner!!! If you are an eligible employee who is registered or plan to register for the Spring 2024 semester and have not completed your employee fee waiver form, please submit your form to Human Resources for processing. The fee payment deadline for Spring is Thursday, December 14, 2023. Cancellation is an automatic process, and you must submit the required documents each semester to take advantage of your fee waiver benefit. If your eligible dependent or spouse is registered for classes and have a balance after processing their discount, the remaining balance must be paid to the Bursar's Office by Thursday, December 14, 2023. The Tuition Installment Payment Plan (TIPP) is also available. If you have questions or need assistance, contact the Bursar's Office directly at 423.425.4781. Janice Cosey Bursar "Do your little bit of good where you are; it's those little bits of good put together that overwhelms the world." Desmond Tutu [utclogo1] The University of Tennessee at Chattanooga Office of the Bursar 615 McCallie Avenue, Department 6005 Chattanooga, TN 37403-2598 274 University Center (423) 425-4474 | utc.edu/bursar<https://utc.edu/bursar>
CONFIDENTIALITY NOTICE: This email, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited.
This is a quick note of thanks to all staff and faculty who responded to the recent Total Organizational Health (TOH) progress check evaluation for our campus. More than 600 employees responded to this internal survey, with a nearly even split between faculty and staff. The data you provided have already been cleaned and prepared for the analyses that will happen over the next several weeks. Due to the timing of upcoming breaks, the plan is to report back to campus with a Total Organizational Health update in early January.
[A blue background with white text Description automatically generated] REQUIRED PROCEDURES FOR EMPLOYEE TERMINATIONS In accordance with UT System Policy HR0160-Termination of Employment<https://policy.tennessee.edu/policy/hr0160-termination-of-employment/>, "Termination from the University of Tennessee shall be officially documented in such a manner as to establish a clear record of action, both as a service to the terminating employee and to the university."
1. Timely Notice of Terminations in IRIS (All Employees)
Submission of Form ZPTERM000 - Termination Request in IRIS is required for all employees separating from the University without continued employment in another campus work unit. This includes all regular or temporary faculty and staff, as well as student employees.
* Involuntary terminations must be fully processed in IRIS with Banner access discontinued ON OR BEFORE the employee's last date paid/worked. This requires all IRIS e-termination workflows are fully processed ON OR BEFORE the employee's last date paid/worked. It is recommended that department heads, or their designee, initiate the IRIS e-termination form no less than 5 business days prior to the employee's last date paid/worked to ensure compliance. * Voluntary terminations must be finalized in IRIS with banner access discontinued NO LATER THAN 3 business days following the employees last date paid/worked. This requires all IRIS e-termination workflows are fully processed NO LATER THAN 3 business days following the employee's last date paid/worked. It is recommended that department heads, or their designee, initiate the IRIS e-termination form no less than 5 business days prior to the employee's last date paid/worked to ensure compliance. The campus department of the separating employee is responsible for ensuring compliance with the termination deadlines outlined above by submitting IRIS e-termination forms in a timely manner and monitoring workflow progress via ZWF_HISTORY - Workflow History by Object.
IMPORTANT CHANGE IN BI-WEEKLY PAYROLL DEADLINE: MONDAY, November 20, 2023 5:00PM
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 5 p.m., Monday November 20, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
As you may recall, the University hosted two campuswide open forums in September to gather your thoughts and ideas on Artificial Intelligence and how UTC can prepare to meet the opportunities and challenges it will bring.
I am honored to be the connector for the great work already happening at UTC around this sometimes-disruptive innovation. Your feedback led to some initial areas of focus that will lay the foundation for UTC to take advantage of what AI can offer, preparing our students for the workplace and best serving the University's mission.
First, to make information readily available, we are developing a dedicated website to compile and share developments on the AI initiatives at UTC. Initially, this information will include news and stories of how members of the campus community are exploring the use of AI; along with dates for upcoming campus and community events to increase awareness.
Meanwhile, we are also in the process of providing access to a general-use AI platform that protects data and intellectual property. The platform will be available to students, faculty and staff. There will be more communication on this as the rollout progresses.
Also in development is a process for submitting proposals for innovation funding ideas-ideas that may be centered on AI or propose a completely different technology or approach. More information will be coming on that process very soon from Chancellor Angle.
An academic led committee will be built over time to evaluate AI-based opportunities for the classroom, further curriculum development and potential for funding allocations.
Clearly, this initiative is of both an unprecedented nature and scope, involving a wide range of stakeholders, partners and media outlets. Helping our diverse communities understand these complex concepts towards the goal of awareness and adoption will be daunting. I am excited to announce that Gina Stafford, currently Associate Vice Chancellor for UTC Communications and Marketing, is joining me to lead the communication and engagement strategy for this and other strategic initiatives. You will see her connected to many exciting ventures soon.
IMPORTANT CHANGE IN BI-WEEKLY PAYROLL DEADLINE: MONDAY, November 20, 2023 5:00PM
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 5 p.m., Monday November 20, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
A quick reminder that Coffee with the Chancellor will be held tomorrow, November 15th, from 8:15-9:30 am in the 4th Floor Commons Area in the ECS Building. Parking available in Lot 15.
See you tomorrow,
Tonya
Tonya Love Director of University Events Office of the Chancellor The University of Tennessee at Chattanooga 104A Founders Hall<http://www.google.com/maps/dir/35.1123243,-85.2825928/Founders+Hall,+615+McCallie+Ave,+Chattanooga,[log in to unmask],-85.334012,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e71c9411a0b:0x358c74cc1e39b62b!2m2!1d-85.300332!2d35.0460382> 615 McCallie Avenue, Dept. 5605<http://www.google.com/maps/dir/35.1123243,-85.2825928/615+McCallie+Ave+%235605,+Chattanooga,[log in to unmask],-85.3224764,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e6de3f4aa25:0x32b5fc011743f428!2m2!1d-85.298305!2d35.0479452> Chattanooga, TN 37403-2598 p) 423-425-4203| c) 423-596-0596 [log in to unmask]<mailto:[log in to unmask]>
"The only way to do great work is to love what you do." - Steve Jobs
Representatives for UTC's various retirement vendors will be visiting campus in the final two months of 2023 to conduct one-on-one consultations for employees enrolled in their retirement and savings plans through UTC. Please see the details and contact information below for the respective representatives and their visits.
Empower Retirement:
Jeff Flowers CRPC®, our Retirement Plan Advisor with Empower Retirement (aka Retire Ready Tennessee), the 401k and 457 provider will be at the UTC Campus on November 14th and December 11th for in-person retirement planning meetings. Meetings will be held in the UTC Library Room 429.
During the meeting with your dedicated RPA, they will:
* Answer your questions during these times of market volatility and see whether any changes in your strategy are appropriate to keep you on track for your future. * Review your savings level and investments and determine whether it might be appropriate to make any changes. * Help you determine a possible retirement age if you’re considering retirement in the near future. * Help you look at all of your income sources to give you a complete picture of your progress towards your future needs.
To schedule an appointment with Jeff, please follow this link<https://urldefense.com/v3/__https:/jeff-flowers.empowermytime.com/__;!!PRtDf9A!sELcgrnvYRRWfYMG8xGNsJL7vZmjHTe5GqKAe24Sg6foNsTpaGGCigywPc6bfQkYJxoj6pzPaQst7UH7W0weuujnYt8kAqo$> to see available times. https://jeff-flowers.empowermytime.com<https://urldefense.com/v3/__https:/jeff-flowers.empowermytime.com/__;!!PRtDf9A!sELcgrnvYRRWfYMG8xGNsJL7vZmjHTe5GqKAe24Sg6foNsTpaGGCigywPc6bfQkYJxoj6pzPaQst7UH7W0weuujnYt8kAqo$> Retirement education, planning and counseling services are offered at no charge to all members of the retirement plan. RetireReadyTN Plan advisors are employees of Empower Retirement and are the only representatives authorized to review member specific information. Additionally, RetireReadyTN Plan Advisors are required to work in the best interests of each member, do not sell other financial products and do not receive compensation for any actions.
This is the final reminder and invitation to all UTC employees (staff, faculty, and administration) to respond by 11/15/23 to this semester's Total Organizational Health initiative progress check survey for our campus. Details are below.
You still have time to respond to this semester's Total Organizational Health progress check evaluation for our campus. You can access this brief (5-10 minute) survey between now and November 15 via this link: https://utk.co1.qualtrics.com/jfe/form/SV_0Vz83lyXP1hS4Ie
This survey provides an easy way for all UTC employees to share their thoughts about what is going well and what needs more attention as efforts continue to improve the Total Organizational Health of our university. The response over the first six days of this survey has been good, with nearly 450 employees responding from all across campus. Thank you for doing what you can to respond yourself and encourage your coworkers to do likewise by Wednesday this week.
Please note, in response to requests received late last week, we are pleased to announce that this survey is now available also in Spanish (Latin American form); this language can be selected via a dropdown menu located in the upper right side of the introduction screen to the survey using the link above.
If you have any questions or concerns about this Total Organizational Health progress check evaluation, please feel free to reach out to me directly at [log in to unmask]<mailto:[log in to unmask]> or x4264.
This is a reminder to all UTC staff, faculty, and administration employees to respond soon to the current Total Organizational Health initiative progress check survey for our campus. Details are below.
Between now and November 15, UTC employees have an opportunity to share their thoughts about what is going well and what needs more attention as efforts continue to improve the Total Organizational Health of our university. Here is the link that will take you to this brief progress check survey that will require about 5 to 10 minutes of time to complete: https://utk.co1.qualtrics.com/jfe/form/SV_0Vz83lyXP1hS4Ie
Over the first two days for this survey, more than 200 UTC employees have responded. This is a great start, but please help ensure more complete employee representation from all divisions and areas of our campus. This survey is especially important for our faculty, from whom we have not had detailed feedback on these topics since February 2022. For our non-faculty staff, the information from this progress check will supplement other relevant information gathered through the recently completed staff engagement survey (administered by the McLean company a few weeks ago).
If you have any questions or concerns about this Total Organizational Health progress check evaluation, please feel free to reach out to me directly at [log in to unmask]<mailto:[log in to unmask]> or x4264.
Earlier today, President Randy Boyd announced that Friday, Dec. 22, has been awarded as an additional holiday closure day for our staff and faculty. The University will now close for the Winter Holiday at the end of business on Dec. 21 and re-open on Tuesday, Jan. 2.
Our greatest asset is our people, and on behalf of the Executive Leadership Team, we want to express our sincere gratitude for your steadfast devotion and hard work. Thank you for all you do for UTC! [A close-up of a signature Description automatically generated] Steve Angle Chancellor
Teresa F. McKinney, CPS Assistant to the Chancellor Office of the Chancellor University of Tennessee at Chattanooga | 615 McCallie Avenue | Dept. 5605 Chattanooga, TN 37403-2598 Office Location: 101 Founders Hall tel: (423) 425-4141 fax: (423) 756-5559 utc.edu/chancellor
This message is your invitation to respond to the first Total Organizational Health initiative progress check survey for our campus. Thank you for reviewing the instructions below and taking a few minutes to respond to this survey by November 15.
Between now and November 15, all UTC employees have an opportunity to share their thoughts about what is going well and what needs more attention as efforts continue to improve the Total Organizational Health of our university. Here is the link that will take you to this brief progress check survey that will require about 5 to 10 minutes of time to complete: https://utk.co1.qualtrics.com/jfe/form/SV_0Vz83lyXP1hS4Ie
This survey is especially important for our faculty, from whom we have not had detailed feedback on these topics since February 2022. For our non-faculty staff, the information from this progress check will supplement other relevant information gathered through the recently completed staff engagement survey (administered by the McLean company a few weeks ago).
If you have any questions or concerns about this Total Organizational Health progress check evaluation, please feel free to reach out to me directly at [log in to unmask]<mailto:[log in to unmask]> or x4264.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, November 7, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Earlier this semester I charged an ad hoc committee to review our current academic calendar structure. Given the current landscape of higher education, the total organizational health of our employees and the students we educate, and our relationships with community stakeholders, the committee compiled a list of modifications we might consider.
You would recognize many of those possible modifications from the anonymous survey that the committee distributed to all students and to all employees. Your response demonstrated how important the academic calendar is for students, staff, and faculty with over 500 employees and more than 1100 students completing the survey.
In addition to results from the survey, the committee is discussing possibilities with a variety of stakeholder groups across the university, including the Academic Council, Council of Academic Department Heads, Employee Relations Committee, Exempt Staff Council, Faculty Senate, Graduate Council, Student Government Association, and others. The committee has relayed to me how these discussions enrich their understanding of the effects of any changes we may make.
Based on the input received, by the end of this semester the committee will present recommendations, including model calendars, to the Executive Leadership Team (ELT). Any decisions made by ELT will be clearly communicated to campus. If changes are adopted, I will again engage the committee to ensure we address questions or concerns and provide resources to support those changes.
If modifications are approved, we would have over a year to prepare as a campus. I expect that January 2025 is the soonest any changes could be implemented. I would like to express my appreciation to the members of the campus community who took part in the survey and/or who provided input to the committee during one of their many meetings with campus groups.
Please note the upcoming dates as we prepare for the Spring 2024 semester.
November 2: All registration holds applied
* Advisement Hold-students are required to meet with their academic advisor to plan for registration. For those students who have not met with an academic advisor there is an active Spring 2024 advisement hold. The advisement hold must be cleared prior to registering for the Spring semester. While students have this hold, they will not be able to register for any courses.
* For students to view any active holds click here: https://myutcportal.utc.edu/pages/how-to-view-holds November 8-16: Spring 2024 priority registration for currently enrolled UTC students
* For students to view their registration timeticket click here: https://myutcportal.utc.edu/pages/how-to-view-time-tickets
Rebecca R. Dragoo Associate Registrar Office of the University Registrar University of Tennessee at Chattanooga 125 University Center, Mail code 5155 www.utc.edu/registrar
The Dean's Office in the College of Health, Education, and Professional Studies is searching for an Office Manager (Administrative Project Coordinator - MR07) to join their team.
The Office Manager provides organizational and operational support to the Dean's Office in the College of Health, Education, and Professional Studies (CHEPS).
This internal posting is open to current term and regular UT employees.? Please visit the Staff Job Openings<https://www.utc.edu/finance-and-administration/human-resources/work-utc/staff-job-openings> page and click on "Apply - Current UT Employees" to view the full job description and apply.
For questions regarding the application process, please contact Rachel Riehle<mailto:[log in to unmask]> in the Office of Human Resources.
Each year the Southern Conferences recognizes a faculty and staff member from each conference institution for their exemplary service to the university. Included in this e-mail are the general guidelines from the SoCon office.
Specifics for UTC:
Faculty and staff nominations are due by 12 noon November 17th. Nominations must include a brief description of the service the nominee has provided to the institution. Nominations should be submitted online via the link below: https://www.utc.edu/academic-affairs/scnomination
ALL-SOUTHERN CONFERENCE FACULTY AND STAFF MEMBER AWARD GUIDELINES
I. GENERAL DESCRIPTION
A. The Southern Conference will annually recognize members of the faculty and staff who have made a significant impact in the lives of students and served our respective institutions in significant ways. B. The recipients - one faculty member and one staff member per institution - will be selected by each institution using its own process. The name of each honoree will be provided to the Southern Conference by the Faculty Athletics Representative.
C. Award winners must be communicated to the Conference office by November 29th. An announcement of the winners will be made early in December by the Conference office. D. The recipients will be invited to attend a home men's basketball game to be presented their all-conference plaque by the Commissioner or his designee. E. Each institution must supply a bio and head shot of the recipients for inclusion on the Southern Conference website and other applications.
II. ELIGIBILITY CRITERIA - FACULTY MEMBER
Recipients should be chosen based on the institution's own criteria, which may include the following: A. Demonstrated service to their institution. B. Recognition for a research project or written academic piece.
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, comprising of past winners and appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by Tuesday, November 14th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely.
Thank you, Logan
Logan Rader, CAP (he/him) | HR Administrative Support Specialist
I am proud to nominate the University of Tennessee Chattanooga for the Washington Post's "Best Places to Work". As part of the award process, we need to hear about your experience working at University of Tennessee Chattanooga. Your input matters!
Within the next week you will receive an email from Energage, and independent research company, that includes an access link to an employment engagement survey. Please take a few minutes to complete the survey - it is a short survey. In addition to providing input on the Post's "Best Places to Work" recognition, the survey results will also be used to support Dr. Cunningham's important work on the overall organizational health on campus. Look for a forthcoming survey from Dr. Cunningham in the next couple of weeks.
To protect your confidentiality, Energage will not disclose your responses to us. Department, team, or group scores are revealed only when there is a minimum of 5 survey responses. Managers at University of Tennessee Chattanooga may see the comments you offer on the survey's final page, so please do not write anything that could reveal your identity.
A few things to note:
* If you do not receive the survey email within the next week, please check your spam or junk email for a message from "Energage Survey." To open the survey invitation, you may have to confirm the email is not spam.
* If you delete the survey email accidentally, you will receive a reminder message within a few days that includes another access link.
* Please do not forward the survey email to a colleague. Each email has a unique code to prevent multiple responses from a single person.
[Torchbearer statue]Professional Development: The Passionate Professional
November 7th 10-11:30am Online Join UTK colleagues in this session to unlock your true potential by merging passion with profession with this program. Discover the transformative power of aligning your passions with your career and embark on a journey towards purpose-driven success. Join us and revolutionize the way you work, one passion at a time.
[A chalkboard with text on it Description automatically generated]Making Holidays Happier
November 9th 9:30-10:30am Online Zoom
“Making the Holidays Happier” helps employees identify some of the factors that contribute to holiday stress. It also explores a variety of ways to create the kind of holiday celebration that meets individual needs. Attendees will be able to make better choices for the holidays while lowering stress levels, improving family relationships and having more fun. Register HERE<https://eapworklife.my.site.com/USTrainingForm/s/newregistrationpage?c__recordId=a254N0000042j9nQAA>
This session aims to educate on the basics behind the science and benefits of happiness. Measuring happiness, the psychology and symptoms of happiness, and strategies to choose happiness are all covered. This course encourages introspection into your own perceptions and feelings of happiness to help determine how you can encourage and embrace happiness in your life. The focus in this session will specifically in relation to the holiday season.
Kids These Days:<https://cruciallearning.com/blog/kids-these-days/?utm_source=newsletter&utm_medium=email&utm_campaign=Email-newsletter_crucialskills&mkt_tok=MzEzLUxPVC00NDcAAAGOvZgwKBV_x-m-oeDL-oL8qxXM89opNL8s3AP5-278EuVxz1voseztXH0hCsOF4mpDFqwL2p8hL8mdkMe68SZtEkXsmI4w3AtukgbWnzk9CvdYvg> Crucial Conversations for Accountability October 2023<https://cruciallearning.com/blog/kids-these-days/?utm_source=newsletter&utm_medium=email&utm_campaign=Email-newsletter_crucialskills&mkt_tok=MzEzLUxPVC00NDcAAAGOvZgwKBV_x-m-oeDL-oL8qxXM89opNL8s3AP5-278EuVxz1voseztXH0hCsOF4mpDFqwL2p8hL8mdkMe68SZtEkXsmI4w3AtukgbWnzk9CvdYvg> How to Tell Your Boss They Talk Too Much<https://cruciallearning.com/blog/how-to-tell-your-boss-they-talk-too-much/> Crucial Conversations for Mastering Dialogue October 2023
[K@TE | Human Resources]Looking to take some courses for K@TE credit?
NEW!! K@TE Courses for the Fall
Do You Have These Four Essential Customer Service Skills?<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dc5aa31e7-4a24-495d-9f41-8a3baebbdea1> 1-hour course
REMINDER - Please join us tomorrow at 10:30 am - We Want to Hear from You! [Graphical user interface, application Description automatically generated]
Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
Dear Campus Community,
The Fall 2023 semester is off to a great start! October will soon bring us cooler weather, which also means it is time to start budget planning for fiscal year 2025 (July 1, 2024 - June 30, 2025). We are making some changes to the budget process this year and will be kicking off budget season with six (6) campus-wide budget input sessions. With a focus on transparency and communication, these budget input sessions will be structured to provide participants with meaningful information that is intended to encourage input. Budget planning is better when we hear a variety of perspectives across a variety of topics - we want to hear from you!
Please take the opportunity to attend and participate in as many sessions as you would like to attend, they are open to everyone! Unable to attend? We will also be launching a Campus Budget Planning Survey to share your input. Once input is collected from the sessions and through the survey, we will report back to campus to share what we heard.
Session Date Time 1 Tuesday, October 24, 2023 3:00 PM to 4:30 PM 2 Thursday, October 26, 2023 3:00 PM to 4:30 PM 3 Friday, October 27, 2023 10:30 AM to 12:00 PM 4 Monday, October 30, 2023 3:00 PM to 4:30 PM 5 Wednesday, November 1, 2023 3:00 PM to 4:30 PM 6 Tuesday, November 7, 2023 8:30 AM to 10:00 AM
Timothy Tubbs, UTC's TIAA Financial Consultant, will be visiting UTC tomorrow, October 25th, and Thursday, November 16th, for in-person ORP consultations. Meetings will be held in the UTC Library Room 429.
During the meeting with Timothy, you will get answers to these questions and more:
* Am I invested in the right mix of investments to help meet my goals? * Am I saving enough to create the retirement income I need? * How do I take income from my retirement account once I stop working?
Click on the link below or email Timothy directly to schedule a meeting.
REMINDER - Please join a session if you can - we look forward to seeing everyone! [Graphical user interface, application Description automatically generated]
Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
Dear Campus Community,
The Fall 2023 semester is off to a great start! October will soon bring us cooler weather, which also means it is time to start budget planning for fiscal year 2025 (July 1, 2024 - June 30, 2025). We are making some changes to the budget process this year and will be kicking off budget season with six (6) campus-wide budget input sessions. With a focus on transparency and communication, these budget input sessions will be structured to provide participants with meaningful information that is intended to encourage input. Budget planning is better when we hear a variety of perspectives across a variety of topics - we want to hear from you!
Please take the opportunity to attend and participate in as many sessions as you would like to attend, they are open to everyone! Unable to attend? We will also be launching a Campus Budget Planning Survey to share your input. Once input is collected from the sessions and through the survey, we will report back to campus to share what we heard.
Session Date Time 1 Tuesday, October 24, 2023 3:00 PM to 4:30 PM 2 Thursday, October 26, 2023 3:00 PM to 4:30 PM 3 Friday, October 27, 2023 10:30 AM to 12:00 PM 4 Monday, October 30, 2023 3:00 PM to 4:30 PM 5 Wednesday, November 1, 2023 3:00 PM to 4:30 PM 6 Tuesday, November 7, 2023 8:30 AM to 10:00 AM
This message explains a very brief upcoming survey for all UTC employees that will help us evaluate and fine-tune ongoing Total Organizational Health initiative efforts on our campus. Thank you for reviewing this message and responding to this evaluation when prompted in early November.
All UTC employees will soon be asked to anonymously share a little bit of additional input regarding the ongoing Total Organizational Health initiative. This initiative is applying evidence to improve our personal health, safety, and well-being, and our organization's overall resilience. This additional information will be gathered through a very brief progress check survey requiring about 5 minutes to complete. Because there are so many surveys and requests for information these days, I wanted to provide a few specific details here about why your input is needed on this upcoming progress check:
1. This survey is for all UTC employees - it is designed to provide information that can be helpful in addressing our shared health, safety, and well-being needs as the people who make UTC possible. 2. This progress check will be administered two times each year: once in early November and once in early April. Please do your best to share your perspective and voice by responding to this survey during at least one of these administrations. 3. Unlike other surveys that are managed by external consulting or media organizations, or mandated by the University of Tennessee system, this evaluation is purpose-built and managed in-house by me and other members of the Total Organizational Health task forces to directly support this ongoing initiative. 4. The data we gather with this progress check are specific to our needs (not to some set of external benchmarks or standards). Specifically, the questions in this brief survey focus on the 10 factors targeted in our guiding Total Organizational Health framework. These data will provide the clearest and closest indication of the extent to which our efforts are working (and if not, what might need to be changed to make them work better). 5. Because this survey is managed in-house by the team leading the Total Organizational Health initiative, your feedback will be received very quickly.
IMPORTANT REMINDER REGARDING CHANGE IN B-WEEKLY PAYROLL DEADLINE: MONDAY, OCTOBER 23 AT 5:00PM
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for the bi-weekly pay period ending 10/22/23. Please note that all bi-weekly time must be entered and approved no later than 5:00pm on Monday, October 23. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
We are pleased to invite members of our campus community to enjoy lunch and conversation with the Chancellor. These are informal, unstructured opportunities to engage in a small-group setting with Chancellor Angle and some of your colleagues. We have reserved space in the Foundation Room of the University Center on the following dates, and seats will be allocated based on a “first-come, first-served” basis using the RSVP links provided below:
Faculty Only Faculty Lunch with the Chancellor: Wednesday, October 25th<https://utk.co1.qualtrics.com/jfe/form/SV_1QRKLvYJF6enW18> (noon – 1:00pm) Faculty Lunch with the Chancellor: Wednesday, November 15th<https://utk.co1.qualtrics.com/jfe/form/SV_4VhwsemDVDNp3cW> (noon – 1:00pm)
Staff Only Staff Lunch with the Chancellor: Wednesday, November 1st<https://utk.co1.qualtrics.com/jfe/form/SV_1YTxssznjLN4ALk> (noon – 1:00pm) Staff Lunch with the Chancellor: Tuesday, November 21st<https://utk.co1.qualtrics.com/jfe/form/SV_1GjzsjOsIlVXzrE> (noon – 1:00pm)
Thanks for all that you do to serve our students and make our campus community stronger.
Go Mocs!!
d.
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
#GoMocs #RepTheC #MocsInTheCity #ForTheCity This correspondence should be considered a public record and subject to public inspection pursuant to the Tennessee Public Records Act.
IMPORTANT CHANGE IN BI-WEEKLY AND MONTHLY PAYROLL DEADLINE: MONDAY, OCTOBER 23 AT 5:00PM
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for both the bi-weekly pay period ending 10/22/23 and the October monthly payroll. Please note that bi-weekly and monthly payroll must be entered and fully approved no later than 5:00pm on Monday, October 23. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
Good morning – and welcome back! This is a reminder of a free zoom seminar available this morning (11:30am) and also of the addition of two more offerings.
The available times are as follows:
* Wednesday, October 18th (11:30am – 12:15pm) * Wednesday, October 25th (3:30pm – 4:15pm) * Tuesday, October 31st (2:30pm – 3:15pm)
All presentations will be available at https://tennessee.zoom.us/j/93846407643
These live, interactive sessions are presented by UTC’s Interim Ombuds office and open to all UTC faculty and staff.
Getting Unstuck: Intro to Ombuds' Services What IS an ombuds and how can they help me "get unstuck" with challenges and conflicts I face? The Office of Ombuds Services helps to empower faculty and staff to constructively navigate challenges related to their experiences at UTC. In this interactive session, participants will be introduced to a range of free services from the Office of Ombuds Services, our perspectives on conflict as a tool for innovation, and our key approaches to navigating challenging situations. No problem is too small or too big - we are here to help! This presentation will also include scenarios of typical challenges brought to the Ombuds, the standards & ethics we follow, and how to access our consultation, mediation, and educational services. 15 minutes will be reserved for Q&A in this session. We hope you can join one of these sessions to learn more about ombud services.
Go Mocs!!! d.
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
#GoMocs #RepTheC #MocsInTheCity #ForTheCity This correspondence should be considered a public record and subject to public inspection pursuant to the Tennessee Public Records Act.
IMPORTANT REMINDER REGARDING CHANGE IN B-WEEKLY PAYROLL DEADLINE: MONDAY, OCTOBER 23 AT 5:00PM
Due to parallel testing of IRIS data in the DASH system, there has been a change to the payroll deadline for the bi-weekly pay period ending 10/22/23. Please note that all bi-weekly time must be entered and approved no later than 5:00pm on Monday, October 23. There are no exceptions to the updated deadline.
Payroll approvers will need to approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
We are pleased to share that UTC’s Interim Ombuds office will present a free zoom seminar next week, on Wednesday, October 18, from 11:30am to 12:15pm.
Getting Unstuck: Intro to Ombuds' Services What IS an ombuds and how can they help me "get unstuck" with challenges and conflicts I face? The Office of Ombuds Services helps to empower faculty and staff to constructively navigate challenges related to their experiences at UTC. In this interactive session, participants will be introduced to a range of free services from the Office of Ombuds Services, our perspectives on conflict as a tool for innovation, and our key approaches to navigating challenging situations. No problem is too small or too big - we are here to help! This online interactive presentation will also include scenarios of typical challenges brought to the Ombuds, the standards & ethics we follow, and how to access our consultation, mediation, and educational services. 15 minutes will be reserved for Q&A in this session. The seminar will be available at this link: https://tennessee.zoom.us/j/93846407643
We will provide the same seminar again at least two more times in the coming weeks.
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
#GoMocs #RepTheC #MocsInTheCity #ForTheCity This correspondence should be considered a public record and subject to public inspection pursuant to the Tennessee Public Records Act.
We are pleased to announce that the UTC MLK DAY 2024 will take place on Friday, January 19, 2024.
Mark your calendar today and help us make UTC MLK DAY 2024 another successful event!
Learn more and stay tuned for updates here<https://www.utc.edu/enrollment-management-and-student-affairs/multicultural-affairs/mcc-events/mlk-day-keynote-speakers>.
Sponsored by:
Africana Studies Aramark Mocs Dining Bessie Smith Cultural Center Black Faculty and Staff Association Center for Career and Leadership Development Dean of Students Office Department of Communication Division of Access and Engagement EMSA Student Programs History Department Honors College Integrated Studies and Philosophy and Religion Leadership Development and Programs Ochs Professor of Government Office of Equity and Inclusion Parking Services Student and Family Engagement Women and Gender Equity
Thank you,
Office of Multicultural Affairs
Office of the Dean of Students
The University of Tennessee at Chattanooga 119 Lupton Hall 615 McCallie Avenue, Dept. 1805
The next Coffee with the Chancellor will be held on tomorrow, October 10th as we spotlight the exciting Wolford Family Athletics Center additions and renovations on the first and second floor of McKenzie Arena. Athletics will graciously provide tours of the renovations after an abbreviated Q&A session with the Chancellor.
Due to the ongoing construction, guests should enter the Arena at Gate 2 (on the west side of the facility) and gather on the concourse there at 8:15 for coffee and conversation before we move elsewhere in the building for the balance of the event.
Event Schedule 8:15-8:30 Coffee and Conversation (Gate 2) 8:30-8:50 Q&A with the Chancellor 8:50-9:30 Tours
Parking will be available in Lot 20, located near Gate 2.
See you tomorrow,
Tonya
Tonya Love Director of University Events Office of the Chancellor The University of Tennessee at Chattanooga 104A Founders Hall<http://www.google.com/maps/dir/35.1123243,-85.2825928/Founders+Hall,+615+McCallie+Ave,+Chattanooga,[log in to unmask],-85.334012,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e71c9411a0b:0x358c74cc1e39b62b!2m2!1d-85.300332!2d35.0460382> 615 McCallie Avenue, Dept. 5605<http://www.google.com/maps/dir/35.1123243,-85.2825928/615+McCallie+Ave+%235605,+Chattanooga,[log in to unmask],-85.3224764,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e6de3f4aa25:0x32b5fc011743f428!2m2!1d-85.298305!2d35.0479452> Chattanooga, TN 37403-2598 p) 423-425-4203| c) 423-596-0596 [log in to unmask]<mailto:[log in to unmask]>
"The only way to do great work is to love what you do." - Steve Jobs
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Greetings,
The University's GE0002 - Conflicts of Interest & Commitment<https://policy.tennessee.edu/policy/ge0002-conflicts-of-interest-commitment/> policy requires employees to file a disclosure of outside interests and activities to help the University identify and manage conflicts between an employee's outside interests and his or her University responsibilities.
The comprehensive outside interest disclosure (OID) form collects information regarding employee's outside activities, interests, commitments, compensation, and foreign relationships. Collecting this data enables the University to enhance our assistance to individuals and more efficiently address federal reporting requirements.
Who is required to submit an OID form?
* All regular (benefits-eligible) faculty and staff * All temporary adjunct faculty and staff * All Graduate Teaching Assistant (GTA), Graduate Research Assistant (GRA) and Graduate Assistant position holders
Exclusions to the OID form requirement exist only for seasonal employees, event staff, undergraduate students, and students enrolled in graduate school holding student worker (non-GA) positions.
When are employees required to complete an OID form? All employees outlined above as being covered by this policy must complete an OID form according to the schedules below, even if no activities exist to be disclosed.
* New University employees and current University employees in a new University position must complete the form and disclose outside activities within 30 days of their effective employment date.
* University employees and researchers must complete the form and disclose outside activities annually by December 31, and then again, prior to engaging in a new outside activity (but no later than 30 days after engagement).
* Researchers must complete the form and disclose outside activities prior to commencing a sponsored project.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, October 10, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Dear Faculty and Staff, We have crossed the midway point for the Fall 2023 semester and the next eight weeks have a number of important dates and deadlines for our students. Below are several dates to remember as you work with students. These dates, and more, can be found in our Academic Calendar<https://www.utc.edu/academic-affairs/registrar/calendars-and-schedules>. Please note - Banner maintenance is scheduled to start Friday, October 20 at 5:30pm through Sunday, October 22 so students will not be able to access registration in MyMocsNet during portions of those days. Fall Semester 2023 Thursday, October 12: Last day to register for Part of Term 2 courses
Friday, October 13: Last day to drop a Part of Term 2 course before a W (withdrawal) is recorded
Monday, October 30: Last day to withdraw from any Full term course on a course-by-course basis with a grade of W (one or more courses)
* MyMocsNet will be unavailable for portions of October 20-22 due to banner maintenance * Online withdrawal available through 11:59 P.M. Monday, October 30 Thursday, November 9: Last day to withdraw from any Part of Term 2 course on a course-by-course basis with a grade of W (one or more courses)
* Online withdrawal available through 11:59 P.M. Thursday, November 9
October 31 - December 4: Students who wish to withdraw from the university (withdraw from all classes) may submit a Late Semester Withdrawal form.
Rebecca R. Dragoo Associate Registrar Office of the University Registrar University of Tennessee at Chattanooga 125 University Center, Mail code 5155 www.utc.edu/registrar
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, comprising of past winners and appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by Monday, October 16th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely.
Thank you, Logan
Logan Rader, CAP (he/him) | HR Administrative Support Specialist
Many UTC employees have received a vague email inviting them to enroll with Common Benefits (see screenshot below).
[cid:a11ede31-cd0a-4017-bf5b-90ee254cef44]
An update from the UT System office has confirmed that this message was sent to Higher Education employees (not just our campus) for FSA benefit enrollment. UT is working to remove this message, as it is unclear what the enrollment invite is for.
Members who wish to enroll in flexible benefits for 2024 should enroll online at optumbank.com/Tennessee<http://www.optumbank.com/Tennessee>. Click "Enroll Now" in the orange Higher Education employee banner, and select "Create Account" when prompted to log in. Please note that you will need to create a new account to enroll for 2024, even if you have a current FSA account.
FSA Enrollment Resources: FSA Enrollment Flyer<https://view.yourhealth-wellnessteam.com/?qs=66e710cff36912be32c2dd929d910e15f06d199d26bfd54680e0884fd7daa541bdaf871aaba54acb1b88b2f7ffc1990bdf596ea7dd81db1c5940a219d152756eb3e2d943ca08f5e4a0c320a22df8e5b5> 2024 Medical and Dependent FSA Enrollment Instructions<https://acrobat.adobe.com/link/track?uri=urn%3Aaaid%3Ascds%3AUS%3Ad8c3ed92-7a03-3058-8462-e37b6bc7ef66>
Thank you, Sara
Sara Harper | Benefits Consultant [cid:b69ef786-5fd5-428a-b672-4e0d40944526] Office of Human Resources Division of Finance and Administration The University of Tennessee at Chattanooga UTC Human Resources Center, Dept. 3603 720 McCallie Ave, Chattanooga TN 37403-2598 Phone (423) 425-5743 | Fax (423) 425-4574
October 1 – 13, 2023 is your opportunity to make changes to your current elections.
Want to learn about changes to our benefits? Check out our Annual Enrollment Resources!
* Check out the Annual Enrollment Newsletter for 2024 Benefits<https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:ceebb85a-08ab-3ef7-a9d1-722562a5430b><https://www.tn.gov/content/dam/tn/partnersforhealth/documents/st_he_newsletter_2024.pdf>
* Watch Annual Enrollment Videos<https://www.tn.gov/partnersforhealth/ae/materials/enrollment-videos> to learn about what is changing in 2024 and available products and services. * Please visit tn.gov/PartnersForHealth<https://tn.us1.list-manage.com/track/click?u=a37a2518dd8bc7f7d2858a12e&id=533d78eb88&e=990d8c197f> and click Annual Enrollment<https://www.tn.gov/partnersforhealth/ae/2023-annual-enrollment.html> for additional details.
Campus Q&A Sessions
You’ve got Questions, and we’ve got Answers. Your campus HR team is here to help you navigate the enrollment changes and options this year.
Q&A sessions will be held at the following times:
* Tuesday, October 3 at 10:00am * Friday, October 6 at 3:00pm * Monday, October 9 at 11:00am (corrected date)
Join from PC, Mac, Linux, iOS or Android: https://tennessee.zoom.us/j/5666377787
Need Assistance in Navigating Your Benefit Options?
ALEX<https://start.myalex.com/ut/> is an online tool to help you with the 2024 benefit plan decision process. Before you make your enrollment decisions, be sure to spend some time with ALEX by visiting https://start.myalex.com/ut/ to select the best benefit plan for you and your family.
Do I Need to Do Anything if I Don’t Want to Make Any Changes?
It’s important to note that for MOST plan options*, if you do not want to make changes to your benefits, you don’t have to do anything during Annual Enrollment. If you don’t make changes, you will be enrolled in the same plan options for medical, dental, vision and disability products you are enrolled in now.
* Flexible spending accounts require you to enroll each year. To enroll in flexible benefits, go to optumbank.com/Tennessee<https://www.optumbank.com/Tennessee> during annual enrollment period.
[cid:f65c1946-809b-41a9-a119-ff47668d0c8e] Annual Enrollment for 2024 Benefits is here! October 1 – 13, 2023 is your opportunity to make changes to your current elections.
Want to learn about changes to our benefits? Check out our Annual Enrollment Resources!
* Check out the Annual Enrollment Newsletter for 2024 Benefits<https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:ceebb85a-08ab-3ef7-a9d1-722562a5430b><https://www.tn.gov/content/dam/tn/partnersforhealth/documents/st_he_newsletter_2024.pdf>
* Watch Annual Enrollment Videos<https://www.tn.gov/partnersforhealth/ae/materials/enrollment-videos> to learn about what is changing in 2024 and available products and services. * Please visit tn.gov/PartnersForHealth<https://tn.us1.list-manage.com/track/click?u=a37a2518dd8bc7f7d2858a12e&id=533d78eb88&e=990d8c197f> and click Annual Enrollment<https://www.tn.gov/partnersforhealth/ae/2023-annual-enrollment.html> for additional details.
Campus Q&A Sessions You’ve got Questions, and we’ve got Answers. Your campus HR team is here to help you navigate the enrollment changes and options this year. Q&A sessions will be held at the following times:
* Tuesday, October 3 at 10:00am * Friday, October 6 at 3:00pm * Monday, October 10 at 11:00am Join from PC, Mac, Linux, iOS or Android: https://tennessee.zoom.us/j/5666377787
Need Assistance in Navigating Your Benefit Options? ALEX<https://start.myalex.com/ut/> is an online tool to help you with the 2024 benefit plan decision process. Before you make your enrollment decisions, be sure to spend some time with ALEX by visiting https://start.myalex.com/ut/ to select the best benefit plan for you and your family.
Do I Need to Do Anything if I Don’t Want to Make Any Changes? It’s important to note that for MOST plan options*, if you do not want to make changes to your benefits, you don’t have to do anything during Annual Enrollment. If you don’t make changes, you will be enrolled in the same plan options for medical, dental, vision and disability products you are enrolled in now. * Flexible spending accounts require you to enroll each year. To enroll in flexible benefits, go to optumbank.com/Tennessee<https://www.optumbank.com/Tennessee> during annual enrollment period.
[A blue and white arrow with white text Description automatically generated]Overview of the Performance Management Cycle Session for Staff
October 12th 1-2pm Online Zoom
What is Performance Management? What is the Performance Management Cycle at UTC and what do staff need to know about it? Bring your questions and let's talk Performance Management at UTC!
[K@TE | Human Resources]Do You Have These Four Essential Customer Service Skills?<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dc5aa31e7-4a24-495d-9f41-8a3baebbdea1> 1-hour course
A Guide to Empathy at Work<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dabca647c-7529-41c3-9d02-8c667c061b0a> 30-minute course
Resolving Conflict with Coworkers<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d169ac81c-512f-4a12-8cf9-14b93a1b9411> 30-minute course
Leading with Emotional Intelligence<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253db8ee0978-aae1-4237-a3d1-ad8f1a6a607f> 1-hour course
Others available:
* Time Management Essentials<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d369e35e3-99f5-48eb-8060-a105400e5c52> * Dealing with Stress, Pressure and Burnout <https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253de6084f74-0bf9-4940-9363-007a1c849e34>
* Workplace Communication Basics<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d0189b080-bb74-4dc0-a8c1-0bfbf7a9b7a5> * A Guide to Workplace Integrity<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d7b171844-375b-41e1-9a39-5a1442c242bb> * Workplace Distractions: How to Avoid Common Time-Wasting Traps<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253db572a31c-fb0d-4cfe-9624-11809ab4e264> * Developing a Growth Mindset<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d1dfc7599-6b68-4aff-b5ef-39f0e3eb656d> * Problem-Solving Fundamentals<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253da9608e20-4fbf-4a3d-b115-09f626c4220d> * Advanced Problem-Solving<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dbb55f9a1-ff47-4ba0-8db0-17be8a8bfa45> * Scheduling 101<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d851d7613-0ef9-490e-80a6-28d8cb9a05b3>
Coming soon!
* The Art of Managing Up * How to Build a Better Relationship with Your Manager and Coworkers
All courses are self-paced and provide HR0128 credit!
Highlighted articles and resources:
Managing Up: How to Give your boss feedback<https://candidculture.com/blog/> Candid Culture 2023
How to Find Your Purpose<https://hbr.org/2023/09/how-to-find-your-purpose?utm_medium=email&utm_source=newsletter_daily&utm_campaign=mtod_notactsubs> Harvard Business Review Sept. 2023
Blog: Michael Hyatt<https://michaelhyatt.com/blog/> is a successful influential leadership author that runs a personal development blog. For the most part, he focuses on areas like productivity, leadership, influence, and personal development.
Are you a reader?
E-Books are a great way to expand your knowledge and develop both personally and professionally. Many of these sites can be used on your cell phone or tablet, so you can read anywhere. If you enjoy reading, check out some links below for great places to read free e-books:
The Center for Student Success in the College of Engineering and Computer Science is searching for a Career Development Coordinator (Student Services Professional 1 - MR07) to join their team.
The Career Development Coordinator (CDC) will facilitate the College of Engineering and Computer Science (CECS) students' transition to professional life after college by providing a wide range of professional development and career services. The position will manage and provide programming and networking events with employers and alumni to equip CECS students with appropriate job search techniques, interview skills, technology leveraging advice, resume writing and the capacity to express the relevance of their strengths to employers. The CDC will foster relationships with members of the University community including students, faculty, and staff to facilitate the development of professional skills. The position will serve as the expert on Handshake for the CECS to maintain a comprehensive base for event registration and employment data.
Please visit the job posting<https://ut.taleo.net/careersection/ut_chattanooga/jobdetail.ftl?job=2300000232&tz=GMT-04%3A00&tzname=America%2FNew_York> to view the full job description and apply.
For questions regarding the application process, please contact Rachel Riehle<mailto:[log in to unmask]> in the Office of Human Resources.
The pace of technological innovation has reached unprecedented levels. As individuals, organizations, and a society, we find ourselves standing at a crossroads where the choice to embrace or resist these technological advancements carries profound implications. Businesses will adopt tools that help them be more competitive and efficient and our students will be part of the workforce that makes this a reality.
Technology advances and AI have already impacted the research agenda of our faculty, a trend that will continue. In addition, these advances will change how teach and do business as a university. We need you – UTC faculty and staff – to inform how we position ourselves at the forefront of these changes.
We invite you to attend this forum on Artificial Intelligence, to help us identify opportunities and challenges which UTC is uniquely equipped to address. Bring your ideas to advance our research portfolio, enhance preparation of our students, or improve our own work as an institution, while always remaining true to our mission to serve the people of Tennessee. Your engagement will guide the investments UTC is positioned to make.
Please join us for this last remote session below:
AI Open Forum – Sept 29th, 11am – 12 PM, Zoom Meeting, https://tennessee.zoom.us/j/86914941793
Thank you.
[A close-up of a signature Description automatically generated]
Steve Angle
Chancellor
Teresa F. McKinney, CPS
Assistant to the Chancellor
Office of the Chancellor
University of Tennessee at Chattanooga | 615 McCallie Avenue | Dept. 5605
*Sent on behalf of Provost Jerold Hale and Cindy Williamson, Director of Assessment and SACSCOC Liaison
UTC has a new Office of Accreditation and Assessment (OAA)! This change is part of UTC's response to SACSCOC feedback during their on-site visit earlier this year. While there will be different reporting lines, there will be no change in resources allocated to the departments. This separation from OPEIR allows intentional focus toward accreditation and assessment, as OAA will guide assessment processes that create accountability for the achievement of goals for all units at UTC, including learning outcomes for each academic program. Through OAA's work, a systematic culture of assessment will be built that demonstrates UTC's academic strength and progress to accrediting agencies. The accreditation and assessment processes, along with UTC's continued academic growth, align with the institution's strategic plan, mission, vision, and values. OAA will also manage and facilitate the institutional outcomes assessment processes, coordinate academic program reviews, and support necessary data collection related to THEC Quality Assurance Funding and SACSCOC accreditation processes. Data-informed decision-making is at the core of OAA's efforts. The UTC Testing Center is also part of OAA, as it provides students and the Chattanooga community with opportunities for admissions, college credit, and licensure/certification testing. The UTC Testing Center administers both individual and group standardized examinations to enrolled students and residents of the region.
If you have questions or would like additional information, please visit the OAA website<https://www.utc.edu/oaa> or contact Dr. Cindy Williamson<mailto:[log in to unmask]>, Director of OAA and SACSCOC Liaison.
Thank you,
Jerold L. Hale, Provost and Senior Vice Chancellor for Academic Affairs
Apply today! Deadline is 5pm, Thursday September 28th
The Office of Human Resources and the Division of Diversity and Engagement are looking for non-exempt employees interested in attending the NEXT "Non-Exempt Employees Excelling Together" Conference.
The NEXT "Non-Exempt Employees Excelling Together" Conference is an exciting learning opportunity presented by UT System Administration HR, Employee & Organizational Development. NEXT is designed to meet the specific needs of non-exempt staff on all campuses. This conference is an investment in the growth and development of non-exempt staff who serve and support our campuses. Next will provide opportunities for rigorous learning, professional community building, and connection to the BE ONE UT values.
Any non-exempt employee is eligible. The NEXT Conference will equip our non-exempt employees with valuable insights and skills through a series of engaging sessions. The agenda is attached. Key Information Date: October 20, 2023, 8am - 5pm Location: UT Space Institute in Tullahoma, TN Price: $125 Participants may use the UTC Career Development Fund<https://www.utc.edu/finance-and-administration/human-resources/professional-development/career-development-fund> for registration assistance. Session topics: Multitasking, Work/Life Integration, Agile Mindset, Leading from Where You Are
I have attached the agenda for your convenience and the registration link is below. NEXT Registration Link<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d78e89eb7-e372-42d3-a151-693a4c7ebc1e>
Participants who register by the end of the week will be entered into a drawing for complimentary lodging and travel.
For more information, please contact [log in to unmask]<mailto:[log in to unmask]>, or [log in to unmask]<mailto:[log in to unmask]>.
UTC & BEYOND - 2023 Homecoming Week is days away (Sept 30 - Oct 7)! This is a reminder for all UTC offices to sign up for the Homecoming Office Decorating by this Friday, Sept 29 by 11:59PM.
Homecoming Office Decorating is the opportunity to show your UTC spirit in your personal space, office, or department. Take the time during Homecoming Week (Monday Oct 2 - Thursday Oct 5) to decorate your various offices and departments in accordance with our UTC & Beyond space theme! This is a University wide competition where all participating offices will be judged on Thursday, October 5, and winners posted to Instagram @utchomecoming on Friday, Oct 6.
Apply now as an individual, office, or department on MocSync by clicking the link https://mocsyncorgs.utc.edu/submitter/form/start/586986
Deadline to apply is Friday, Sept 29 at 11:59 p.m. Please reach out to Kidron Bullock at [log in to unmask] with any questions.
Celeste Friend, CFP®, your local ORP and 403b Voya representative, will be at UTC in Room 429 of the Library from 9:00 a.m. to 5:00 p.m. on Wednesday, October 11, 2023. To schedule a private and confidential consultation with a Certified Financial Planner, email Celeste at [log in to unmask]<mailto:[log in to unmask]> or call her at 423-777-1591. She is available to discuss your ORP and 403b accounts and what retirement looks like for you.
Celeste Friend, CFP®
Certified Financial Planner
Voya Financial Advisors, Inc.
8827 Finney Point Drive, Ooltewah, TN 37363
Phone: 423-777-1591
E-mail: [log in to unmask]
Investment adviser representative and registered representative of, and securities and investment advisory services offered through, Voya Financial Advisors, Inc. (member SIPC).
Logan Rader, CAP (he/him) | HR Administrative Support Specialist
[Graphical user interface, application Description automatically generated]
Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
Campus colleagues - If you received the email shown below, please disregard. UTK accidentally sent this email to some employees at other campuses. Access on our campus is not affected.
From: Facilities_NoReply <[log in to unmask]<mailto:[log in to unmask]>> Sent: Tuesday, September 26, 2023 11:31:30 PM To: Goldberg, Brent <[log in to unmask]<mailto:[log in to unmask]>> Subject: Access Management - Your card access to buildings on campus has been updated and/or removed as necessary
Goldberg, Phillip Brent,
Due to the recent change of your responsible cost center, your card access to administrative and classroom buildings on campus has been updated and/or removed as necessary.
To request any access you need, please enter a request at https://webapps.utk.edu/Facilities/AccessRequest2/
Please direct questions to 865-974-0808.
University of Tennessee Police Department - Central Alarm
Brent Goldberg, CPA, CGFM | Vice Chancellor [utclogo1] Finance & Administration The University of Tennessee at Chattanooga 103 Founders Hall, Dept. 5505 615 McCallie Avenue Chattanooga TN 37403-2598 Office (423) 425-4393 | Cell (423) 298-5971 [log in to unmask]<mailto:[log in to unmask]>
*Sent on behalf of Provost Jerold Hale and Interim Vice Chancellor Stacie Grisham
Dear UTC Colleagues,
The University is considering revisions to its Academic Calendar to better serve our students and academic programs while also collaborating more with our partner UT System campuses.
We would like your input to guide the construction of any new calendar. We will use the feedback we receive through Friday September 29, 2023 to guide our recommendations. The survey should take approximately 5 minutes or less.
Please use the survey below to share your thoughts:
We are pleased to announce the immediate availability of professional ombud services for faculty and staff here at UTC, while our search for a permanent, fulltime UTC ombud continues.
Please visit https://utc.edu/ombuds for more information, including background on what an ombud is, a link to the Ombuds Charter, and a link to schedule access to ombud services.
These interim services are available through our colleagues at UTK. We are excited about the quality and accessibility they offer, as well as the obvious familiarity that they possess with our system. You can consult the ombuds voluntarily to get help getting unstuck from challenges you may be experiencing at the university. An “ombud” or “ombuds” is an informal and confidential resource and is not part of any other reporting offices at the University (HR, Title IX, OEI, etc.). No problem is too big or too small to share with the ombuds. They can help you by listening, clarifying your goals, coaching communication strategies, making referrals, and by facilitating dialogue in mediation.
The excellent UTK ombuds staff include:
* Lisa Yamagata-Lynch, University Ombudsperson * Brooke Wichmann, Associate Ombudsperson * Duren Thompson, Educational Program Coordinator
For more information go to: https://ombuds.utk.edu/our-staff/
To make an appointment, please use our UTC scheduling portal.<https://go.oncehub.com/ScheduleMeetingwithUTCOmbuds>
Of course, we also look forward to keeping you posted on the progress of our search. In the meantime, if you have any questions, comments, or suggestions, please let me know.
Thanks for all that you do!
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
UTC & BEYOND: 2023 Homecoming Week is ONE week away (Sept 30 - Oct 7) which means it's time to sign up for the UTC & Beyond: Banner Painting + Office Decorating Competition!
Homecoming Office Decorating is the opportunity to show your UTC spirit in your personal space, office, or department. Take the time during Homecoming Week (Monday Oct 2 - Thursday Oct 5) to decorate your various offices and departments in accordance with our UTC & Beyond space theme! This is a University wide competition where all participating offices will be judged on Thursday, October 5, and winners posted to Instagram @utchomecoming on Friday, Oct 6, 2023.
-Apply now as an individual, office, or department on MonSync by clicking the link https://mocsyncorgs.utc.edu/submitter/form/start/586986 -Deadline to apply is Friday, September 29 at 11:59 p.m.
Please reach out to [log in to unmask] with questions and Happy Homecoming!
During the State of the University, one of the areas of focus I shared was a committement to "Creating the MOCS Experience." We want to ensure that our students thrive and that our faculty and staff are positioned for success. As you hopefully have heard or seen by this point, there is a movement across campus to improve our focus within UTC on Total Organizational Health. As has been described by Dr. Chris Cunningham, who is leading this initiative, this means directing more attention to employee health, safety, and well-being, while also focusing on what we need to do to keep our university adaptable and resilient.
A critical element to this work is an ongoing process of gathering, interpreting, and responding to feedback from our employees. In the past, this process has not always been as fast and consistent as we would have liked, and we are working hard to improve this as a way of demonstrating from our highest levels of leadership a very real commitment to action and change that supports this institution's Total Organizational Health. Much of the data available to guide these efforts come from recurring surveys, and one of these surveys was the Great Places to Work survey distributed across the UT system last month. We have seen some progress, but still have work to do.
Below is some more context on the survey as well as a summary of our recent results from Dr. Cunningham:
First, we saw a notable increase of 62.5%(!) in participation rates for this year's Great Places to Work survey compared to last year's survey (130 responses in 2023 vs. 81 responses in 2022). This may not seem like a big deal, but increasing response rates among our employees to these types of surveys is an essential part to our efforts to ensure everyone has a voice and opportunities to share their perspectives and identify ways in which our university is doing well or needs to be doing better. For those of you who did respond to this survey recently, thank you for taking the time to do so.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, September 26, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Friday is the last day for COVID and Flu Shots on campus. Please note that the location is University Health Services (UHS) in Maclellan Gymnasium across from the UC.
Please fill out the attached PDF form before you arrive for your injection. Visit https://www.utc.edu/enrollment-management-and-student-affairs/vaccine-clinic for more information.
The new COVID-19 bivalent booster WILL BE available on this day in limited supply. Please be aware that allocations are limited with the new release of this vaccine, but you may be able to receive this at local pharmacies as well. Please check out this vaccine finder<https://www.vaccines.gov/search/?zipcode=37403&medicationGuids=018b22d2-054b-4d42-8279-d4efb511aec6&appointments=true&medicationKeys=pfizer_covid_19_vaccine_bivalent_booster> for local availability.
Register using link or by searching LeadHerShip in K@TE<https://kate.tennessee.edu/>.
LeadHership is a campus initiative that creates thoughtful sessions about female leadership that include meaningful education, conversation, and community to create opportunities for connection, collaboration, and the advancement of professional women at the University of Tennessee at Chattanooga.
As a reminder, September's event will be Women Like Me and involve the creation of resource groups for the women of UTC.
*Sent on behalf of Provost Jerold Hale and Interim Vice Chancellor Stacie Grisham
Dear UTC Colleagues,
The University is considering revisions to its Academic Calendar to better serve our students and academic programs while also collaborating more with our partner UT System campuses.
We would like your input to guide the construction of any new calendar. We will use the feedback we receive through Friday September 29, 2023 to guide our recommendations. The survey should take approximately 5 minutes or less.
Please use the survey below to share your thoughts:
Christy Waldrep Assistant to the Provost and Senior Vice Chancellor of Academic Affairs The University of Tennessee at Chattanooga 102 Founders Hall/Dept. 5555 615 McCallie Avenue Chattanooga, TN 37403-2598 Office: (423) 425-4633 Fax: (423) 756-5559
From: Waldrep, Christy Sent: Monday, September 18, 2023 2:40 PM To: [log in to unmask] Subject: STAFF - You're Invited to Lunch with the Provost
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Staff, you are invited to join me to chat over lunch. This time is set aside to ask any questions you may have or just catch up.
Please bring your lunch and conversation, no agenda.
Thursday, September 21, 12-1 p.m.
UC Foundation Room - 2nd Floor - University Center
I look forward to talking with you.
Jerold Hale
Provost and Senior Vice Chancellor for Academic Affairs
Thank you for taking a few minutes to read this message about an important survey that affects ongoing efforts here at UTC to improve employees' health, safety, and well-being.
As you hopefully have heard, there are efforts being made across campus to improve our focus within UTC on Total Organizational Health. This means directing more attention to protecting and promoting health, safety, and well-being for all employees. It also means focusing on what we need to do to keep our university adaptable and resilient. Earlier this year, I was asked by our Chancellor to lead this initiative for our campus and I am sending you this message to provide some more information about the recently announced staff survey managed by the McLean company. Please note that this survey is only for staff employees here at UTC (not for faculty).
You have already received some general information about this survey in an email from our UT system president, Randy Boyd, and all staff members should have received at least one additional notification by now that included a link to access this survey. Additional reminder emails will be sent as the survey response window stays open over the next few weeks. Those emails provide good information about what this survey is and how you can access it.
Here is some more information about why this McLean survey is important to our ongoing Total Organizational Health efforts at UTC. This survey is sent to all staff employees throughout the UT system and the final reports delivered back to our campus tell us how you feel about working at UTC and within the UT system more generally. Most questions in this survey measure your attitudes and feelings about working at UTC, and many of these questions are directly connected to aspects of the ongoing Total Organizational Health initiative. The information we can gather from this survey helps us to keep our Total Organizational Health efforts moving in a direction that best benefits you as UTC staff employees.
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Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
Dear Campus Community,
The Fall 2023 semester is off to a great start! October will soon bring us cooler weather, which also means it is time to start budget planning for fiscal year 2025 (July 1, 2024 - June 30, 2025). We are making some changes to the budget process this year and will be kicking off budget season with six (6) campus-wide budget input sessions. With a focus on transparency and communication, these budget input sessions will be structured to provide participants with meaningful information that is intended to encourage input. Budget planning is better when we hear a variety of perspectives across a variety of topics - we want to hear from you!
Please take the opportunity to attend and participate in as many sessions as you would like to attend, they are open to everyone! Unable to attend? We will also be launching a Campus Budget Planning Survey to share your input. Once input is collected from the sessions and through the survey, we will report back to campus to share what we heard.
Session Date Time 1 Tuesday, October 24, 2023 3:00 PM to 4:30 PM 2 Thursday, October 26, 2023 3:00 PM to 4:30 PM 3 Friday, October 27, 2023 10:30 AM to 12:00 PM 4 Monday, October 30, 2023 3:00 PM to 4:30 PM 5 Wednesday, November 1, 2023 3:00 PM to 4:30 PM 6 Tuesday, November 7, 2023 8:30 AM to 10:00 AM
Location: University Center Auditorium
Format: 5 Minutes Introduction 20 Minutes Information Sharing 60 Minutes Budget Input - WE WANT TO HEAR FROM YOU 5 Minutes Next Steps
The pace of technological innovation has reached unprecedented levels. As individuals, organizations, and a society, we find ourselves standing at a crossroads where the choice to embrace or resist these technological advancements carries profound implications. Businesses will adopt tools that help them be more competitive and efficient and our students will be part of the workforce that makes this a reality.
Technology advances and AI have already impacted the research agenda of our faculty, a trend that will continue. In addition, these advances will change how teach and do business as a university. We need you - UTC faculty and staff - to inform how we position ourselves at the forefront of these changes.
We invite you to attend these upcoming forums on Artificial Intelligence, to help us identify opportunities and challenges which UTC is uniquely equipped to address. Bring your ideas to advance our research portfolio, enhance preparation of our students, or improve our own work as an institution, while always remaining true to our mission to serve the people of Tennessee. Your engagement will guide the investments UTC is positioned to make.
Please join us for either one of the sessions below:
AI Open Forum - Sept 19th, 11am - 12 PM, University Center, Signal Mountain Room AI Open Forum - Sept 29th, 11am - 12 PM, Zoom Meeting, https://tennessee.zoom.us/j/86914941793
The Walker Center for Teaching and Learning continues to provide valuable information around this subject matter. Scheduling and registration can be found on their website. Walker Center for Teaching and Learning | University of Tennessee at Chattanooga (utc.edu)<https://www.utc.edu/academic-affairs/walker-center-for-teaching-and-learning>
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LeadHerShip: Women Like Me
LeadHership is a campus initiative that creates thoughtful sessions about female leadership that include meaningful education, conversation, and community to create opportunities for connection, collaboration, and the advancement of professional women at the University of Tennessee at Chattanooga.
September's event will be Women Like Me and involve the creation of affinity groups for the professional women of UTC.
When: Tuesday, September 26, 3-4:30pm
Where: Tennessee Room, UC
Register using link below or by searching LeadHerShip in K@TE<https://kate.tennessee.edu/>.
Please fill out the attached PDF form before you arrive for your injection. Visit https://www.utc.edu/enrollment-management-and-student-affairs/vaccine-clinic for more information.
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IMPORTANT: The new COVID-19 bivalent booster will be offered in limited quantities on a first-come first-serve basis to those ages twelve years and older who have not had a COVID-19 booster in the last two months. Please be aware that allocations are limited with the new release of this vaccine, and if you are unable to get your booster at this vaccine clinic, please check out this vaccine finder<https://www.vaccines.gov/search/?zipcode=37403&medicationGuids=018b22d2-054b-4d42-8279-d4efb511aec6&appointments=true&medicationKeys=pfizer_covid_19_vaccine_bivalent_booster> for local availability. Monitor your email for more information on the availability of this new vaccination.
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Understanding how to comply with and report violations of laws, policies and related procedures is critical in protecting our faculty, staff and those we serve as a demonstration of our University Values<https://www.utc.edu/about> of Pursuing Excellence and living with Integrity and Civility. Our commitment to upholding these standards shapes the experiences of those around us and our ability to Build Community, Make Connections and Develop Careers.
Our annual Campus Compliance Training Curriculum<https://www.utc.edu/finance-and-administration/human-resources/campus-compliance-training-curriculum> launched yesterday, September 14, with e-mail communications distributed to notify employees of required compliance training assignments. The curriculum is comprised of Six Core Compliance Programs with one annual participation window to streamline training requirements for our campus employees.
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The online curriculum will be open for completion in the K@TE learning management system until December 31 and we need you to help us achieve 100% completion for our campus by the December 31 deadline! Please refer to the e-mail you received or visit our Campus Compliance Training <https://www.utc.edu/finance-and-administration/human-resources/campus-compliance-training-curriculum> website for instructions for accessing and completing your assigned training.
Questions? Please refer all questions related to employee assignments for compliance programs to the Campus Compliance Lead identified as a Point of Contact on the Compliance Training Curriculum<https://www.utc.edu/finance-and-administration/human-resources/campus-compliance-training-curriculum> website.
All questions regarding access to K@TE and training reporting should be referred to Nicholle Harrison, Talent Management Specialist, at [log in to unmask]<mailto:[log in to unmask]>.
Thank you for all you do to keep our campus safe and thriving!
Good afternoon. This is a friendly reminder that Chancellor Steve Angle will deliver his annual “State of the University” address on Friday, September 15, 2023, at noon in the University Center Auditorium. All are welcome.
Please indicate your plans to attend using this link.<https://utk.co1.qualtrics.com/jfe/form/SV_8IaFSvyl0b5K4Sy>
Thank you.
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
#GoMocs #RepTheC #MocsInTheCity #ForTheCity This correspondence should be considered a public record and subject to public inspection pursuant to the Tennessee Public Records Act.
The pace of technological innovation has reached unprecedented levels. As individuals, organizations, and a society, we find ourselves standing at a crossroads where the choice to embrace or resist these technological advancements carries profound implications. Businesses will adopt tools that help them be more competitive and efficient and our students will be part of the workforce that makes this a reality.
Technology advances and AI have already impacted the research agenda of our faculty, a trend that will continue. In addition, these advances will change how teach and do business as a university. We need you - UTC faculty and staff - to inform how we position ourselves at the forefront of these changes.
We invite you to attend these upcoming forums on Artificial Intelligence, to help us identify opportunities and challenges which UTC is uniquely equipped to address. Bring your ideas to advance our research portfolio, enhance preparation of our students, or improve our own work as an institution, while always remaining true to our mission to serve the people of Tennessee. Your engagement will guide the investments UTC is positioned to make.
Please join us for either one of the sessions below:
AI Open Forum - Sept 19th, 11am - 12 PM, University Center, Signal Mountain Room AI Open Forum - Sept 29th, 11am - 12 PM, Zoom Meeting, https://tennessee.zoom.us/j/86914941793
The Walker Center for Teaching and Learning continues to provide valuable information around this subject matter. Scheduling and registration can be found on their website. Walker Center for Teaching and Learning | University of Tennessee at Chattanooga (utc.edu)<https://www.utc.edu/academic-affairs/walker-center-for-teaching-and-learning>
Happy Founder's Week! A quick reminder that our first Coffee with the Chancellor for the new academic year will be held tomorrow, Sept. 14, from 8:15-9:30 a.m. in the Guerry Center Reading Room.
See you tomorrow,
Tonya
Tonya Love Director of University Events Office of the Chancellor The University of Tennessee at Chattanooga 104A Founders Hall<http://www.google.com/maps/dir/35.1123243,-85.2825928/Founders+Hall,+615+McCallie+Ave,+Chattanooga,[log in to unmask],-85.334012,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e71c9411a0b:0x358c74cc1e39b62b!2m2!1d-85.300332!2d35.0460382> 615 McCallie Avenue, Dept. 5605<http://www.google.com/maps/dir/35.1123243,-85.2825928/615+McCallie+Ave+%235605,+Chattanooga,[log in to unmask],-85.3224764,13z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88605e6de3f4aa25:0x32b5fc011743f428!2m2!1d-85.298305!2d35.0479452> Chattanooga, TN 37403-2598 p) 423-425-4203| c) 423-596-0596 [log in to unmask]<mailto:[log in to unmask]>
"The only way to do great work is to love what you do." - Steve Jobs
Celeste Friend, CFP®, your local ORP and 403b Voya representative, will be at UTC in Room 429 of the Library from 9:00 a.m. to 4:00 p.m. on Thursday, September 14, 2023. To schedule a private and confidential consultation with a Certified Financial Planner, email Celeste at [log in to unmask]<mailto:[log in to unmask]> or call her at 423-777-1591. She is available to discuss your ORP and 403b accounts and what retirement looks like for you.
Celeste Friend, CFP®
Certified Financial Planner
Voya Financial Advisors, Inc.
8827 Finney Point Drive, Ooltewah, TN 37363
Phone: 423-777-1591
E-mail: [log in to unmask]
Investment adviser representative and registered representative of, and securities and investment advisory services offered through, Voya Financial Advisors, Inc. (member SIPC).
Logan Rader, CAP (he/him) | HR Administrative Support Specialist
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, September 12, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Please fill out the attached PDF form before you arrive for your injection. Visit https://www.utc.edu/enrollment-management-and-student-affairs/vaccine-clinic for more information.
We will provide additional details to the campus if the new bivalent COVID-19 booster is going to be available during this vaccine clinic.
The Office of Student Conduct oversees the University of Tennessee at Chattanooga (UTC) Student Code of Conduct and Honor Code processes for the University. Faculty and Staff who serve on the Student Conduct Board and Honor Code Board are appointment based on interest and impartiality. As begin a new academic year, we are seeking students who are interested in serving as members for the 2023-2024 academic year.
About: Students accused of violating the Student Code of Conduct or Honor Code are provided numerous hearing options. These options include an impartial hearing before a group of student, faculty, and staff for the Student Code of Conduct or students and faculty for the Honor Code. Boards review evidence, hear testimony, and render decisions on assigned cases.
Training: The Office of Student Conduct provide training for individuals serving on the Student Conduct Board and Honor Code Board. Training includes information on the history of student conduct, University policy, processes, and procedures, as well as state and federal laws.
Requirements: None! Service is open to all Faculty and Staff. Members will serve on boards as hearings are requested and schedules permit. Note: Faculty/staff who have participated during previous academic years are encouraged to continue their participation; there are no limitations on years of service. Please complete the form below to confirm continued interest.
Sign-up: If you are interested in serving, please complete this form: https://forms.office.com/r/vrNn12RsdS
When we make assumptions about how other people expect to be treated, we can easily make a faux pas. Small things that we take for granted, in the culture of another company or another country can turn out to be rude or disrespectful. Clearly this can have a detrimental effect on working relationships. In this presentation and discussion, we avoid providing specific etiquette rules but instead we explore how to keep our antennae alert to what is appropriate for the setting in which we are working. And, once we are sensitized to the norms of others, adjust our online and in person behavior accordingly. This is a 30-minute training designed to get people tuned-in to the main issues and empowered to develop their own range of tools and techniques.
[A close-up of a logo Description automatically generated]LeadHERShip: Women Like Me
Tuesday, September 26, 3-4pm
LeadHERship is a campus initiative that creates thoughtful sessions about female leadership that include meaningful education, conversation, and community to create opportunities for connection, collaboration and the advancement of professional women at the University of Tennessee at Chattanooga. September's event will be Women Like Me and involve the creation of affinity groups for the women of UTC. Register HERE<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dd731f1ac-314d-48b6-88a1-b17a026cc18e>
Looking to take some courses for K@TE credit?
NEW!! K@TE Courses for the Fall
[K@TE | Human Resources]Do You Have These Four Essential Customer Service Skills?<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dc5aa31e7-4a24-495d-9f41-8a3baebbdea1> 1-hour course
A Guide to Empathy at Work<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dabca647c-7529-41c3-9d02-8c667c061b0a> 30-minute course
Resolving Conflict with Coworkers<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d169ac81c-512f-4a12-8cf9-14b93a1b9411> 30-minute course
Leading with Emotional Intelligence 1-hour course<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253db8ee0978-aae1-4237-a3d1-ad8f1a6a607f.>
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by Friday, September 15th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely.
Thank you, Logan
Logan Rader, CAP (he/him) | HR Administrative Support Specialist
September is National Suicide Prevention Month, and we want to remind our employee community about the resources available for those experiencing life changes and severe challenges. It is OK to ask for help.
Your Here4TN<https://www.here4tn.com/> Employee Assistance Program (EAP) offers several coping and crisis resources that you can access free of charge.
* Counseling and Therapy Resources: EAP resources can provide you with someone to talk to about your feelings, concerns and questions. Services are confidential in accordance with the law, and up to five no-cost counseling sessions are available from licensed professionals. Call Here4TN at 855-Here4TN (855-437-3486) to be connected with a confidential counseling resource.
* Talkspace<http://www.here4tn.com/content/dam/cex-consumer/state-of-tn/documents/SOT_Optum_Talkspace_Flyer.pdf>: Talkspace is a digital platform that offers an alternative to face-to-face therapy through text, voice, and video messaging. It is a convenient, safe, and secure way to access EAP and behavioral health therapy using your smartphone or desktop.
* AbleTo Self-Care App<https://www.liveandworkwell.com/en/member/library/self-care.html>: AbleTo is an on-demand app that offers resources to help you understand your emotional well-being and reduce stress. The app provides mental health tools, and it can help you track your mood and sleeping habits and create a self-guided journey to better mental health.
Benefits eligible employees, as well as their spouse and dependents, can utilize EAP resources and services. If you are not eligible for EAP services or are seeking additional mental and behavioral health services, the following community, state and national resources are available to you.
* TN Mental Health & Substance Abuse Crisis Walk-In Centers
Crisis Walk-In Centers offer face-to-face, 24/7/365 evaluation for those who are experiencing a mental health emergency.
Colleagues: I am pleased to announce the shift of UTC's Registrar from the division of Enrollment Management and Student Affairs (EMSA) to Academic Affairs, reporting to the Provost, effective immediately. This change in reporting structure aligns our university with best practice in higher education; accounts for the close relationship between the Registrar's scope of work and academic affairs; and has been fully supported by our Provost, our immediate past Vice Chancellor for EMSA, and our interim Vice Chancellor for EMSA.
Until this change, UTC has been the only public university in Tennessee at which the Office of the Registrar was associated with enrollment management or student affairs. In every other case, the Registrar is associated with academic affairs. Additionally, as you may be aware, a significant function of the University Registrar's office involves the interpretation and implementation of UTC's academic policies. As such, the work is deeply intertwined with our division of Academic Affairs, and this new organizational home will facilitate the efficacy and efficiency of the Registrar's work.
I am very grateful for the counsel, collaboration, and support of Provost Hale, interim Vice Chancellor Grisham, and our outstanding Registrar, Joel Wells, as we contemplated and now execute this change. This is one more way that we are able to change for the benefit of our students and the faculty and staff who serve them. If you have any questions, please feel free to contact me directly. [A close-up of a signature Description automatically generated]
Steve Angle Chancellor
Teresa F. McKinney, CPS Assistant to the Chancellor Office of the Chancellor University of Tennessee at Chattanooga | 615 McCallie Avenue | Dept. 5605 Chattanooga, TN 37403-2598 Office Location: 101 Founders Hall tel: (423) 425-4141 fax: (423) 756-5559 utc.edu/chancellor
There has been an interruption of the Central Chiller Plant due to some electrical issues. The plant is being brought back online and we are continuing to monitor the situation.
If you are experiencing an outage or if you have any questions, please contact Facilities Planning and Management Work Control at ext. 2254 or email us at [log in to unmask]<mailto:[log in to unmask]>
Thank you.
Michal W. Wells Michal Wells, MSgt, USAF (Ret) Facilities Work Control Manager Facilities Planning and Management, Dept.3553 Administration Building Room 228-L University of Tennessee at Chattanooga Phone: (423) 425-4075 [cid:image001.png@01D9D9C0.11F3AA30] [cid:image002.png@01D9D9C0.11F3AA30]
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, August 29, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Sent on behalf of Provost Jerold Hale: Greetings UTC faculty and staff, I am excited to announce to the campus community that Dr. Delight Yokley has been appointed Assistant Provost for Student Success, effective Sept. 18. Dr. Yokley comes to UTC to direct "A Moc's First Year," the Quality Enhancement Plan proposed in the spring for our Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) reaffirmation. This new program aims to increase first-time, full-time freshman students' retention and graduation rates. "A Moc's First Year" will connect a variety of current and new initiatives, culminating in a centralized learning community model that increases student and faculty interaction, the overall feeling of community on campus, the connection of new students to Chattanooga, and overall student success at UTC. Dr. Yokley most recently served as the Dean of the Learning Commons-a variety of first-year experience and student success programs-at the University of Mount Olive in North Carolina, where she participated in and led many of the activities that will now be a part of her UTC portfolio. Her knowledge of first-year experience and student achievement activities and programs, program assessment and previous involvement with SACSCOC made her the preferred candidate of multiple campus stakeholder groups to lead "A Moc's First Year." Before Mount Olive, she researched and developed programming on academic support and career development for the Graduate Scholars Program at Virginia Tech University while simultaneously pursuing her Ph.D. She received a bachelor's degree in history from Messiah University in Pennsylvania and a master's degree in education from Cleveland State University in Ohio. Dr. Yokley was an outstanding candidate and will be a terrific appointment. Her professional background, management experience and collaborative leadership will serve UTC well as we embark on an exciting initiative to promote cohort experiences for our students. She is the right person to help us move the needle on student retention, persistence and graduation rates, building on UTC's successes during Chancellor Angle's tenure. I am grateful to the search committee, led by Director of Assessment and SACSCOC Liaison Cindy Williamson, for selecting a talented set of finalists for this crucial new position in Academic Affairs. Please join me in congratulating Delight on her new role and welcoming her to UTC. Thank you, Jerold L. Hale Provost and Senior Vice Chancellor for Academic Affairs
Below is a list of upcoming important dates and deadlines pertaining to registration.
Wednesday, August 23
Part of Term 1: Last day to register for classes including to add a section or change sections and last day to change from credit to audit.
Thursday, August 24
Part of Term 1: Last day to drop a class before a grade of W (withdrawal) is recorded
Friday, August 25
Full Term: Last day to change any registrations from credit to audit or from audit to credit. You must contact the MOCS One Center or the Office of the University Registrar by 5:00 p.m.
Sunday, August 27 Full Term: Last day to register for courses including to add a section or change sections (Currently enrolled graduate students and seniors may add courses through the Senior and Graduate Student Registration Request<https://www.utc.edu/registrar/forms.php#registration>).
Friday, September 1 5:00 p.m.
Full Term: Last day for currently enrolled graduate students, seniors, and anyone adding contract courses to finalize registration. Registration form(s) for Individual Studies Contracts<https://www.utc.edu/enrollment-management-and-student-affairs/registrar/individual-studies-contracts> or Senior and Graduate Student Registration Request<https://www.utc.edu/registrar/forms.php#registration> approved by the instructor must be submitted before 5:00 p.m. If any overrides are required, they must be entered by the department before the registration can be processed.
Sunday, September 3
Full Term: Last day to drop a class before a grade of W (withdrawal) is recorded (one or more courses)
Tuesday, September 19
Part of Term 1: Last day for official withdraw on a course-by-course basis with a grade of W (one or more courses)
Monday, October 30
Full Term: Last day for official withdraw on a course-by-course basis with a grade of W (one or more courses)
Greetings campus community! I would like to make you aware of some construction activities that you may encounter on campus this semester.
Mable & 4th Street: The sidewalk along the west side of Mable Street in front of the McKenzie Arena is closed due to the construction of the new Football Athletic Training Facility. The sidewalk will remain closed through the spring semester of 2024.
Campus Security Upgrades: A project is underway to add multiple cameras on building exteriors across campus. The project will also add remote monitoring to exterior doors. Occupants of the affected buildings will be notified accordingly when work is scheduled.
Campus Utilities Upgrades: A project is underway to repair/upgrade underground utilities in various locations. Additional emails will be sent when specifics regarding scheduling are worked out.
Fine Arts-Art Wing Roof: A project is underway to replace the roof over the shops in the Art Wing of the Fine Arts building. The project is scheduled to be completed within the next 120 days.
Danny West, LEED AP Director of Construction Services
The University of Tennessee at Chattanooga-Facilities Planning & Management 615 McCallie Avenue Chattanooga, TN 37403-2598 Tel: (423) 425-2002 Fax: (423) 425-4749
[log in to unmask]<mailto:[log in to unmask]> utc.edu<http://utc.edu/>
COVID-19’s pandemic status ended in May, but it remains a very contagious virus and cases are on the rise.
Becoming infected with the virus most often results in respiratory symptoms like the common cold, flu or pneumonia. Some people do become severely ill, however.
Remember and practice the following steps to avoid contraction or transmission of COVID-19:
1. Wash your hands regularly with warm water and soap or use an alcohol-based hand sanitizer.
2. Stay up to date on your COVID-19 vaccines:
1. CDC recommends a booster for anyone who hasn’t had the newest bivalent booster to protect against the newest variants. Click here for more<https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html> on current vaccine recommendations. 2. Vaccines remain effective at protecting against severe disease, hospitalization and death in all age groups. Review CDC’s tracker on vaccine effectiveness<https://covid.cdc.gov/covid-data-tracker/#vaccine-effectiveness>. 3. Learn about common COVID-19 vaccine misconceptions<https://www.cdc.gov/coronavirus/2019-ncov/vaccines/facts.html>. 4. Vaccines are available at most pharmacies. Use this vaccine finder<https://www.vaccines.gov/results/?zipcode=37403&medicationGuids=018b22d2-054b-4d42-8279-d4efb511aec6&medicationKeys=pfizer_covid_19_vaccine_bivalent_booster> to find one that is convenient to you.
3. Get plenty of fresh air.
When possible, gather in large groups outside rather than inside. 4. If you have any COVID-19 symptoms, stay home, mask up and get tested.
1. Click here for a list of some common symptoms of COVID-19. <https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html> 2. Faculty and staff may test free at University Health Services (UHS) but will have to pay an access fee if their symptoms or circumstances warrant a need to be seen by the nurse practitioner. Call 423-425-2266 for an appointment Monday through Friday, 8 a.m. – 5 p.m. 3. Testing is also available at local urgent-cares, walk-in clinics or can be purchased over the counter at most pharmacies. 5. If you have been exposed, wear a mask around others and test if you develop symptoms. 6. Follow the CDC isolation guidelines <https://www.cdc.gov/coronavirus/2019-ncov/your-health/isolation.html> if you do test positive for COVID-19.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, August 15, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Upcoming Change to Classroom Podium Computers - Sunday, August 13<https://blog.utc.edu/itstatus/classroom-podium-change-august-13/>
Starting Sunday, August 13, Information Technology will be making changes to how user profiles and files are stored on the campus podium computers. This change is necessary to improve the reliability and security of the devices used in campus classrooms and meeting spaces.
What to expect:
To better manage the campus podium computers, we will begin erasing user profiles from those devices on a weekly basis. This will be an automated process that runs each Sunday night, beginning August 13, and will remove all users' files from the machine each week. Your user profile will be set back up on the computer the next time you access the machine.
Your actions:
If you use the podium computers, please plan to access files from your Microsoft Office account via the browser for OneDrive/SharePoint or bring the files to class on a flash drive. Click here<https://utc.teamdynamix.com/TDClient/2717/Portal/KB/?CategoryID=22328> for information on using OneDrive for accessing files.
If you have any questions about this upcoming change, please contact us at https://ITHelp.utc.edu<https://ithelp.utc.edu/> for assistance.
IT Help Desk
The University of Tennessee at Chattanooga
Chattanooga, TN 37403
(423) 425-4000 | [log in to unmask]<mailto:[log in to unmask]> https://www.utc.edu/itstatus
Below are important dates related to fall Fee payment, registration, and waitlists.
August 10, 5:00 p.m. Official deadline to pay Fall 2023 fees. Registration offline for fee processing. August 14, 2:00 p.m. Fall 2023 registration and waitlist email notifications resume. Waitlist seats ONLY available for 24 hours. August 16, 8:30 a.m. Waitlists purged. Departments may now process closed class overrides.
Please let us know if you have any questions about this timeline.
Thanks!
Rebecca R. Dragoo Associate Registrar Office of the University Registrar University of Tennessee at Chattanooga 125 University Center, Mail code 5155 www.utc.edu/registrar
Timothy Tubbs, UTC's TIAA Financial Consultant, will be visiting UTC on Thursday, August 10th and Wednesday, September 20th for in-person ORP consultations. Meetings will be held in the UTC Library Room 429.
During the meeting with Timothy, you will get answers to these questions and more:
* Am I invested in the right mix of investments to help meet my goals? * Am I saving enough to create the retirement income I need? * How do I take income from my retirement account once I stop working?
Click on the link below or email Timothy directly to schedule a meeting.
Timothy Tubbs, MBA Financial Consultant |Client Relationships TN Insurance License #2388090 TIAA 800 S Gay St | Suite 700 Knoxville, TN 37929 C: 865-347-5011 [log in to unmask]<mailto:[log in to unmask]> www.tiaa.org<http://www.tiaa.org/>
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by Wednesday, August 16th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely.
Thank you,
Logan Rader, CAP (he/him) | HR Administrative Support Specialist
Sent on behalf of Vice Chancellor for Research Joanne Romagni:
Greetings colleagues,
I am pleased to announce that Dr. Cheryl Murphy has been named the new director of the UTC Office of Research Integrity (ORI). Dr. Murphy joins the Office of Research Integrity with significant experience in working with faculty and students in her previous role as Faculty Associate and Lab Coordinator for the Department of Biology, Geology and Environmental Science. Dr. Murphy has considerable experience in regulatory compliance roles. She has been an active member of the Institutional Animal Care and Use Committee (IACUC), having served as the IACUC Safety and Animal Facilities Manager for many years. Dr. Murphy was a founding member of the Institutional Biosafety Committee and served as the departmental Chemical Hygiene and Safety Officer. Dr. Murphy holds a Ph.D. in Ecology from the University of Kansas.
Dr. Murphy joins an established team in the Office of Research Integrity that provides oversight for regulatory compliance and promotes the responsible and ethical conduct of research. Dr. Murphy will continue to build on the work of ORI Interim Director David Deardorff, who will remain part of the ORI staff in an advisory capacity. During his tenure as interim leader, David provided critical leadership in guiding UTC's compliance functions through the challenges of the COVID-19 pandemic, and he strengthened the capacity of UTC's research compliance and security infrastructure. Dr. Murphy will continue to build on that strong foundation to support student, staff and faculty researchers.
Please join me in welcoming Cheryl to her new role in the Office of Research Integrity.
[cid:image013.jpg@01D9C454.C558FA20]Leading From Where You Are On-line Certificate Program
Thu, Aug 31, 2023, 10:00 AM - Thu, Dec 14, 2023, 11:30 AM EST
"Leading from Where You Are" is a certificate program designed for the professional development of all employees regardless of status, classification, or title. The program is the preliminary learning opportunity that anchors the overall leadership development focus of UT System HR Employee and Organizational Development. The program is recommended for all employees and its inclusion is suggested as part of the onboarding plan for all new hires. Space is limited - apply today! Register Here!<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253dd7f092d6-133a-45f0-a80c-0e5ef7405c33>
[cid:image015.jpg@01D9C454.C558FA20]Emerging Leaders On-line Certificate Program
Mon, Aug 28, 2023, 10:00 AM - Mon, Dec 4, 2023, 11:30 AM EST
Emerging Leaders is a comprehensive leadership program designed to equip individuals interested in formal leadership roles with the essential skills and knowledge needed to excel in their professional journey. By participating in the Emerging Leaders program, individuals will be well-equipped to take on leadership responsibilities, make a positive impact in their unit, and unlock their full leadership potential.
Program Benefits:
* Acquire essential leadership skills and knowledge * Boost self-awareness and emotional intelligence * Develop effective communication and interpersonal skills * Gain strategies for prioritization and time management * Cultivate inclusive leadership behaviors and practices * Overcome self-doubt and build confidence * Foster a growth mindset for personal and professional growth * Embrace lifelong learning and professional development
Intended Audience: This program is designed for individuals who aspire to leadership roles but may not currently hold formal leadership positions, offering them the opportunity to develop essential leadership skills and knowledge to excel in their professional journey. Prerequisites: Prerequisites are not currently required for Emerging Leaders; However, we strongly recommend completing the Leading From Where You Are certificate program before beginning Emerging Leaders. Space is limited! Register Here!<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d%2016d147c5-d456-4b4f-b0a7-11b254e28ac4>
Jeff Flowers CRPC®, our Retirement Plan Advisor with Empower Retirement (aka Retire Ready Tennessee), the 401k and 457 provider will be on UTC's campus on Wednesday, August 16th and Tuesday, September 19th for in person retirement planning meetings. Meetings will be held in the UTC Library Room 429.
During the meeting with your dedicated RPA, they will:
* Answer your questions during these times of market volatility and see whether any changes in your strategy are appropriate to keep you on track for your future. * Review your savings level and investments and determine whether it might be appropriate to make any changes. * Help you determine a possible retirement age if you’re considering retirement in the near future. * Help you look at all of your income sources to give you a complete picture of your progress towards your future needs.
To schedule an appointment with Jeff, please follow this link<https://urldefense.com/v3/__https:/jeff-flowers.empowermytime.com/__;!!PRtDf9A!sELcgrnvYRRWfYMG8xGNsJL7vZmjHTe5GqKAe24Sg6foNsTpaGGCigywPc6bfQkYJxoj6pzPaQst7UH7W0weuujnYt8kAqo$> to see available times.
Retirement education, planning and counseling services are offered at no charge to all members of the retirement plan. RetireReadyTN Plan advisors are employees of Empower Retirement and are the only representatives authorized to review member specific information. Additionally, RetireReadyTN Plan Advisors are required to work in the best interests of each member, do not sell other financial products and do not receive compensation for any actions.
Let's talk about your financial future. Schedule a meeting today at https://jeff-flowers.empowermytime.com<https://jeff-flowers.empowermytime.com/>
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, August 1, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Sent on behalf of Provost Jerold Hale and Dr. Cindy Williamson:
Campus Community,
For those of you who were unable to attend AP Student Success candidate presentations over the past few weeks, please see below for links to the videos of those presentations. If you are able to take some time to view the videos, please also take a moment to complete the short surveys. Surveys will close next Tuesday, July 25th, at 5:00pm. We appreciate your engagement and feedback!
Wednesday, July 5 - Matthew Traxler, Associate Vice Provost, University of California, Davis
[A blue background with white text Description automatically generated]
Implementation of IRIS Student Hire E-Form
Human Resources is pleased to announce the implementation of an IRIS e-form for hiring bi-weekly undergraduate student workers.
The Student Hire E-Form, IRIS transaction ZHR_STUDENT_HIRE, provides a streamlined process for hiring/rehiring undergraduate student workers in the IRIS system. The new functionality allows IRIS users to input hiring details and attach any required hiring documentation. Please note, the Student Hire E-Form is only for hiring bi-weekly student workers, and may not be used for hiring Graduate Assistants.
Provided is a link to step-by-step instructions for e-form submission:
Student Hire E-Form Instructions<https://www.utc.edu/sites/default/files/2023-06/Student%20Hire%20E-Form%20-%20ZHR_STUDENT_HIRE.pdf>
Additionally, Human Resources will offer several online training sessions to walk through e-form submission and answer any questions:
Tuesday, July 25 2:00 - 3:00pm Zoom Link: https://tennessee.zoom.us/j/8988017488 Wednesday, July 26 9:00 - 10:00am Zoom Link: https://tennessee.zoom.us/j/8988017488 Thursday, August 3 1:30 - 2:30pm Zoom Link: https://tennessee.zoom.us/j/8988017488
Please begin using the Student Hire E-Form for your undergraduate student hiring this Fall. If you have questions or need assistance with the Student Hire E-Form, please contact Jina Johnson at [log in to unmask]<mailto:[log in to unmask]>. Thank you.
chancellor of the University of Tennessee at Martin.
Monday, July 24, 2023
11:00 am - 1:00 pm
University Center, Tennessee Room
Light lunch provided. Remarks from 12-12:15 pm.
We hope to see you there as we share well wishes
with Dr. Freeman and his family!
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
#GoMocs #RepTheC #MocsInTheCity #ForTheCity This correspondence should be considered a public record and subject to public inspection pursuant to the Tennessee Public Records Act.
I would like to inform the campus community that we will be conducting a scheduled power outage Saturday 7/15/2023. The outage will affect Lupton Hall, the Fine Arts building and Lockmiller II housing. It will begin at 7:00 a.m. and is anticipated to last until 7:00pm. The outage is for an emergency repair to the underground electrical distribution system. Please contact Campus Police for emergency access to the listed buildings.
Danny West, LEED AP Director of Construction Services
The University of Tennessee at Chattanooga-Facilities Planning & Management 615 McCallie Avenue Chattanooga, TN 37403-2598 Tel: (423) 425-2002 Fax: (423) 425-4749
[log in to unmask]<mailto:[log in to unmask]> utc.edu<http://utc.edu/>
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, July 18, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
I am excited to inform the campus community that Dr. Ahad Nasab has been appointed interim dean of the College of Engineering and Computer Science. With over 30 years of experience developing and directing engineering and engineering technology programs, Dr. Nasab has the knowledge and expertise to succeed in this role.
Ahad brings a wealth of experience to this position. Given his demonstrated leadership abilities and dedication to academic excellence, I have no doubt that he will offer the faculty, staff and students of the CECS invaluable direction and assistance during this interim period.
Dr. Nasab came to UTC in 2018 as head of the Department of Engineering Management and Technology and Burkett Miller Chair of Excellence. As the head of the department, he has overseen the growth of the engineering management, mechatronics and construction management programs. He has been at the forefront in creating two cutting-edge labs and growing the fledgling mechatronics program from five students to nearly 100 in just five years. The engineering management program has earned national recognition during his stewardship, and he has been a driving force in developing articulation agreements with numerous community colleges throughout the Southeast region.
While his work in building collaboration and consensus among faculty is one of his greatest strengths, his tremendous work with student recruitment can't be left unsaid. I have appreciated the number of University and student recruitment events he has participated in. His student-centric nature isn't new; he was one of the original faculty members participating in UTC's Faculty-in-Residence program, living full-time in a residence hall to serve as a mentor, teacher and friend. He has been part of the program for four years, significantly impacting student retention, and he continues to strengthen students' curricular and co-curricular activities.
On behalf of Academic Affairs, it is my pleasure to welcome Christy Waldrep to our team as the new assistant to the provost.
Christy comes to Academic Affairs with an impressive background and a wealth of experience both at UTC and elsewhere in the educational arena. With her exceptional skills, dedication and passion for her work, I have no doubt that she will be a valuable addition to our team.
Christy was an outstanding applicant and I was struck by the breadth of her professional experience. She has federal government experience, formerly working with the military at Fort Bragg (now known as Fort Liberty) in North Carolina and Fort Greely in Alaska. She has K-12 experience with Catoosa County Schools in Georgia, working closely with students and parents. And, of course, she has higher education and UTC experience thanks to her 4½-year stint as assistant to the dean of the College of Engineering and Computer Science.
The quality of her work in CECS has resulted in her winning the Chancellor's Blue Ribbon Award for September 2021 and her selection as the 2022 CECS Administrative Staff Member of the Year. Both of those honors speak volumes about the overall excellence of her work. Since coming to UTC in 2019, she has built strong relationships with the folks in Founders, Race and Hooper Halls. Through this interaction with Academic Affairs and the leadership team, she has continuously exhibited a keen eye for detail and an incredible level of professionalism-both vital components in supporting our day-to-day operations.
The Office of National Scholarships is searching for a Director (Student Services Professional 3- MR11) to join their team.
The Director of National Scholarships manages and supervises an autonomous office that serves the whole campus community by recruiting, supporting, and reporting on students applying for nationally competitive scholarships and fellowships. In addition, the position offers support to the Honors College as a whole, managing our advising and orientation, as well as participating in other Honors College activities (graduations, participant selection, recruiting, teaching UHON 2000, etc.).
Please visit the job posting<https://ut.taleo.net/careersection/ut_chattanooga/jobdetail.ftl?job=23000001GB&tz=GMT-04%3A00&tzname=America%2FNew_York> to view the full job description and apply.
Please contact Linda Frost at [log in to unmask]<mailto:[log in to unmask]> or (423) 425-5922 with any questions you might have. This is a 12-month position.
For questions regarding the application process, please contact Rachel Riehle<mailto:[log in to unmask]> in the Office of Human Resources.
[cid:23445b1a-8ee0-4765-bb54-97227b7cec60] Greetings all,
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by Friday, July 14th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely.
Thank you,
Logan Rader, CAP (he/him) | HR Administrative Support Specialist
[A blue background with white text Description automatically generated with low confidence]
Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
Members of the campus community,
As you may know, the University of Tennessee Board of Trustees approved the UTC budget for the upcoming fiscal year at its annual meeting earlier today. UTC's budget accounts for a salary increase plan in the new fiscal year that begins July 1 to recognize our dedicated faculty and staff and make progress toward remaining market-competitive in employee compensation.
4% Market-Merit Increase The plan calls for a 4% market-merit pay increase to base salaries for all eligible employees who are regular staff or faculty, as well as an increase in the minimum pay rate to $15.00/hour for regular staff. Eligibility for the 4% increase requires a record of satisfactory work performance without being under active discipline and having been employed as of June 30, 2023.
Eligible increases will be processed in July with a retroactive effective date of July 1, except for nine-month faculty and flex-year staff whose increases will be effective Aug. 1.
Tenured, Tenure-Track and Non-Tenure Track Faculty Promotions A funding pool has been established to implement increases to the base annual salary associated with promotions for the 2023-2024 academic year for regular tenured, tenure-track or non-tenure track faculty. Increase amounts will be based on promotion criteria established for tenured, tenure-track and non-tenure track faculty. Approved increases will be effective July 1 for 12-month faculty and August 1 for nine-month faculty.
UC Foundation Professorship Rollover Pool Each UC Foundation Professorship award carries with it a $2,500 increase to salary with costs shared annually by the University and UC Foundation. A funding pool will be available as of July 1 to implement rollovers to the base annual salary associated with UC Foundation Professorships for the 2023-2024 academic year.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 5 p.m. on Monday, July 3, 2023 due to the holiday. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Sent on behalf of Provost Jerold Hale and Dr. Cindy Williamson:
Campus Community,
We are pleased to announce that four finalists for the Assistant Provost for Student Success position will visit campus in the next few weeks. We hope you will attend their presentations and provide your feedback. The presentations will be held in the UC's Raccoon Mountain Room at 11:30am. You're welcome to participate in-person or via the livestream link.
Wednesday, July 5 - Matthew Traxler, Associate Vice Provost, University of California, Davis
* 11:30am-12:30pm - UC Raccoon Mountain Room
* July 5th Townhall for Assistant Provost for Student Success Search by University of Tennessee at Chattanooga<https://livestream.com/utc/7-5townhall>
Thursday, July 6 - Delight Yokley, previously Dean of the Learning Commons, University of Mount Olive
* 11:30am-12:30pm - UC Raccoon Mountain Room
* July 6th Townhall for Assistant Provost for Student Success Search by University of Tennessee at Chattanooga<https://livestream.com/utc/july6thtownhall>
Friday, July 7 - Quynh Dang, Director of Experiential Learning, University of Central Florida
* 11:30am-12:30pm - UC Raccoon Mountain Room
* July 7th Townhall for Asst Provost for Student Success Search by University of Tennessee at Chattanooga<https://livestream.com/utc/july7thtownhall>
Wednesday, July 19 - Michael King, Assistant Vice President of Student Learning & Strategic Initiatives, The University of Southern Mississippi
* 11:30am-12:30pm - UC Raccoon Mountain Room
* July 19th Townhall for Asst Provost for Student Success Search by University of Tennessee at Chattanooga<https://livestream.com/utc/july19thtownhall>
We hope you will be able to participate!
Thank you,
Jerold L. Hale Provost and Senior Vice Chancellor for Academic Affairs
Cindy Williamson Director of Assessment and SACSCOC Liaison
In light of fiscal year end processing and the upcoming Independence Day Holiday, please ensure all funds received by Friday, June 30th are deposited and received in the Bursar's office by the beginning of the workday, Monday, July 3, 2023, if not sooner. The Bursar's office staff will be available until closing Friday, June 30th to accommodate these deposits. All deposits must be dated no later than June 30th for this fiscal year posting. The University and Financial Institutions will be closed Tuesday, July 4th. It is crucial that deposits are credited and processed in the correct fiscal year. Please also remember that the posting date for ZAP entries must be changed to June 30, 2023 to be included in this fiscal year's activity. The below Fiscal Year email is included for reference.
Campus Colleagues
It is that time of year again. Accounting Services, Budget & Finance, Bursar and Procurement & Contract Services are working diligently to process the many diverse documents each of us receive from the campus. The information below is a listing of important dates, reminders and procedures pertaining to the Fiscal Year-End close process.
Items which are to be included in the current year's activity, including travel, petty cash, transfer vouchers and invoices must be received for processing by the close of business, Thursday, July 6, 2023. Please make sure any FY 22-23 documents submitted for e-processing through ZAP_ENTRY between July 1 and July 6 have a POSTING DATE of June 30, 2023 when entered. The signature approval date should also be June 30 or before. Items entered on or after July 1, 2023 will be charged to the new fiscal year if the posting date is not changed to June 30, 2023. Invoices scanned and sent via email should have FY 22-23 written on the top right hand corner and include FY 22-23 in the subject line. All invoices that are requested to be processed in FY 22-23 must have an invoice date of June 30, 2023 or earlier, there are no exceptions. Travel ending July 1, 2023 or later will be charged to the new fiscal year, FY 23-24.
As you work with students over the next few days, please keep in mind these important summer registration dates for Part of Term 2 and Full Term:
Friday, June 30 Part of Term 2: Last day to register for classes including to add a section or change sections. Last day to change from credit to audit. Saturday, July 1 Part of Term 2: Last day to drop a class before a W (withdrawal) is recorded Monday, July 10 Full Term: Last day to withdraw on a course-by-course basis with a grade of W (one or more courses) Wednesday, July 26 Part of Term 2: Last day to withdraw on a course-by-course basis with a grade of W (one or more courses) Tuesday, August 8 Part of Term 2 and Full Term: Last day to withdraw from the university (i.e. all courses) with grades of W in all PT2 and Full Term courses
Rebecca R. Dragoo Associate Registrar Office of the University Registrar University of Tennessee at Chattanooga 125 University Center, Mail code 5155 www.utc.edu/registrar
It is a bittersweet task to inform the campus that Leslie Pusey, UTC’s first Director of the Office of National Scholarships, will be leaving UTC on June 30; she has accepted a position as Assistant Director of Student Awards, Initiatives, and Research at James Madison University in Harrisonburg, Virginia where she will focus exclusively on helping students apply for nationally competitive awards. It also gets Leslie a bit closer to her Maryland home.
We’ve been very fortunate to have Leslie as our founding director of this office. Before Leslie was hired in January of 2018, UTC students applying for national scholarships largely had to identify these opportunities themselves and, while supported by members of the university community, they did not have the benefit afforded them when a specific person is tasked with navigating this complex field of opportunities. Leslie came to UTC from the University of South Dakota Honors Program where she had worked tangentially with nationally competitive awards. Thankfully, she accepted the challenge of building something new here at UTC and has greatly succeeded.
Since 2018, we have seen a number of students win awards that no other UTC student has ever won. By creating a culture that fosters support for these students, Leslie has greatly increased the number who apply as well as the percentage who win. In 2021-2022, for instance, 7 UTC students won Benjamin A. Gilman International Scholarships which meant that 70% of the UTC applicants for that award that year won. Under Leslie’s leadership, UTC saw its first UTC Fulbright recipient in over 50 years, followed by a Fulbright Master’s awardee, and seven more UTC awardees and alternates. In 2021-2022, 44 students completed applications for nationally competitive scholarships and 14 received them. Having worked now with hundreds of students, Leslie has initiated nothing short of a culture shift on our campus: namely, it is now understood that UTC students will apply for and winhighly competitive awards. I consider that to be her most remarkable achievement. Please wish her well!
[cid:af9d83a4-2f36-4d86-a804-6e2ec09879eb] UTC SICK LEAVE BANK OPEN ENROLLMENT APRIL 1 THROUGH JUNE 30
WHAT IS THE SICK LEAVE BANK? The sick leave bank is a common pool of hours to which staff and 12-month faculty initially donate 24 hours of their accumulated sick leave for membership. If a member of the sick leave bank suffers a serious illness or injury and has exhausted all his/her sick and annual leave, sick leave bank hours may be requested to cover the additional absences from work. All requests and appropriate medical documentation are reviewed by the sick leave bank trustees. Members who have been in the sick leave bank for at least 30 days are eligible to apply for sick leave days from the bank and may be eligible to receive up to 90 days from the bank per illness or injury per year.
HOW DO I ENROLL? Complete the electronic Sick Leave Bank Enrollment<https://dynamicforms.ngwebsolutions.com/casAuthentication.ashx?InstID=f4e0faab-441e-4fc2-b57d-8ef9906f695d&targetUrl=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f316ea88d-68b5-4100-990c-fddfcc0f1052> form. The electronic enrollment form must be submitted by June 30, 2023. For additional information regarding sick leave bank eligibility and requirements, please visit the Sick Leave Bank<https://www.utc.edu/finance-and-administration/human-resources/total-compensation/benefits/sick-leave-bank> webpage. Questions regarding Sick Leave Bank may be directed to Jina Johnson at [log in to unmask]<mailto:[log in to unmask]> or (423) 425-4014.
Jina Johnson UTC Human Resources Total Compensation & Payroll Specialist 615 McCallie Avenue Chattanooga, TN 37403 423-425-4014
[cid:image016.png@01D9A806.C2C2B270]Crucial Learning Summer Webinar Series
Webinar 1
Life Would Be Easy If It Weren't For Other People
July 11th 2-3pm
Laugh along as Connie takes you inside the minds and personalities of the people you deal with every day. Learn how to get along better with the people in your life.
When we make assumptions about how other people expect to be treated, we can easily make a faux pas. Small things that we take for granted, in the culture of another company or another country can turn out to be rude or disrespectful. Clearly this can have a detrimental effect on working relationships. In this presentation and discussion, we avoid providing specific etiquette rules but instead we explore how to keep our antennae alert to what is appropriate for the setting in which we are working. And, once we are sensitized to the norms of others, adjust our online and in person behavior accordingly. This is a 30-minute training designed to get people tuned-in to the main issues and empowered to develop their own range of tools and techniques.
[cid:image019.png@01D9A806.C2C2B270]Crucial Learning Summer Webinar Series
Webinar 2
Feedsmacked: Crucial Skills to Give and Receive Tough Feedback
July 25th 2-3pm
Receiving feedback is hard, especially when it's given in a seemingly harsh or mean way. Develop the crucial skills necessary to accept the truths found in feedback to improve results and relationships. Register HERE<https://cruciallearning.com/resource-center/webinars/?_gl=1*djzcfs*_gcl_au*MTg4OTUwNzA0LjE2Nzg3MzQyNDQ.#webinars>
[K@TE | Human Resources]
Looking to take some courses for K@TE credit this summer?
* Time Management Essentials<https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d369e35e3-99f5-48eb-8060-a105400e5c52> * Dealing with Stress, Pressure and Burnout <https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253de6084f74-0bf9-4940-9363-007a1c849e34>
The Office of the Provost is searching for an Assistant to the Provost (Administrative Associate 4 - MR08) to join their team.
This internal posting is open to current term and regular UT employees.? Please visit the Staff Job Openings<https://www.utc.edu/finance-and-administration/human-resources/work-utc/staff-job-openings> page and click on "Apply - Current UT Employees" to view the full job description and apply.
For questions regarding the application process, please contact Rachel Riehle<mailto:[log in to unmask]> in the Office of Human Resources.
Dear UTC faculty and staff, As I'm sure many of you have heard, Jennifer Faires, the heart and soul of the Provost's Office since 2015, will soon be leaving UTC. Her last day with the University is Friday, June 30. This is a tremendous loss for the University, but a fantastic opportunity arose for Jennifer. She is returning to her hometown of Oneida, Tennessee, to be a wellness coach and assist Scott County Schools in developing a school-based counseling program. In addition to moving closer to her family, this will allow her to utilize the knowledge and skill set she developed while completing her Master of Education: Counseling (M.Ed.) in December 2021. Some of you might have been aware of her master's degree pursuit. Others may be aware that, along with her full-time job, she has been working to complete the clinical hours required to become a licensed counselor. Her new position will allow her to use the full breadth of her intellect, and it was an opportunity too good to pass up. Counting interims, Jennifer has worked for four provosts and the dean of Arts and Sciences during her tenure at UTC-and she has been my trusted confidante since I first arrived on campus in 2019. She has been the bearer of institutional knowledge while taking care of a delicate job with tremendous grace and compassion. Most importantly, Jennifer is an amazing campus citizen. She has a great deal of affection for UTC, and it shows in what she does for all of us on a daily basis. She's willing to help anybody who needs assistance, often at a moment's notice, and the combination of her terrific work ethic and skill set will serve her well in her next endeavor. Vice Provost Matt Matthews has worked closely with Jennifer since 2014, when he became the department head of mathematics and she worked for the dean of the College of Arts and Sciences. Matt reminded me of her significant role in helping him transition into that position, just as she did when he transitioned into the vice provost role. In fact, everyone here in this office has learned what we needed to do because she has taught each of us. Jennifer is the long-term memory of this office, and that's probably what we will miss most. I am both elated for Jennifer and saddened about her departure. She has been an incredible colleague to work with, and she does so many things to make sure this office runs smoothly and that Academic Affairs is responsive to the needs of the University and the community. Thanks to her outstanding work in leading all of us, she has made the job a lot easier for the next person in this position. Jennifer's last official day in the office is this Wednesday, June 28. If you can, please stop by Founders Hall and wish her the best as she departs for her next adventure.
Celeste Friend, CFP®, your local ORP and 403b Voya representative, will be at UTC in Room 429 of the Library from 9:00 a.m. to 4:00 p.m. on Tuesday, July 11, 2023. To schedule a private and confidential consultation with a Certified Financial Planner, email Celeste at [log in to unmask]<mailto:[log in to unmask]> or call her at 423-777-1591. She is available to discuss your ORP and 403b accounts and what retirement looks like for you.
Celeste Friend, CFP®
Certified Financial Planner
Voya Financial Advisors, Inc.
8827 Finney Point Drive, Ooltewah, TN 37363
Phone: 423-777-1591
E-mail: [log in to unmask]
Investment adviser representative and registered representative of, and securities and investment advisory services offered through, Voya Financial Advisors, Inc. (member SIPC).
Logan Rader (he/him) | HR Administrative Support Specialist
THIS EMAIL INCLUDES CORRECTED/UPDATED INFORMATION ABOUT NEXT WEEK’S CANDIDATE VISIT.
Good afternoon. The date previously announced for the campus visit by ombuds candidate Brett Fuchs was incorrect. He will be making his presentation on Wednesday, June 21, 2023, at 10:30, in 201 Derthick, as noted below. The forum is open to the entire campus community; if you are unable to attend in person, we hope you can join the livestream.
Thank you for your continued engagement in this important search.
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
#GoMocs #RepTheC #MocsInTheCity #ForTheCity This correspondence should be considered a public record and subject to public inspection pursuant to the Tennessee Public Records Act.
Windows 10 Updates: Scheduled for June 20 - June 30<https://blog.utc.edu/itstatus/windows-10-feature-updates/>
Information Technology will be rolling out the latest Windows 10 security and feature updates between Tuesday, June 20th and Friday, June 30th. These operating system updates are scheduled to be applied to all UTC Windows 10 computers utilized by faculty and staff. We appreciate your patience as we work to ensure campus devices are up to date.
What steps do I need to take?
1. During this update period, please leave any on-campus Windows 10 computers powered on so that updates can be applied after hours. If you are currently off campus, your device will update the next time it is back on campus or connected to the VPN. 2. Once your computer applies the updates, you may be prompted to reboot the device. Your Actions: Please contact the IT Help Desk at 423-425-4000 if you have any questions related to the scheduled maintenance. For updates and upcoming maintenance dates, check out the IT Status page https://www.utc.edu/itstatus.
IT Help Desk
The University of Tennessee at Chattanooga
Chattanooga, TN 37403
(423) 425-4000 | [log in to unmask]<mailto:[log in to unmask]> https://www.utc.edu/itstatus<https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.utc.edu%2Fitstatus&data=05%7C01%7CJamie-Walden%40UTC.EDU%7C7e8707a609114d268f1808daac90e483%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638012035552356307%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4S1atSgJvJ7GtbyO9oYokjR6xjaXgXdwSvtpIZ%2FHKdo%3D&reserved=0>
Good afternoon. I’m pleased to report that an additional candidate from the strong pool developed by our ombuds search committee has been invited for a campus visit. The date of that visit will be Friday, June 23, 2023. The time, location, and livestream link for the candidate’s campus forum are provided below, along with the link to provide confidential feedback on the candidate. The forum is open to the entire campus community; if you are unable to attend in person, we hope you can join the livestream.
Thank you for your continued engagement in this important search.
David Steele Chief of Staff Office of the Chancellor The University of Tennessee at Chattanooga 615 McCallie Avenue 102B Founders Hall, Dept. 5605 Chattanooga, TN 37403-2598 Office: (423) 425-1785 | Mobile: (423) 834-5489 [log in to unmask]<mailto:[log in to unmask]>
#GoMocs #RepTheC #MocsInTheCity #ForTheCity This correspondence should be considered a public record and subject to public inspection pursuant to the Tennessee Public Records Act.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, June 20, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Greetings faculty and staff colleagues, It is with mixed emotions that we notify the campus community that Theresa Liedtka will transition out of her position as dean of the UTC Library to take on other responsibilities on campus. Dean Liedtka, who has had a remarkable 19-year run as dean, will continue to serve in that role until a successor is named—with a national search scheduled to begin during the fall semester. She also will take on the duties of managing campus space allocations and requests, under the direction of Vice Provost Matt Matthews, as those responsibilities move from Finance and Administration to Academic Affairs. Theresa has been the face of the library for nearly two decades, but she has communicated to us that many of the goals she had set for the library over that period have been seen to completion. She now looks forward to embracing other challenges and blazing new trails at UTC. Theresa first came to the University in 2004 and was a vital member of the 35-person committee that oversaw the $50 million UTC Library project. Along with watching the building grow from the ground floor up, she has seen—and has been an active participant in—the continual evolution of what the library should be for a UTC student. I still have the keepsake bookmark from the five-year anniversary of the new library’s opening. The bookmark reminded me that the UTC Library had garnered over 3 million visits from students, faculty, staff, alumni, researchers and community members in its first five years. During her tenure as dean, Theresa has witnessed many library successes, including the additions of collections such as the Dr. Roland Carter papers, the Dr. Tommie Brown papers, and the digitizing of photographs and documents detailing the labor and manufacturing history of Chattanooga. She has been instrumental in creating new initiatives, most notably the Affordable Course Materials Initiative, and successfully managed UTC’s recent SACSCOC reaffirmation efforts. It speaks volumes about her leadership that the satisfaction surveys from library patrons—whether they are faculty, students or community members—are consistently incredibly positive. You can tell from those satisfaction surveys that everyone at UTC appreciates the contributions she has made to the campus environment. Even though I am sad to see Theresa leave the dean’s position, I’m thrilled that she will fulfill her desire to move her career in a different direction. She has been and will continue to be a dedicated, influential, forward-thinking leader who is an invaluable resource to UTC. I want to thank Theresa for her tremendous leadership and advocacy for the University’s students, faculty and staff. Please join me in congratulating her as she transitions into her new role.
Sent on behalf of Brent Goldberg, Vice Chancellor for Finance and Administration:
The University of Tennessee at Chattanooga has developed a mobile phone app to consolidate convenient access to safety and emergency services available to the entire campus community.
You can find and download the free Safe Mocs app from the Apple Store or Google Play.
Safe Mocs is the official UTC safety app and, from it, you can find campus emergency contacts and resources, check the status of crisis alerts, access location services and more.
Going forward, information on the app will be part of all new employee orientation. A comprehensive awareness and education effort targeting all students and their parents will launch in August in conjunction with Operation Move-In and the start of the fall semester.
As available safety and emergency services are updated or as new services are added, the app will automatically update to ensure the latest resources are available to users.
You're encouraged to download the app and suggest colleagues do, as well. In addition, if you aren't already registered to receive UTC Alerts campus emergency messages, go and register now HERE<https://www.utc.edu/finance-and-administration/emergency-services/utc-alert>.
Celebrate Juneteenth with an on-campus event for the UTC community. Learn more through virtual resources and local events.
[cid:df99ef37-7dda-4419-9b39-4ea91968e270] UTC Juneteenth Celebration When: Friday, June 16th, 2023, from 1 pm - 4 pm
RSVP: Please RSVP here<https://mocsyncorgs.utc.edu/event/9092969> by Wednesday, June 14th, 2023
Where: Lupton Hall First Floor Sponsors: UTC Office of Multicultural Affairs & UTC Black Faculty and Staff Association (BFSA) Details: Learn more about the origins of Juneteenth as we celebrate the culture and heritage of this moment in American history. A family reunion style event to gather, learn, celebrate, and engage with our campus community, enjoying a DJ, live music, games, food, and more. *Food and t-shirts provided, while supplies last. Open to UTC faculty, staff, students, alumni, and family.
Learn more... Juneteenth Resources
[image/png] Juneteenth Freedom Celebration June 17th, 2023 Visit the link<https://www.bessiesmithcc.org/> for more details
[cid:07449321-b3f8-405c-9dac-223ee5271064] Celebrate Juneteenth with UTC Library Visit the link<https://utc.primo.exlibrisgroup.com/discovery/collectionDiscovery?vid=01UTC_INST:01UTC&collectionId=81289409640003991> for more details
[cid:4be9e86a-8e8f-48b9-b2e1-e3b85a2d3912] Chattanooga Festival of Black Arts and Ideas - Juneteenth Events June 15th - 19th, 2023 Visit the link<https://www.blackartsandideasfest.com/> for more details
[cid:a4710266-98b4-4115-80ca-8351aa6f4e59] National Museum of African American History and Culture Smithsonian Institute Visit the link<https://nmaahc.si.edu/events/juneteenth> for more details
[cid:09c36425-45e9-490a-88f6-cba6bf5f2222] Juneteenth.com Visit the link <https://juneteenth.com/> for more details <https://juneteenth.com/> [cid:11907cdc-15f3-468d-9753-7c906b488c9c] National Juneteenth Observance Foundation Visit the link<http://nationaljuneteenth.com/> for more details
Go MOCS!
Christopher Stokes
Assistant Director of Multicultural Affairs
Office of the Dean of Students – The University of Tennessee at Chattanooga
Office: (423) 425–5651| Lupton Hall 119G| utc.edu/dean-students<http://www.utc.edu/dean-students/>
A member of the Division of Student Affairs<https://www.utc.edu/student-affairs/>
Microsoft O365 Issues Reported<https://blog.utc.edu/itstatus/microsoft-outlook-issues/> - June 5
Microsoft is investigating an issue that is impacting the ability access items in Microsoft O365. At this time, you may see intermittent issues with any of the following:
* Issues accessing outlook on mobile, web, or desktop. * Issues retrieving search results in outlook desktop. * Issues scheduling meetings in Microsoft Teams * Issues loading profile cards. * Issues loading files lists in OneDrive or SharePoint. * Issues creating new teams and & channels.
Updates will be posted to https://utc.edu/itstatus as we have more information.
IT Help Desk
The University of Tennessee at Chattanooga
Chattanooga, TN 37403
(423) 425-4000 | [log in to unmask]<mailto:[log in to unmask]>
It is that time of year again. Accounting Services, Budget & Finance, Bursar and Procurement & Contract Services are working diligently to process the many diverse documents each of us receive from the campus. The information below is a listing of important dates, reminders and procedures pertaining to the Fiscal Year-End close process.
Items which are to be included in the current year's activity, including travel, petty cash, transfer vouchers and invoices must be received for processing by the close of business, Thursday, July 6, 2023. Please make sure any FY 22-23 documents submitted for e-processing through ZAP_ENTRY between July 1 and July 6 have a POSTING DATE of June 30, 2023 when entered. The signature approval date should also be June 30 or before. Items entered on or after July 1, 2023 will be charged to the new fiscal year if the posting date is not changed to June 30, 2023. Invoices scanned and sent via email should have FY 22-23 written on the top right hand corner and include FY 22-23 in the subject line. All invoices that are requested to be processed in FY 22-23 must have an invoice date of June 30, 2023 or earlier, there are no exceptions. Travel ending July 1, 2023 or later will be charged to the new fiscal year, FY 23-24.
Department deposits dated by June 30, 2023 and received in the Bursar's Office by noon July 3, 2023 (Due to the Independence Day Closing) will be processed in the current fiscal year. Funds received by June 30, 2023 must be receipted as of June 30, 2023. The IRIS document and deposit slip must clearly indicate it is a FY 22-23 deposit. Funds received and deposited July 1, 2023 or later will be credited to the new fiscal year 23-24.
Our office will soon process bi-weekly payroll. As a reminder, payroll needs to be entered and approved no later than 12 noon on Tuesday, June 6, 2023. Payroll approvers will need to go in and approve bi-weekly time after it has been released. The best way to approve is to access approval through ZCAP.
Time Keeping Record Requirements
Pursuant to UT policy FI0930- Payroll<https://policy.tennessee.edu/policy/fi0930-payroll/>, with the exception of nine-month faculty, employees are required to promptly report hours worked and/or leave used. This information must be recorded on formal leave reports -timesheets, timecards, time records in the Kronos timekeeping system or another appropriate form. If a time card machine is used, it must be placed in a location where it can be monitored for abuse.
The following information must be recorded:
* Non-exempt employees: Non-exempt employees must not complete the timesheet based on their planned work schedule. They should record the actual time worked and actual time absent.
As detailed in UT policy FI0120 - Records Management<https://policy.tennessee.edu/policy/fi0120-records-management/>, all bi-weekly time records (hard copy or electronic) should be maintained within the department for 3 years.
Time Keeping Record Approvals
The employee must sign and date their attendance record at the end of each pay period. The departmental approver must also approve and date this record at the end of each pay period. Electronic approvals are permissible. This approver should have knowledge of the actual time worked and absences taken by the employee.
If a change is made to the attendance record after it has been approved, the employee and approver must initial the change or the form must be approved again. After approval, the attendance record should be routed to the "timekeeper" for entry into IRIS and they should not be returned to the employee. Once IRIS time entries have been released by the timekeeper, the workflow system will create a notification to be sent to the approver letting him or her know that there are time entries requiring approval. All time approval requests can be reviewed and executed within the IRIS inbox of approvers.
Next week is the official start of the summer orientation program. I am so excited to welcome our newest Mocs to campus, and I hope you are as well!
The New Student and Family Programs Office will be hosting multiple orientation sessions throughout the summer for all new students entering the Fall 2023 semester. On average we see over 6,000 new students and their guests throughout our summer program. We have listed the dates and sample schedules below for both freshman, parent and transfer orientations.
If you see students, parents or guests that may be lost or have questions during an in-person session, please direct them to the Orientation Information Desk located in the University Center, 1st floor Gallery throughout all orientation dates.
As a reminder, here are the 2023 summer orientation dates:
Fall 2023 Freshmen Orientation Dates:
* June 5th & 6th * June 12th & 13th * June 15th & 16th * June 20th & 21st * July 10th & 11th * July 20th & 21st * July 27th & 28th
Fall 2023 Transfer Orientation Dates:
* April 25th (past session)
* June 8th * June 22nd -virtual session * June 27th- evening session * July 13th- * July 25th virtual session * August 1st
Here are links to sample schedules for Fall 2023 Orientations
* Freshman<https://www.utc.edu/document/117516> * Parent and Guest Orientation<https://www.utc.edu/document/117511> * Transfer<https://www.utc.edu/document/117521>
If you have any questions about these orientation sessions, please email Carrie Sherbesman, Director of New Student & Family Programs, at: [log in to unmask] or call the New Student and Family Programs Office at 425-5220.
Thanks in advance to all the UTC faculty, staff & administration who will be helping to carry out a successful orientation program! Let’s have a great summer!
[cid:e5715edd-de7d-4dcc-b78b-b9ae4d09fd8e] Greetings all,
Has a UTC employee gone the extra mile to help you or offered outstanding service to others? Is there someone who continues to smile and have a positive attitude, even when the workload is heavy? If you know just the person who fits this description, please take the time to acknowledge their hard work and dedication by nominating him/her/them for the Chancellor’s Blue Ribbon Award.
Each month a committee, appointed by the Chancellor, chooses a Blue Ribbon Award winner from your nominations. Nominations should be for one UTC or UC Foundation staff member and specific in identifying incidents or situations reflecting the reasons the nominee is deserving of this honor. You can find past winners on the website.<https://www.utc.edu/finance-and-administration/human-resources/employee-relations/employee-recognition/blue-ribbon-award>
Please submit your nomination by clicking here.<https://www.surveymonkey.com/r/9KHY9NP> All full and part-time non-faculty UTC or UC Foundation staff are eligible for the award. Nominations must be for one staff member and may be submitted by any UTC faculty, staff, student, or member of the community. Nominations must be received by Monday, June 12th to be considered for the award.
Submissions received after that date will be considered for the next month, but they do not “carry over” indefinitely.
Thank you,
Logan Rader (he/him) | HR Administrative Support Specialist
